Assistant Business Manager

Since its inception in 1905, the Carnegie Mellon Department of Chemical Engineering has been on the leading edge of research and innovation in chemical engineering. Today, this is truer than ever. With research thrusts across fields such as health and medicine, biofuels, air quality and more, CMU chemical engineering students are paving the way to healthier, cleaner, more efficient future for all.

The Department of Chemical Engineering (CHEG) is seeking a driven and organized Assistant Business Manager. This is an excellent opportunity if you thrive in an interesting and challenging work environment. We are looking for someone who has great interpersonal skills, strong problem-solving initiative, reasoning skills and excellent customer service capabilities.

In this role, you will have the ability to support the financial operations of a medium sized academic department. This role will serve as a resource to the faculty and staff of matters of policy and administration, develop budgets and financial reporting, and administer policies and procedures for department operations. This role serves as the right hand of the Director of Finance and Operations and will have the opportunity to learn a facets of department business.

Your core responsibilities will include:

• Manage effort reporting, certification, scheduling, and allocation processes;
  
  
• Prepare and improve periodic reporting for faculty, student, and department accounts to include developing KPI reporting and financial presentation for leadership;
  
  
• Conduct financial reconciliations and analysis;
  
  
• Oversee financial management and billing process for 3 small recharge centers;
  
  
• Manage accounts receivable functions for the department to include sponsorships, gifts, refunds, and course fees;
  
  
• Oversee and provide guidance on departmental purchasing for academic, operational, and event-related goods and services, including overseeing financial approvals;
  
  
• Coordinate subcontract and professional services contracts;
  
  
• Provide oversight of financial records retention;
  
  
• Collaborate with Director on financial projects including fiscal close, budgeting and forecasting, and financial reviews;
  
  
• Work closely with faculty, students, and staff to provide guidance and mentoring on financial procedures;
  
  
• Support high volume proposal preparations and manage pre-award functions of the department;
  
  
• Collaborate with Director on operational and administrative functions of department business;
  
  
• Other duties as assigned.
  
  

Flexibility, excellence, and passion are vital qualities within the Department of Chemical Engineering. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

• Ability to maintain composure when dealing with difficult situations and/or individuals.
  
  
• Ability to meet deadlines, work under pressure and with frequent interruptions.
  
  
• Ability to pay close attention to detail; keep and maintain accurate and detailed reports and records.
  
  
• Ability to prioritize work and handle multiple tasks simultaneously.
  
  
• High level of professionalism and strong leadership and conflict management skills
  
  
• Excellent communication, verbal and written, as well interpersonal relationship capabilities
  
  
• Strong computer skills, including experience with Microsoft Office, Adobe and Outlook
  
  
• Flexibility, excellence, and passion are vital qualities within Chemical Engineering. Inclusion, collaboration and cultural sensitivity are valued proficiencies at CMU. Therefore, we are in search of a team member who is able to optimally interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.
  
  

Qualifications:

• Bachelor’s Degree in Business Administration or related field.
  
  
• 1-3 years of experience
  
  
• Financial, business administration, analytical skills, oral and written communications skills.
  
  • A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.
    
    

Requirements:

• Successful background check
  
  

Additional Information:

• This position is operating on a hybrid schedule, with an on-campus/in office presence 3 days a week.
  
  
• Typical work schedule is Monday-Friday from 8:30-5:00pm. An alternate work schedule allowing for evening and weekend hours will be required on occasion.
  
  

Are you interested in this exciting opportunity?! Apply today!

CMU’s COVID-19 Vaccination Requirements: As a condition of employment, Carnegie Mellon University requires all staff and faculty working in the United States to be fully vaccinated, including a booster when eligible, against COVID-19. Prior to commencement of employment, new hires in the United States must provide proof of vaccination or obtain an approved exemption. (Exemptions may be requested for medical reasons or for religious or strong moral or ethical conviction.) Staff and faculty must comply with all applicable COVID-19 mitigation requirements. Please see Minimum Requirements to Return to Campus for details regarding the university’s current COVID-19 mitigation requirements.

Location

Pittsburgh, PA

Job Function

Business Administration and Services

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Salary

More Information:

• Please visit “ Why Carnegie Mellon ” to learn more about becoming part of an institution inspiring innovations that change the world.
  
  
• Click here to view a listing of employee benefits
  
  
• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran .
  
  
• Statement of Assurance