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Program Coordinator for Dolan Centers

Fairfield University is a co-educational, comprehensive Jesuit university with a 200-acre campus located along the scenic shoreline community of Fairfield, CT. The University is comprised of approximately 3,500 undergraduate and 1,200 graduate students pursuing degrees within 5 schools: The College of Arts and Sciences, The Charles F. Dolan School of Business, The School of Engineering, The Marion Peckham Egan School of Nursing and Health Studies, and School of Education and Human Development. As an expression of our Jesuit, Catholic mission and identity, Fairfield embraces a liberal humanistic approach to education, encouraging critical thinking, cultivating free and open inquiry, and fostering ethical and religious values.

Job Description:

Reporting to Assistant to the Dean and Budget Manager, the program coordinator provides essential administrative support to the Fairfield StartUp, Dolan Career Development Center, and the Patrick J. Waide Center for Applied Ethics. The position’s primary responsibilities include, but are not limited to:

Event Management – Facilitate the logistics for events, including room reservations, venue set-up, media/technical needs, catering, photography and hands-on management and support during events. Distribute and collect evaluations as appropriate after events to measure impact and to meet sponsorship reporting needs. Provide administrative support for periodic meetings of executive board, advisory councils, and other stakeholders.

Marketing/Communication - Streamline communication and outreach to effectively market centers’ resources, events, services, employer and recruiting programs, and initiatives. Respond to inquiries/questions, update calendars, maintain mailing lists, marketing tickets, contact faculty/students/mentors. Submit tickets to update website, request print and promotional items, utilize University Announcements, Life@Fairfield and Canva to promote events. Communicate with University Foundation and Advancement to uphold required branding and reporting for sponsorships. Maintain programming calendars for the Centers.

Trip Planning - Plan and coordinate logistics for Silicon Valley Immersion trip, regional and national competitions, and field trips.

Submission of Courses with Registrar - Submit courses for the Dolan Career Development Center and the Patrick J. Waide Center for Applied Ethics to Registrar and manage the flow of communications with appropriate faculty.

Skills Needed/Experience
  • A bachelor degree is required

  • Proficiency and comfort in using Microsoft Office (Outlook, Word, Excel, PowerPoint), Slack, Canva and new apps as needed

  • Excellent planning and organization skills

  • Reliable in completing tasks

  • Excellent communication skills, both verbal and written, to keep all parties apprised of current status of projects and timelines

  • Attention to detail

  • Event Management, Marketing and Promotional Communications experience a plus


Academic - Staff

Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.


The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.

All offers of employment are contingent upon a satisfactory background check.

Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV. You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying. Faculty Positions : If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description. Staff positions : If you need to upload more than 5 documents, please either combine them to upload or email them to

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