Coordinator, Business Operations

Summary

The Department of Neuroscience is seeking a Coordinator, Business Operations to assist several tenured and tenure track faculty members, and their respective lab personnel, director and/or administrators in a variety of administrative duties such as planning, assigning and reviewing the work of employees, as well as coordinating and administering policies and procedures.

To learn more about our department please visit:

https://www.bcm.edu/departments/neuroscience

Job Duties

• Provides administrative support to basic science research department by providing reception services, scheduling appointments, meetings, travel, filing, preparing and proofreading correspondence, and other documents as requested.
• Places laboratory and administrative purchase orders.
• Reconciles purchasing (P-Card) and corporate cards transactions.
• Manages domestic and international travel in Concur and submits expenses for reimbursement.
• Reconciles invoices/accounts.
• Helps to organize and conduct events, as directed, by reserving meeting rooms, catering (set-up and clean-up), preparing invitations, announcements, agendas, brochures, making travel arrangements and reservations, and assisting with the event as it occurs.
• Supports the administrative business functions of the department by organizing the faculty CVs, updating bio-sketches.
• Provides additional support to faculty members as needed.
• Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
• Supports the department by performing other job-related duties as assigned.

Minimum Qualifications

• High School diploma or GED.
• Two years of relevant experience.

Preferred Qualifications

• Experience with Concur software, SAP.

Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

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