This job has expired

Director, Business Office

University of Maine
Orono, Maine
Posted Date
May 9, 2023

The University of Maine invites applications for the position of Director, Business Office.  The Director of the Business Office is responsible for all University business office functions, including daily accounting operations, year-end and month-end financial close, financial reporting, general ledger hierarchy and data accuracy, financial literacy and training, and financial information security requirements.  As Director of the Business Office, the position is responsible for monthly, quarterly, and annual financial reporting and audits.  Also responsible for financial information security requirements and Payment Card Industry Data Security Standard (PCI-DSS) compliance. The Director will analyze and recommend tuition and fee structure for the University.

Essential Duties and Responsibilities of the position include:

Business Office

  • Directs and oversees daily accounting operations, including month and year-end close, process journal vouchers, and reconciliations. Approves access to the general ledger; oversees UMaine hierarchy of departments, programs, and departmental naming conventions. Provides direction and leadership in financial management, fiscal policies review and changes, working with the Associate Vice President of Financial Planning and Analysis; conducts special studies as required; ensures compliance with university, state, and federal regulations and standard accounting procedures. Develops and implements financial literacy and general ledger training for University leadership and budget managers. Leads audit functions as mandated by Administrative Practice Letters.
  • Serves as the primary campus compliance administrator in managing the Payment Card Industry Data Security Standard (PCI-DSS) regulations created by VISA and MasterCard.  Responsible for directing campus efforts to assess risk, reach compliance, and document efforts by conducting audits of all the campus units accepting credit cards and perform network scans where web vulnerability is noted.  On an annual basis, prepares detailed responses to the multi-page PCI Audit Questionnaire.
  • Manages the University’s Electronic Commerce financial applications in terms of primary campus contact with the E-Commerce (electronic payment by check and credit cards over the web) vendor; analyzing and prioritizing current and projected departmental demands for E-Commerce functionality; directing the designated system administrators in the creation and maintenance of web sites with E-Commerce functionality; working with UMaine system administrators in the installation of E-Commerce applications to current and future student financial information systems; and ensuring that all E-Commerce applications meet GLBA financial information security standards. Monitors and evaluates programmatic and operational effectiveness, and effects changes required for improvement.

Financial reporting & analysis

  • Develops and distributes financial reports and ensures accuracy and integrity of financial reporting. This includes monthly, quarterly, annual reporting and variance analysis for all fund types including E&G, Foundation, MEIF, MAFES, and reserves, including research cost share.
  • Conducts annual assessment of university tuition and fees and makes recommendation to the Vice President of Finance for any changes. Communicates changes and ensures tuition and fees accurately reflected on student accounts.
  • Ensures UMS guidance incorporated into annual budget process, including depreciation, funded depreciation, system shared services, and debt service.
  • Supports the development of the annual budget, long-range financial forecasts, and quarterly forecasts.

Collaboration, communications, and leadership

  • Collaborates with the office of student financial services, institutional research, UMS accounting,
  • Provide leadership to the business office and student business services team for the University of Maine, University of Maine at Machias, and other UMS universities with, ensuring all deliverables are completed in an accurate and timely manner.
  • Designs, establishes, and maintains an organizational structure and staffing to effectively accomplish the division’s goals and objectives; oversees recruitment, training, supervision, and evaluation of unit staff; and ensures customer-oriented staff interaction with students, parents, administrators, and on- and off-campus constituents.
  • Utilize coaching and mentoring methods which provide an environment that is anticipatory, supportive, and encourages constructive feedback on performance.
  • Work collaboratively with the University of Maine’s systems finance and accounting team, UMaine business office and campus partners to ensure the University’s accounting processes are transparent, rigorous, efficient, and user-friendly.
  • Act as liaison to office of financial aid, University of Maine system and all Maine public universities for student business services and bursar functions.
  • Leverage various business intelligence tools, Microsoft Office and other software applications to develop executive level presentations.

About the University of Maine

The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university and maintains a leadership role as the University of Maine System’s flagship institution. UMaine is the state’s public research university and a Carnegie $1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world.  More information about UMaine is at  

The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. As a former NSF ADVANCE institution, the University of Maine is committed to diversity in our workforce and to dual-career couples.

UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life.  Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live.  Learn more about what the Bangor region has to offer here.

Required qualifications:

  • Bachelor’s degree in Finance, Accounting, or related field. Minimum of 8 years’ experience in Finance, with at least 3 years in higher education financial roles.

Preferred qualifications:

  • CPA/MBA or other advanced financial qualification preferred.

To apply:

Requested application materials include a cover letter which describes your experience, interests, and suitability for the position; a resume/curriculum vitae; and contact information for three professional references.  Additional information about the position and instructions for applying can be found here:  Review of applications will begin on May 17, 2023.

Questions about the position may be directed to the chair of the search committee, Connie Smith, Director of Student Financial Aid, at, or (207) 581-1371.

In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding nondiscrimination policies: Director of Equal Opportunity, 5748 Boudreau Hall, Room 101, Orono, ME 04469-5754, 207-581-1226, TTY 711 (Maine Relay System).

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert