Administrative Assistant - Office of Simulation in Medicine and Surgery

Rocky Vista University

Rocky Vista University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race, color, religion, gender, national origin, disability, or veteran status. Rocky Vista University is an Equal Opportunity Employer.


Location: US-MT-Billings
Category: Administrative/Clerical
Type: Full-Time

Location, Job Title, Benefits

Rocky Vista University in Billings, MT has an opening for an

Administrative Assistant for Office of Simulation in Medicine and Surgery (Full-Time)

To be considered for this position applicants should submit a resume/cover letter and salary requirements.

SALARY:

$16.44 - $20.52+ per hour. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.

BENEFITS:

RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks (minimum) accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 ½ paid holidays and 401(K) match up to 7% based on employee's contribution. A hybrid work model with remote flexibility is also available for eligible positions.

Commitment to Inclusive Excellence: We are Rocky Vista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in our students, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion diversity, equity, and inclusion.

RVU is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Primary Purpose

Provide administrative assistance and support to the Simulation in Medicine and Surgery Center.

Essential Job Functions

• Standardized Patient Encounters - Assist in recruiting, screening, and hiring plan for live actor Standardized Patients who are then trained to portray patients for student learning. Assist in scheduling standardized patient encounters, including student schedules. Ability to work in both a virtual and in-person simulation environment.
• Surgical Simulation- Assist with setting up simulated events, both intra- and extra-curricular. Assist in setting up Surgical Simulations and maintenance schedules of task trainers such as Cut Suit and others. Assist with maintaining surgical inventory and ordering supplies.
• Manikins- Assist with set-up and execution of simulated manikin events, both intra- and extra-curricular. Assist in scheduling all simulation events. Assist in maintaining inventory and maintenance.
• Assist in facilitation for all aspects of training and exams/events for simulated events, including scheduling and room set up in collaboration and under the direction of the Director.
• Assist in all aspects of the EMS system (or other software programs), including entering case material, checklists and post-encounter forms, all details for creating simulation sessions, monitoring and troubleshooting during sessions, entering student and other data, and maintenance and security of the system.
• Maintain a secure and organized system to retain students' records pertaining to all simulation activities.
• Assist in the planning, development and growth of Simulation in Medicine and Surgery.
• Demonstrate collegiality, compassion, and professionalism as the first person of contact for people entering the SIMS Center.
• Collaborate with other departments and support other AA's as needed.
• Serve on university committees.
• Help build a culture that respects, values, and promotes diversity, equity, and inclusion.
• Other duties as assigned by the Director of Simulation.

Marginal Job Functions

• Track inventory and order supplies for the Office.
• Copies and collates simulation event materials.
• Assist in the maintenance of SIMS website materials.

Required Knowledge, Skills, and Abilities

• Answer phones, route calls and schedule appointments
• Assist in arranging travel and lodging logistics
• Maintain Master Calendar
• Order all supplies for the department and file expense reports as needed
• Provide cross-coverage for other Administrative Assistant(s) as needed
• Comfortable working with Microsoft Office programs
• Knowledge of project management, team building and communication skills
• Strong ability to work as part of a team
• Ability to work with confidential material
• Strong organizational skills
• Attention to detail
• Strong interpersonal skills
• Analytical, interpretive and problem-solving skills
• Ability to learn and run EMS program and other software
• Demonstrated commitment to valuing equity, diversity and contributing to an inclusive working and learning environment.

Minimum Qualifications

• High school diploma or equivalent.
• Two years of previous experience in an administrative support position, or equivalent work experience.

Preferred Qualifications

• College Degree
• Professional background or experience in medicine or education.
• Knowledge of scientific and medical terminology.

Final applicant will be required to pass background check and drug screening.

Qualified applicants will be contacted. There may be an additional video interview for you to complete. Please watch your email including spam and promotions folder.

Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the University.

• Ability to orally communicate effectively with others;
• Ability to communicate effectively in writing, using the English language;
• Ability to work cooperatively with colleagues and supervisory staff at all levels;
• May be exposed to short, intermittent, and /or prolonged periods of sitting and/or standing in performance of job duties;
• May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.;
• May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.

careers@rvu.edu

PI216426325