The Arnhold Institute for Dance
Education Research, Policy, and Leadership, and the Dance Education
Program seek a full-time Administrative Manager to provide support
to a robust doctoral degree program and research community.
Job Summary/Basic Function:
As the lead administrative staff member, the Administrative Manager
is responsible for daily business operations, including fiscal
management, and personnel management. This team member will also
contribute to the continued success and growth of the institute and
degree program in alignment with the established missions and
Reporting to the Executive Director and Department DAA, the ideal
candidate will have previous experience with office management,
administrative duties, supervision of staff, administering a
budget, and financial reporting. This position supports a dynamic
group of creatives and scholars, including faculty, doctoral
students, and professional research fellows. An ability to initiate
projects, work independently, anticipate program needs, and meet
deadlines is essential. Candidates who possess excellent
organizational, administrative, and financial skills, and are
dedicated to facilitating staff teamwork are encouraged to
This is a salaried, one-year renewable staff position with the
possibility of a hybrid work option including both on-campus and
remote work. A full benefits package includes tuition remission.
Please note that this position does not include teaching
Characteristic Duties and Responsibilities
Fiscal Management in Consultation with the Executive
- Oversee institute business and academic operations, innovate
and maintain effective workflow management, and guide programmatic
- Coordinate leadership meetings and participate in collaborative
planning and problem-solving.
- Facilitate efficient office communication systems, serve as a
main point person, and respond efficiently and effectively to
administrative inquiries from faculty, fellows, and students.
- Prepare professional and welcoming correspondence, including
the composition of letters, memos, and reports.
- Prepare and maintain programmatic calendars, synchronize work
schedules, and employ systems for tracking tasks and
- Execute online data collection forms and organize and maintain
databases, records, and listservs.
- Troubleshoot as problems arise and develop solutions in
consultation with the Executive Director.
- Spearhead and coordinate marketing strategies, assist with the
design and distribution of marketing materials, and periodically
update program and institute websites.
- Participate in institute marketing and prospective student
recruitment events with a willingness to travel annually to
- Organize and assist with special events (e.g., symposia,
lecture series, socials, new student orientation, socials, guest
artists, workshops, etc.) with the ability to work occasional
evenings or weekends.
- Support capital improvement projects, grants, and other
- Liaise with research centers and administrative units and
across the college, such as the Arts & Humanities Department,
Purchasing Office, Financial Aid Office, Facilities, Human
Resources, Admissions, Events Office, Alumni Affairs, and
- Prepare and manage the Program and Institute annual budget as
well as individual grant and project budgets.
- Process and track purchases, invoices, expense reimbursements,
honorariums, budget transfers, and register vendors in the College
- Monitor and reconcile budget indexes to achieve expense targets
and track variances.
- Analyze fiscal data, provide timely updates, and create budget
documents and reports as requested.
- Advise the Executive Director on best practices for the
management and distribution of financial allocations in accordance
with college policies.
- Process the distribution of scholarship and stipend funds.
- Address budgetary issues and propose solutions.
- Initiate and manage the hiring process for professional
research fellows, adjuncts, and staff in consultation with the
Department Director of Academic Administration and aligned with
- Supervise and manage student workers such as Administrative
Fellows, Graduate Research Assistants, and work-study students,
including onboarding, training, leading staff meetings, delegation
of duties, setting deadlines, supervision of work, providing
constructive feedback, and submitting time sheets.
- Maintain supportive, professional relationships with program
faculty, student-workers, research fellows, and guest
- Ensures that affirmative action, equal opportunity and
diversity are integrally tied to all action and decisions for which
they are responsible, and which fall within the scope of the
Affirmative Action/Equal Opportunity/Diversity Plan.
- Other duties as assigned
- Bachelor’s degree or equivalent and minimum of five years of
related administrative, budgetary, and supervisory experience or
combination of education, training, and relevant experience.
- Strong computer skills; Google platform, Microsoft Office
Suite, Adobe Acrobat Pro, (word processing, excellent spreadsheet;
database capabilities, troubleshooting)
- Comprehensive office management and administrative
- Experience with detail-oriented budgeting, account management,
financial reporting, and purchasing.
- Experience with staff leadership, supervision, and
- Self-Starter and independent worker with impeccable
- Experience with consulting and reporting to executives.
- Ability to initiate and adapt as priorities change throughout
the academic year.
- Resourceful with the ability to proactively anticipate and plan
for program needs and develop administrative management
- Excellent organizational and time management skills with a
strong ability to prioritize and manage multiple and competing
tasks and deadlines.
- Ability to maintain sensitivity, understanding, and respect for
a diverse academic environment inclusive of students, faculty,
staff, and guests of varying social-economic, cultural,
ideological, and ethnic backgrounds.
- Excellent judgment and proficiency at solving problems
creatively, leading and collaborating with teams, and advocating
for students, faculty, and staff in an energetic work
- Demonstrated oral, written, and analytical skills, exhibiting
fluency in communicating about program needs and objectives.
- Discretion, diplomacy, and experience with maintaining the
confidentiality of sensitive documents and information.
- Willingness to travel and work outside of traditional hours on
occasion, as needed for special events.
- Commitment toward building a reputation of excellence for the
Program, Institute and its personnel.
- Prior experience in higher education administration or arts
administration with knowledge of dance or the arts preferred.
- Familiarity with Teachers College administrative platforms a
- Familiarity with Canvas learning management system, Adobe
Creative Cloud, or other educational technology.
$57,600 - $70,000
Competitive Compensation and Benefits
The salary range reflects the College’s good faith and reasonable
estimate of the compensation for the position at the time of the
job posting. Salary decisions are dependent on several factors
including but not limited to market and organizational
considerations, experience, and qualifications of a selected
candidate as well as internal and external equity.
Our benefits contribute significantly to the total compensation
package that includes medical, dental, vision, and supplemental
insurance plans; flexible and hybrid work schedules; tuition
remission; life insurance; short and long-term disability
insurance; an exceptional employer retirement matching program;
health savings accounts (HSA), flexible spending accounts (FSA),
Public Service Loan Forgiveness eligibility, and a robust Employee
Assistance Program (EAP).
If you would like to request any disability related accommodations
to complete the job application or to participate in the interview
process, please email:email@example.com.
Equal Employment Opportunity
Teachers College is committed to fostering a diverse and
inclusive academic community and to providing equal opportunity in
employment. All qualified applicants will receive
consideration regardless of race, color, sex (including
pregnancy, gender identity or gender expression), religion, creed,
national origin, age, citizenship, disability, marital status,
sexual orientation, veteran status, or any other legally protected
Apr 28, 2023 Eastern Daylight Time