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Accounting Clerk

Employer
Linn-Benton Community College
Location
Oregon, United States
Salary
Salary Not Specified
Date posted
May 12, 2023

Posting

Position Information

Posting Number:
0601233-C

Position Type:
Classified

Special Notes to Applicants:

LBCC values a work life balance. Here are some benefits of working full-time at LBCC :
  • 246-day work year (Fridays off in July and August and a week off at the end of December)
  • Twelve paid holidays per year
  • Accrual of eleven days of paid leave (vacation) per year
  • Accrual of eight hours of sick leave per month
  • Tuition waiver for you and your dependents
  • Medical, dental, vision insurance for employee and dependents
  • Public Employees Retirement eligibility after 6 months ( LBCC pays the six percent employee contribution)
As a condition of employment, all new employees are required to be compensated via direct deposit.

LBCC is an Equal Opportunity Educator and Employer.

Offers of employment are contingent on the applicant having Oregon residency at the time work commences.

LBCC offers a pay incentive to eligible employees who demonstrate proficiency in conversational Spanish when evaluated and formally certified by a college-approved professional or agency. Eligibility to apply for and receive bilingual pay incentives for Spanish and languages other than English are subject to the provisions of Administrative Rule 6025-06. For more information, please LBCC Bilingual Pay Incentive Administrative Policy or the Classified Association Agreement .

For LBCC’s COVID protocols, please click here .

Position Title:
Accounting Clerk

Employment Requirement
Not Applicable

Division/Department:
Business Office

Location
Albany Campus, Albany, OR

Job Summary:

Provides accounts payable data entry and processing. Processes a variety of documents to ensure accurate and on-time payment of college liabilities in compliance with internal policies and applicable laws, under direct supervision of Manager of Procurement and Payables. Issues direct payments to vendors, employees, and students.

Required Qualifications:

Education and Experience: Position requires experience equivalent to two years full-time in accounting, bookkeeping, accounts receivable, or accounts payable in a higher education setting; or an equivalent combination of education and experience that enables full performance of the job.

Knowledge and Skills: Requires technical knowledge of basic bookkeeping and accounting practices, cash handling, clerical and office procedures and record keeping methods. Requires knowledge and understanding of the operation of personal computer-based accounting/financial data entry systems. Requires general office/clerical skills including typing, keyboarding, and 10-key.
Requires knowledge of proper English usage, grammar, spelling, punctuation, and basic arithmetic skills. Requires good organizational and prioritizing skills.

Abilities: Must be able to independently perform all the duties of the position efficiently and
effectively. Requires demonstrated ability and dexterity to enter data on standardized formats using computer database, applying keyboarding, word processing, 10-key and calculator skills. Must be able to compute totals, averages, and ratios quickly and accurately. Must be able to learn complex billing procedures. Must be able to coordinate and perform office and secretarial work with accuracy. Must be able to communicate in person and over the phone using patience and discretion. Requires ability to work in a production environment. Ability to work in a team environment. Must be able to work respectfully with individuals of all cultures, backgrounds, perspectives, and abilities.

Preferred Qualifications:

Prefer knowledge of Banner.

Physical Requirements and Working Conditions:

Physical Skills and Abilities: Learned physical skill is required to perform keyboarding and 10-key
functions. Must be able to see words and numbers. Must be able to use a computer and other office equipment. Sitting for extended periods of time while working at a computer terminal. Must be able to communicate effectively in person, by email, and over the phone.

Working Conditions: Work is performed in a normal office environment with little or no exposure to
health or safety hazards. Extensive time is spent working on a computer. Occasional overtime may be required. Position is subject to pressures and periodic stress due to time constraints, and deadlines.

Essential Duties:

1. Processes accounts payable in the Banner system using purchase orders, invoices, personal service contracts, travel and payment vouchers. Processes students’ financial aid refunds twice a week. Ensures compliance and works with Manager of Procurement and Payables on continuous improvement efforts. Exercises judgement in verifying validity of both transactions and processes and reports related concerns, violations, or recommendations on policy/procedure changes to manager as they occur.

2. Performs regular check and direct deposit processes. Prints checks using Banner and Intellecheck. Prepares checks and enclosures for mailing. Creates direct deposit files and transmits positive pay and direct deposit files to bank. Contacts bank to verify receipt of direct deposit files.

3. Provides support and backup to administrator of college procurement card program to include maintenance and transaction review.

4. Serves as backup to AP/AR Specialist to assist in entering data into BANNER system including journal entries prepared by internal staff and other departments. Verifies accuracy and exercises judgement in proper use of accounting codes.

5. Provides backup support to AP/AR Specialist for daily deposit needs.

6. Assists AP/AR Specialist to monitor office inventory and office supplies, including check stock and micro toner for printing checks.

7. Distributes Business Office mail to recipients.

8. Maintains archived records for Accounting Services. Ensures that documents are properly scanned and filed.

9. Performs other related duties as assigned.

Applicant Instructions:

Please complete the online application and upload or attach the following required documents:
  1. Resume
  2. Academic Transcript (if needed to meet minimum qualifications)


Transcripts from institutions outside of the United States must be accompanied by an international credential agency evaluation. Click here for a list of agencies who perform these services.

Applications are reviewed for minimum qualifications. In order to be considered, your application must clearly show you meet the minimum qualifications for this position.

U.S. Veterans must attach proof of honorable discharge (Form DD-214, Copy 4) to their application to qualify for veteran’s consideration.

Proposed Start Date:
07/03/2023

Number of Days per Year
247 Days - Classified

FTE Load

1.0 FTE

Full-time or Part-time
Full-time, Fiscal Year (Contracted with Benefits)

Number of hours/week:
40

Work Schedule:
Monday through Friday, 8:00AM-4:30PM

Posting Date:
05/12/2023

Closing Date:
06/12/2023

Open Until Filled:
No

Salary Grade
15

Salary/Rate

Starting annual salary is $43,276 for a 246 day annual schedule, plus comprehensive benefits .

Salary will be prorated for remaining days in the year.
Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents
Required Documents
  1. Resume
Optional Documents
  1. Academic Transcript
  2. Other
  3. Academic Transcript 2
  4. Academic Transcript 3
  5. U. S. Veteran Proof of Honorable Discharge DD-214, Copy 4


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