Executive Assistant to SVP and Senior Diversity Officer

Position Details

Position Information

Posting date

05/03/2023

Closing date

Open Until Filled

Yes

Position Number

1127320

Position Title

Executive Assistant to SVP and Senior Diversity Officer

Department this Position Reports to

Office of Institutional Diversity and Equity

Hiring Range Minimum

$60,900

Hiring Range Maximum

$76,200

SEIU Level

Not an SEIU Position

FLSA Status

Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

Location of Position

Hanover, NH
Parkhurst 3rd Floor 306,

Remote Work Eligibility?

Onsite only

Is this a term position?

No

If yes, length of term in months.

NA

Is this a grant funded position?

No

Position Purpose

The Executive Assistant to the Senior Vice President and Senior Diversity Officer in the department of Institutional Diversity and Equity ( IDE ) manages the office suite, manages the complex schedule of the SVP, engages with key administrative stakeholders in terms of scheduling, and coordinates office logistics in conjunction with other administrative support staff. This role helps ensure IDE has a constant presence on campus by staffing the IDE suite. The staff member primarily coordinates meetings and meeting preparation for the SVP . This position will be required to exercise considerable discretion and judgment in coordinating and responding to communications on behalf of the Senior Vice President. This person must be comfortable in a fast-paced office environment and demonstrate a high degree of professionalism and confidentiality. The person must be highly organized and able to act independently and in the best interest of the SVP / SDO .

Description

Required Qualifications - Education and Yrs Exp

Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Bachelor’s degree required plus minimum of five years of administrative experience in an academic or corporate environment
• Excellent interpersonal skills and demonstrated success in working with an executive or related experience
• Exhibited high-level of discretion, confidentiality, diplomacy and good judgment
• Demonstrated experience in handling competing priorities in a complex and dynamic work environment
• Excellent oral and written communication skills
• Demonstrated commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others
• Demonstrated success working in a large and/or complex environment where collaboration with multiple stakeholders and flexibility is essential
• Extremely high level of planning and organizational skills with a strong customer service orientation and ability to problem solve
• Ability to take initiative, set priorities and meet deadlines; able to respond to changes in priorities and can multi-task while managing daily tasks autonomously
• Excellent analytic skills, capacity to multi-task, keep calm under pressure, prioritize and be willing to seek assistance/guidance when needed
• Proofreading, editing skills and excellent attention to detail
• Ability to be perceptive and responsive to direction set forth from leadership
• Team player, reliable and flexible
• Highly proficient with computer applications, preferably MS Office Suite (Outlook, Word, Excel, PowerPoint, and database systems); Able and willing to learn new software as needed.

Preferred Qualifications

Department Contact for Recruitment Inquiries

Shontay Delalue

Department Contact Phone Number

Department Contact for Cover Letter and Title

Shontay Delalue, Senior VP and Senior Diversity Officer

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Preferred, but not required

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/68358

Key Accountabilities

Description

Office and Calendar Management :

• Ensures IDE has a constant presence on campus by staffing the IDE suite. Welcome scheduled and impromptu visitors to the Senior Vice President’s office suite.
• Oversees the management of the Senior Vice President’s daily appointment calendar.
• Ensures the SVP is prepared for meetings by obtaining details of meeting purpose and relevant documents when applicable in advance of meetings taking place.
• Assists with plans and arrangements for meetings, resolves any calendar conflicts, including virtual, in-person and off campus meetings.
• Briefs the Senior Vice President on changes in schedules, emergencies, and emerging schedule priorities in a timely manner.
• Coordinates meetings includes regular and timely correspondence with administrative staff who report to senior leadership, as well as key campus stakeholders (trustees, administrators, faculty, staff, students, alumni, non-Dartmouth individuals).
• Manages the SVP departmental email account and respond in a timely manner to requests for information by email or phone engaging the SVP in necessary responses when appropriate.

Percentage Of Time

60%

Description

Primary contact :

• Supports the Senior Vice President on critical divisional functions and daily operations to manage the work of Institutional Diversity and Equity.
• Represents the department to internal and external constituents both in person and virtually in a professional manner and serves as the primary office contact for individuals seeking contact with the Senior Vice President.
• Conveys key issues, concerns, and time sensitive information to the Senior Vice President for appropriate attention and action.

Percentage Of Time

20%

Description

Expense Reporting :
Processes Senior Vice President’s expenses and receipts, including travel-related expenses.
Works with Dartmouth’s Finance department to submit, process, and obtain approval for departmental expenses.

Percentage Of Time

10%

Description

Supplies Maintenance :

• Manages Senior Vice President’s physical office space and supplies needed for day-to-day office functions, including ordering supplies and requesting facilities support as needed.
• Working with other departmental staff, anticipates office needs and manages the organization of all office supplies.

Percentage Of Time

5%

-

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
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   • American Library Association
   • CareerBuilder
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   • Chronicle of Philanthropy
   • Dartmouth College Employment Website
   • Glassdoor
   • Internal Employee Referral (Please specify full name below)
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   • Higher Ed Jobs
   • Indeed
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   • LinkedIn
   • National Black MBA Association
   • Recruit Military
   • Prospanica
   • Valley News
   • Handshake
   • Other (Please specify below)
2. If you answered, 'Internal Employee Referral' or 'Other' to the above question, please specify here:
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents