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Program Coordinator & Associate Administrative Assistant

Claflin University
Orangeburg, South Carolina, United States
Salary Not Specified
Date posted
May 8, 2023


The Program Coordinator & Associate Administrative Assistant will report to the Associate Dean of Nursing in The Institute for Teaching and Nursing (TITAN). In addition to facilitating the administrative support for the foregoing, this role also includes coordinating the units signature summer initiative: Pre-Nursing Summer Institute. S/he shall specifically be responsible for recruiting efforts and the tracking of prospective students for the Bachelor of Science and Master of Science in Nursing programs. Also, responsibilities include those assigned by the Associate Dean and/or the appropriate designee and are not limited to the following:

  • Departmental support for TITAN.
  • Maintain departmental budget files and expenditures.
  • Record, transcribe, check, and proofread complex and technical dictation.
  • Prepares correspondences, memoranda meeting agendas and minutes, manuscripts, contracts, proposals, technical and administrative reports;
  • Compose routine letters and articles.
  • Assist in developing and tracking accreditation documents and reports;
  • Support department projects and programs.
  • Schedule program work, oversee daily operations and coordinate department activities;
  • Perform all other duties within the scope of the position, as assigned by management.



The candidate must have a bachelors degree from an accredited college or university in business, accounting, administration, or related field is preferred. Equivalent work experience will be considered. A minimum of two years of experience managing programs/projects is required, along with at least two years of experience as secretarial/clerical staff. Experience working with students in higher education is also required. The successful candidate must be knowledgeable of office practices and procedures, proper grammar, spelling, and punctuation. Applicant must be proficient in microsoft office and have knowledge of other automated systems. Demonstrated ability to work effectively with faculty, staff, students, and the general public in disseminating and obtaining information; completing assigned tasks; developing and managing a record-keeping system; effective communication both orally and in writing are also required skills.

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