Assistant, Records/Registration (Temporary)

Position Title:

Assistant, Records/Registration (Temporary)

Job Description:

POSITION TITLE:tASSISTANT, RECORDS/REGISTRATION CPREGS- ASST01
STATUS:tPart time
DEPARTMENT: Records and Registration
DIVISION:tStudent Development
CLASSIFICATION:tNon-exempt
UNION:tNon-union
REPORTS TO:tCollege Registrar and Assistant Registrar
PLACEMENT: tClerical Grade 6t
MINIMUM PAY RATE:t$15.99 per hour

POSITION SUMMARY
Provides a variety of duties for the registration and records area. Assists the department in identifying and resolving online and phone registration problems. Assists with transcripts verification and processing. Operates electronic or computerized scanning equipment to perform assigned functions related to ImageNow workflow document scanning processes and assisting with other registration processes when needed.

ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES

1. Assist the graduation office with uploading online requests, evaluating and processing graduation applications and finalizing and posting degrees/certificates to academic records.

2. Prepare and process documents to be scanned into the computer imaging system, according to detail procedures.

3. Assist students with facilitating online and phone registrations within the enrollment center and work with Registration and Records to trouble shoot and resolve problems.

4. Identify, investigate, and resolve issues and processing errors regarding registration and records areas.

5. Compose, display, and distribute various graduation notices regarding graduation status and graduation application deadlines, cap and gown measurement days and distribution.

6. Assist with verification and processing of incoming transfer transcripts.

7. Assist with entering transfer transcript and other various types of awarded credit onto student’s permanent academic record.

8. Process incoming transcripts through Intelligent Capture for transcript evaluation process by Credential Specialist.

9. Operate electronic or computerized scanning equipment to perform assigned functions related to ImageNow workflow document scanning processes and assisting with the registration process when needed.

10. Perform other related duties as assigned.

MINIMUM QUALIFICATIONS

1. High school diploma or equivalent.

2. One (1) year of related experience.

3. Word processing experience in a Windows-based environment with working knowledge of Microsoft Office Word and Excel.

4. Strong verbal and written skills, and ability and willingness to work cooperatively and confidentially with a diverse population.

5. Attentiveness to detail, efficient organizational skills, initiative, ability to work independently and produce high-quality work.

6. Ability to multi-task efficiently.

PREFERRED QUALIFICATIONS

1. Associate’s Degree Two years of experience in an educational environment.

2. English and Spanish verbal and written communication proficiency.

3. Demonstrated multicultural competence.

PHYSICAL DEMANDS
1. Normal office physical demands.

WORKING CONDITIONS

1. Duties are performed indoors in the usual office and/or outdoor environment.

Internal candidates must adhere to the terms of employment regarding length of time in current position as outlined in their union contract.

Full Time/Part Time:

Part time

Union (If Applicable):

Scheduled Hours:

28
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