Administrative Assistant II

Position Details

Position Information

Posting date

05/09/2023

Closing date

Open Until Filled

Yes

Position Number

1128039

Position Title

Administrative Assistant II

Department this Position Reports to

Religion

Hiring Range Minimum

$16.75/hr

Hiring Range Maximum

$21.00/hr

SEIU Level

Not an SEIU Position

FLSA Status

Non-Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

37.5

Schedule

Monday – Friday, 9:00am – 4:30pm

Location of Position

Hanover, NH 03755

Remote Work Eligibility?

Onsite only

Is this a term position?

No

If yes, length of term in months.

NA

Is this a grant funded position?

No

Position Purpose

To coordinate and perform a wide variety of office activities for both the Religion department and the Philosophy department that will increase efficiency, coordinate the work of others, and ensure the smooth operation of the office.

Description

Required Qualifications - Education and Yrs Exp

Associates plus 1-2 year(s) of experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Two years of experience in a program or event office, ensuring the smooth operation of all aspects of meetings and events.
• In-depth knowledge of office procedures.
• Strong organizational skills and the ability to set priorities and adhere to deadlines.
• Proficient with Microsoft Office products and database programs. Demonstrated skill in problem-solving, decision-making, and trouble shooting.
• Ability to generate content and update web pages.
• Demonstrated writing and proofreading skills.
• Ability to manage multiple tasks and projects at one time.
• Strong interpersonal skills and the ability to communicate with a wide range of constituencies both on- and off-campus.
• Proven ability to maintain confidentiality and to handling highly sensitive information.
• Commitment to diversity and to serving the needs of a diverse community.

Preferred Qualifications

• Experience in Higher Education preferred.
• Bachelor’s degree preferred.

Department Contact for Recruitment Inquiries

Meredyth Morley

Department Contact Phone Number

603-646-8172

Department Contact for Cover Letter and Title

Meredyth Morley, Department Administrator

Department Contact's Phone Number

603-646-8172

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/68481

Key Accountabilities

Description

General Office Support

• Serve as receptionist for the departmental offices, point of contact for inquiries, receive, sort, and deliver departmental and faculty mail, and forward to off-campus faculty upon request.
• Maintain office supply inventory, order supplies through college vendors and occasional college credit card (“p-card”) purchases.
• Manage, train, and process time sheets for departmental student assistant employees. Support faculty with photocopies, scans, and desk copy requests.

Percentage Of Time

25%

Description

Communication

• Serves as the initial point of contact for inquiries to the office.
• Responds to inquiries and provides information or refers to appropriate individual to address the needs of the inquiry.
• Disseminates department information via updating websites, email announcements, and announcements in local newspapers and event calendars.
• Communicates with students, faculty, other campus offices, alumni, and visitors.

Percentage Of Time

25%

Description

Information Management

• Maintains department files and databases to ensure accuracy and accessibility of information.
• Maintains departmental major/minor degree communications, permissions and/or exemptions, and responds to inquiries regarding status.
• Maintains departmental websites, course schedule listings, and event listings.
• Maintains various contact information, course rosters, commencement invitations, and email announcements.
• Maintains building and office directories and visiting faculty access requirements.

Percentage Of Time

25%

Description

Event Coordination
Coordinate speaker and function logistics, including guest itineraries, lodging and lecture room reservations, meal counts, catering, advertising, a/v, invitations, announcements, etc.

Percentage Of Time

25%

-

--

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

--

Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Talent Acquisition Consultant
   • AbilityJOBS
   • American Library Association
   • CareerBuilder
   • Chronicle of Higher Education
   • Chronicle of Philanthropy
   • Dartmouth College Employment Website
   • Glassdoor
   • Internal Employee Referral (Please specify full name below)
   • HERC
   • Higher Ed Jobs
   • Indeed
   • Inside Higher Ed Jobs
   • LinkedIn
   • National Black MBA Association
   • Recruit Military
   • Prospanica
   • Valley News
   • Handshake
   • Other (Please specify below)
2. If you answered, 'Internal Employee Referral' or 'Other' to the above question, please specify here:
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents