Administrative Coordinator (Athletics)

Posting Details

Posting Details

Posting Number
0801463

Classification Title
Administrative Coordinator (Athletics)

Working Title

Department
Athletics

Department Contact Email
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Job Summary/Basic Function

JOB SUMMARY
The Administrative Coordinator is responsible for supporting and assisting the department of Athletics, executing, and implementing administrative needs for purchase ordering, processing requisition request, closing out travel expenses, organizing visits site visits, setting appointments for potential partnerships, managing the budgets, and any other tasks the Athletics Director deems necessary for the success of the Athletic Department.
JOB DUTIES AND RESPONSIBILITIES

• Recommends establishment of and respond to inquiries regarding the Athletic Department’s procedures and policies from staff and visitors, serve as resource person to staff.
• Handles correspondence and appointment scheduling independently for Department administrators.
• Performs routine clerical duties and other duties and responsibilities as assigned.
• Compiles presentations and coordinated additional meeting/presentation arrangements and requirements.
• Coordinates Athletics Director’s schedules and projects.
• Manages critical/Time-sensitive projects as needed.
• Handles inquiries in critical situations, interacts with other departments/division heads.
• Assists the Athletics Department in establishing and executing programs and activities by providing clerical and administrative support in the areas of communications, database and website maintenance, and other technical assistance to implement the objectives.
• Manages Budget Procedures – inputs requisitions and processing of invoices for Center, including, as well as serving as key contact for Accounts Payable, Purchasing and the Budget Office.

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to provide friendly and efficient service to internal and external candidates, other students, customers, and clients.
• Knowledge of computers and MS Office software.
• Knowledge of university systems, policies, and procedures.
• Excellent organizational skills.
• Ability to effectively supervise other support personnel.
• Ability to work independently of direct supervision and maintain confidentiality.
• Ability to work under tight deadline pressure.

Minimum Qualifications

• Education: Bachelor’s Degree or equivalent experience required.
• Experience: two – three years of related work experience in a high-paced, dynamic professional or university setting.

Preferred Qualifications

Posting Date
05/05/2023

Closing Date

Open Until Filled
Yes

Special Instructions to Applicants

Position Category
Staff - Monthly (Exempt)

Budgeted Annual Salary
Commensurate with experience

Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents
Required Documents

1. Resume
2. Cover Letter
3. Unofficial Transcripts

Optional Documents