Rhode Island School of Design (RISD) seeks a Retail Accounting and
Administrative Associate to join its RISD Store Group. This is an
exciting opportunity to join a team whose mission is to support the
creative pursuits of our students and customers through a unique,
inspiring and informative shopping experience.
The RISD Retail Accounting and Administrative Associate is r
esponsible for the financial data entry, tracking and reporting
functions of several million dollars’ worth of transactions
associated within all three RISD Retail divisions (store, works,
3D) and warehouse. This includes but is not limited to the
efficient processing of receivables and payables, running multiple
supporting reports, and creating dashboards for monitoring progress
throughout the year. This position will investigate discrepancies
associated with buyer’s submittals, vendor invoicing, and credit
card claims, as well as processing orders, payments, and shipments
associated with web orders. The RISD Retail Accounting and
Administrative Associate will a ct as primary departmental user for
centralized systems, including but not limited to: point-of-sale
systems, Workday, Verifone, CBORD, and Payment Express, and oversee
the handling of day-to-day cash receipts, and prepare and submit
daily deposits. They will also provide support to the Director by
performing various administrative tasks and completing assigned
We seek applications from equity-minded candidates who will thrive
in a campus environment that is committed to advancing the
principles of social equity and inclusion, and equal access to
resources and opportunities.
- Update and maintain RISD store accounts and transactions via
the store’s accounts receivable software. Apply, record, and report
on payments; prepare and issue monthly invoice statements; complete
reconciliations; and submit monthly reports to the business office
as required. Complete and follow up outstanding liabilities.
- Input pre-approved RISD store invoices/credit memos into
appropriate system of record and submission. Serve as Level One
approver for all credit cards, and collect and attach required
documentation. Submit logged invoices and credit/memos to the
business office on a periodic basis for purchase orders. Use a
college-wide enterprise system to investigate vendor inquiries
concerning invoice/payment status. Review and audit vendor
statements, confirm accuracy of payments submitted versus received,
and research/resolve any discrepancies.
- Ensure that the daily deposits and reconciliations are done in
conjunction with standards established by the Controller's office.
Process the daily deposits, from all retail locations. Reconcile
credit cards, and risdbucks, follow up on any reporting
inconsistencies or issues with software provider.
- Facilitate process improvements associated with audit process
including but not limited to in-house account management and
reconciliation, document financial workflow, department accounts,
financial projections and expenditure processing.
- Serve as the central point of contact to answer routine
telephone and on-line inquiries regarding the RISD Stores.
- At the request of the Director, initiate and engage team
communications for matters related to posting schedules, department
meetings, event announcements, cash reports, system issues,
- Record minutes at internal department meetings as well as
external third-party meetings, as requested by the Director.
- Extract and produce financial statements based on system
- Assists the Director of Aux. Affairs and Budget with the design
of the RISD Retail financial report templates/dashboards based on
system and other relevant data that provides accurate information
to enable the retail management team to make prudent decisions
regarding forecasting, buying, and budget impact.
- Produces end-of-month reports and updates of data tracking
sheets for distribution to the Director of RISD Retail, Executive
Director, Auxiliary Services, and other managerial staff.
- In conjunction with and at the request of the Director,
actively participate in auditing various functions within the
retail operations, including but not limited to: shrinkage, cashier
activity, secret shopper program, payables, daily deposits,
policies and procedures, commissions/rebates, student survey,
- Actively engage in the implementation, testing, and maintenance
of relevant enterprise and point-of-sale systems utilized by RISD
Retail and the College. Work closely with OIT, Controller’s Office,
and Accounts Payable when necessary to explore new system functions
or to resolve complications.
- Maintain basic office services by organizing office operations
and recommending and implementing procedures and opportunities for
efficiencies within the office environment. Complete clerical and
administrative tasks for the RISD Store, including but not limited
to, preparing reports and completing correspondence photocopying
and collating materials. Organize, update, maintain, archive, and
purge, as appropriate, the RISD Store filing system.
- Proficiency in using computers and working experience with
EXCEL spreadsheets and additional Microsoft Office Suite programs
required. Point-of-Sale (POS) and enterprise system knowledge and
prior experience preferred.
- Strong customer service, organizational, prioritization, and
analytic skills required.
- Able to work independently and in a team setting.
- Ability to communicate effectively in a fast-paced, high-volume
retail setting and with members of a diverse team and
- Demonstrated knowledge and skill to engage across a wide
variety of individual differences and identities through meaningful
interactions characterized by respect, mutual understanding, and
reciprocity. Demonstrated desire and ability to provide and
contribute to an inclusive campus environment.
- Knowledge of cash handling and cash procedures required and the
ability to perform work in an accurate and timely manner.
- Associate’s Degree or a minimum of five years of accounts
payable/receivable experience in a retail environment.
35 hours per week; 12 months per year
Documents Needed to Apply:
Cover Letter (Preferred)
Salary Grade Structure
Incomplete applications will not be considered. Please upload
all required documents.
The successful candidate will be required to meet our
pre-employment background screening requirements.
RISD recognizes diversity and inclusivity as fundamental to its
learning community and integral to an art and design education. We
welcome candidates whose experience has prepared them to contribute
to our commitment to diversity and excellence. RISD is an Equal
Opportunity Employer. Employment decisions are made without regard
to race, color, religion, sex, age, national origin, disability,
veteran status, sexual orientation, gender identity or expression,
genetics, or any other protected characteristic as established by
For internal use only - Job Family:
Administrative Support Services