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Nursing Clinical Coordinator

Bemidji State University
Bemidji, Minnesota
Depends on Qualifications; Range C ($44,354 - $76,826)
Posted Date
May 9, 2023

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Position Type
Administrative, Student Affairs, Health Services
Employment Level
Non-Tenured Track
Employment Type
Full Time

Bemidji State University (BSU) invites applicants to join our team as the Nursing Clinical Coordinator. BSU’s vision is to educate people to lead inspired lives. To accomplish BSU’s vision, the University prioritizes creating a culture in which diversity is embraced and all people are safe, welcome, and validated. Centered between the three largest Tribal nations in Minnesota – Leech Lake, Red Lake, and White Earth – BSU also prioritizes increasing engagement with American Indian communities to become a destination university.

Enrolling more than 5,000 students, BSU offers more than 70 undergraduate majors and nine graduate degrees encompassing arts, sciences and select professional programs. BSU is a member of the Minnesota State system of colleges and universities and has a faculty and staff of more than 550. BSU’s Shared Fundamental Values include civic engagement and leadership, international and multicultural understanding, belief in the power of the liberal arts, and environmental stewardship. BSU is located amid the lakes and forests of northern Minnesota and occupies a wooded campus along the shore of Lake Bemidji.  BSU balances rigorous academia with the opportunity to enjoy a fun, robust, outdoor culture. The proximity to the lake and the surrounding north woods allows easy access to an assortment of recreation.

The Nursing Clinical Coordinator is responsible for negotiating and arranging clinical experience placements in multiple healthcare settings which meet the educational requirements for students in the prelicensure program and the RN-BS program within the Department of Nursing. These settings include a variety of acute, long-term, and public health settings within the area and around MN and neighboring states. This work is completed in collaboration with Department Chair, Nursing Program, and Course Coordinators. The person in this position serves as the first point of contact with clinical agency representatives, and directly persuades and negotiates with them to arrange students’ clinical experiences.

Candidates must also possess a valid driver’s license and be able to pass a driving history background check.

Responsibilities of the Nursing Clinical Coordinator include:

  • Assessing, developing, overseeing and managing clinical placement processes within the Department of Nursing. (35%)
    • Researching and recommending appropriate clinical agencies while understanding the accreditation and curricular needs of students. Negotiating with department faculty, facility education colleagues, and administrators to ensure quality clinical learning opportunities. Facilities include acute care, long term care, school districts, non-profits providing health care services, and public health providers throughout Minnesota and in Wisconsin and North Dakota.
    • Acting as a liaison for BSU Nursing for establishing and maintaining relationships at clinical agencies and negotiating within the health care system to acquire clinical placements.  Relationships may be long-term requiring on-going development or short term to meet the clinical experience needs of a small number of students in one geographic area.
    • Preparing, updating, and maintaining contracts with multiple clinical partners.
      • Initiating and ensuring completion of contract renewals with facilities at the appropriate times.
      • Negotiating contractual agreements that meet both party’s needs, using appropriate MinnState template and communicating changes required throughout the review and signature process.
      • Working with the appropriate university personnel to establish new contracts as requested by the faculty.
      • Guiding contracts through review processes that involve each clinical agency and MinnState system legal office when changes to contract template are required. Ensuring that contracts get proper signatures and that copies are sent to all parties. 
      • Contracts may be initiated at any point in the academic year to meet specific student needs, may be renewed annually or up to every five years.
      • Meeting the clinical experience requirements for nursing students in two nursing tracks, the clinical sites are many and varied.
      • Completing contract training/education as needed.
    • Annually soliciting feedback from faculty to assess and evaluate the appropriateness of clinical placements and their ability to meet learning outcomes as well as soliciting feedback from students and clinical sites as part of this evaluation process.
    • Arranging meetings as needed with pre-licensure clinical agencies to discuss clinical placements.  Participating with faculty as needed in meetings with clinical agencies to discuss student performance, faculty (full-time and adjunct) roles and expectations.
    • Attending other required meetings at clinical affiliation agencies and participates in the BSU Nursing Advisory Board as scheduled. 
    • Submitting clinical placement requests through appropriate agency systems. (e.g., The Clinical Coordination Partnership, TCCP). Requires knowledge of multiple individual or corporate request systems, timelines, eligibility requirements, and clinical experience limitations and availability.
    • Communicating with agencies regarding specific plans for student placements (dates, student numbers, units available, etc.).
    • Working with multiple State Boards of Nursing, as needed, to meet legal requirements and eligibility in states of clinical placement.
  • Facilitating a smooth transition of students into clinical sites. (30%)
    • Establishing and implementing policies and procedures for clinical placement, coordinating and integrating within the Department of Nursing.
    • Developing and implementing a retrievable database of clinical sites and preceptors, including preceptor and student qualifications. Database reflects multiple clinical sites throughout MN and in WI and ND. Additional states will be added as needed.
    • Collaborating and effectively communicating with respective Program Coordinators, Course Coordinators, Adjunct Coordinators, other campus clinical coordinators, and outside clinical agencies.
    • Communicating with faculty and course coordinator the agency rules regarding student ID badges, electronic medical records (EMR) orientation, parking privileges, health and safety requirements, confidentiality, competencies, etc. As these differ among clinical agencies, directing accurate information specific to the placements of each student to appropriate clinical faculty.
    • Collaborating with Course Coordinators and other Department of Nursing staff to establish clinical orientation dates and clinical make-up dates, developing clinical groups, scheduling, and clearly communicating to students and clinical faculty dates for clinical orientation/clinical experiences/make-up dates for each student clinical group each semester.
    • Communicating with appropriate agency staff regarding the expectations of the students during the clinical experience at multiple clinical sites each semester.
    • Assisting with student orientation to lab, multiple clinical agencies, and clinical processes.
    • Maintaining current knowledge of state, system, and agency requirements for clinical, field experience, and internship eligibility in MN, WI, ND, and other states as needed.
  • Recording and maintaining clinical eligibility for students. (30%)
    • Managing, maintaining, and auditing clinical requirements including (but not limited to): Immunization status, CNA course completion, CPR status, background studies, and RN licensure for all students annually (e.g. in nursing department system tracking program).
    • Establishing and implementing evidence-based policies and procedures for clinical eligibility, coordinating and integrating within the Department of Nursing.  Policies include immunization requirements (long-term and annual), background check requirements and processes, and license and certification requirements such as RN, CPR.  Procedures describe submission and maintenance of current documentation, and implications of non-compliance.
    • Communicating with students regarding clinical eligibility requirements including immunizations, background studies, RN licensure, or drug screening when applicable. 
    • Communicating with faculty, students, and clinical agencies if clinical eligibility requirements are not met, and ensuring student re-establishes compliance as soon as possible. Ensuring compliance with eligibility requirements before placement in a clinical setting for each student each clinical course semester.
  • Other. (5%)
    • Supporting the collection and analysis of program data tracking.
    • Managing, exploring and maintaining program eligibility with state boards of nursing (example collecting agency survey data).
    • Tracking faculty licensure status to ensure faculty RN licenses are up to date.
    • Other duties as assigned.

Minimum Qualifications: 

  • Bachelor’s degree in nursing, health care, human services, education, business, or related field.
  • Database management skills sufficient to develop and accurately enter information into a database and produce ad-hoc queries and reports. 
  • At least two years working in a healthcare related field.
  • A demonstrate commitment to the principles of diversity, equity, inclusion and anti-racism.

Preferred Qualifications: 

  • Master’s degree in nursing, health care, human services, education, business, or related field.
  • Experience working in nursing, health care, human services, education, or business.
  • Experience as a registered nurse.
  • Demonstrated organization, collaboration, and leadership skills.
  • Demonstrated interpersonal skills with the ability to effectively interpret, negotiate, organize, and communicate information via phone, in person, and online.
  • Experience working with nursing students.
  • Experience working with contracts.

Working Conditions:

Working hours require some flexibility beyond core office hours. Occasional travel to clinical sites. Occasional out of town travel may be required.

To facilitate the review, assessment, and evaluation process, please ensure that your application and/or resume clearly demonstrate fulfillment of these required and preferred qualifications.

Other considerations:

  • All applicants must be able to lawfully accept employment in the United States at the time of an offer of employment.
  • Employment for this position is covered by the collective bargaining agreement for the Minnesota State University Associate of Administrative and Service Faculty (MSUAASF) – see agreement.
  • In accordance with the Minnesota State Colleges and Universities (MinnState) Vehicle Fleet Safety Program, faculty and staff driving on college/university business, who use a rental or state vehicle, shall be required to complete a vehicle Use Agreement form and conform to MinnState’s vehicle use criteria and consent to a motor vehicle records check.
  • BSU and NTC are tobacco free workplaces (see policy).

Apply online:

A complete application will include the following attachments:

  • Cover letter, which addresses the required qualifications and your specific interest in working at BSU.
  • Resume / Curriculum Vitae.

Inquiries about the position:

Diana Kostrzewski, Associate Dean of Nursing

Phone: (218) 755-2101


If you have general questions about this posting or submitting an application, contact Mary Miller at




Bemidji State University is nestled among the pines along the shores of Lake Bemidji, just blocks from a thriving downtown community. In this Northwoods setting, students, staff, and faculty have a variety of activities at their fingertips. Possessing all the charm and character of a college town, Bemidji remains a tight-knit community of good neighbors and engaged citizens who always come out to cheer for the Beavers. While the city of Bemidji — named after the Ojibwe Chief Shaynowishkung (nicknamed Bemidji) — is home to a diverse population of more than 15,000 people, it serves a regional population of more than 100,000.

Though quaint and historic, the city offers the urban conveniences upon which college students rely. Bemidji State is conveniently located minutes away from affordable restaurants, cozy coffee shops, grocery stores, city parks and more. Small, locally owned shops and art sculptures line the streets of downtown Bemidji, while national chains can be found in and around the Bemidji area, including an uptown selection of department stores and restaurants. students at Bemidji State University have the opportunity to experience a dynamic local culture and history. Bemidji also sits at the center of the legends of Paul Bunyan and Babe the Blue Ox. The famous statues of Paul and Babe greet students as they drive in from the south along Lake Bemidji.

The thriving downtown community presents ample opportunities for engagement off-campus. Among other things, there are fine-dining restaurants, cafes, and a natural foods co-op in downtown Bemidji. The historic Paul Bunyan Playhouse has a calendar of classic shows; restaurants and lounges offer weekly live music performances; the First Friday Art Walk provides a tour of new monthly art exhibits; and annual events such as the Loop the Lake Festival, the Dragon Boat Festival, the Blue Ox Marathon, Bemidji Winterfest, and The Minnesota Finlandia bring the community together.

For those who love the outdoors, there are wooded, multi-use trail systems within minutes of campus and community parks with walking trails, playgrounds and a skate park. Lake Bemidji State Park and its miles of navigable trails is located directly across the lake from BSU, and the Buena Vista Ski Area — just 12 miles north of campus — offers downhill skiing and BSU-sponsored student transportation in the winter months. Further, the Mississippi River Headwaters is a mere 45 minutes from Bemidji.

For further information, visit our website at:

Review a "special report on how this former lumber town has rebuilt itself as a high-speed, regional center of enterprise" at Bemidji 2.0

Other Resources:

Statement of Notice

Bemidji State University prohibits discrimination and sexual violence of any kind. Contact the Title IX Coordinator if you have concerns regarding discrimination and/or sexual violence.

Per Minnesota State System Procedure 1B.3.1, all universities and colleges must provide contact information of their Title IX Coordinator.

Megan Zothman, Campus Human Resources Officer & Title IX Coordinator

Email: or

Phone: (218) 755-2502

1500 Birchmont Drive NE, Deputy Hall, Room 335, Bemidji, MN 56601

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