Administrative Coordinator

Position Details

Position Information

Posting date

04/28/2023

Closing date

Open Until Filled

Yes

Position Number

0194500

Position Title

Administrative Coordinator

Department this Position Reports to

Provosts Office

Hiring Range Minimum

Please inquire.

Hiring Range Maximum

Please inquire.

SEIU Level

Not an SEIU Position

FLSA Status

Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

This position is eligible for a Hybrid schedule which includes 3 days onsite in the Provost’s Office in coordination with other staff.

Location of Position

Hanover NH

Remote Work Eligibility?

Hybrid

Is this a term position?

No

If yes, length of term in months.

Is this a grant funded position?

No

Position Purpose

The Provost Office supports a variety of services across the division and campus in support of the academic mission of Dartmouth College. Academic Affairs, Faculty Affairs, Global Initiatives, and administrative operations are part of the infrastructure essential to the success of the division and institution. The Administrative Coordinator supports these functions as well as new and ongoing initiatives through primary calendar and project support for those leading these efforts in the Provost Office. The Administrative Coordinator contributes to the overall smooth operation of the Provost’s office and is also the first point of contact for visitors to the Provost’s office.

Description

Required Qualifications - Education and Yrs Exp

Bachelors plus 3-5 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

* Three years of office experience in a related field, with some autonomy.
* Two years of experience in a program or event office, ensuring the smooth operation of all aspects of meetings and events.
* In-depth knowledge of office procedures.
* Strong organizational skills and the ability to set priorities and adhere to deadlines.
* Proficient with Microsoft Office products and database programs.
* Demonstrated skill in problem-solving, decision-making, and trouble shooting.
* Ability to generate content and update web pages.
* Demonstrated writing and proofreading skills.
* Ability to manage multiple tasks and projects at one time.
* Strong interpersonal skills and the ability to communicate with a wide range of constituencies both on- and off-campus.
* Proven ability to maintain confidentiality and to handling highly sensitive information.
* Commitment to diversity and to serving the needs of a diverse community.

Preferred Qualifications

* Experience in Higher Education preferred.
* Bachelor’s degree strongly preferred.

Department Contact for Recruitment Inquiries

Mary-Ella Zietz

Department Contact Phone Number

646-2405

Department Contact for Cover Letter and Title

Daniel Veres, Senior Executive Assistant

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/68225

Key Accountabilities

Description

Greets and establishes rapport with all visitors and individuals contacting the office. Provides information regarding the office’s areas of purview; works effectively, professionally, and sensitively with a diverse group of external callers and visitors as well as internal contacts at all levels of the institution. Cross-trains with other administrative staff to provide seamless backup and support in the Provost’s Office as needed.

Percentage Of Time

50

Description

| Supports the active calendars for Provost Officers as assigned and provides complete support for meeting and event logistics, travel arrangements/itineraries, and expense reimbursement processing.

Percentage Of Time

20

Description

Manages special projects and activities as assigned. Establishes and maintains activity and programs files and databases to ensure accuracy and accessibility of information; creates timely and accurate reports, extracting data from multiple sources; updates and maintains program websites.

Percentage Of Time

20

Description

Ensures the efficiency and decorum of Provost Office operations and facilities.

Percentage Of Time

10

-

--

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. Supports the College's mission to foster inclusiveness and diversity.

--

Performs other duties as assigned
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Talent Acquisition Consultant
   • AbilityJOBS
   • American Library Association
   • CareerBuilder
   • Chronicle of Higher Education
   • Chronicle of Philanthropy
   • Dartmouth College Employment Website
   • Glassdoor
   • Internal Employee Referral (Please specify full name below)
   • HERC
   • Higher Ed Jobs
   • Indeed
   • Inside Higher Ed Jobs
   • LinkedIn
   • National Black MBA Association
   • Recruit Military
   • Prospanica
   • Valley News
   • Handshake
   • Other (Please specify below)
2. If you answered, 'Internal Employee Referral' or 'Other' to the above question, please specify here:
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Cover Letter
2. Resume

Optional Documents