Business Operations Specialist

Job Summary

The Business Operations Specialist provides high level support to the Office of Academic Support Programs and Services. This position monitors, processes, reviews, and approves transactional activities related to human resources, budget, and procurement processes.

Florida Gulf Coast University is committed to establishing and maintaining an inclusive working and learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of the campus life reflect a diverse, multi-cultural, and international worldview.

At FGCU, we collectively stand against any individual or group that practices any form of racism, discrimination, intolerance, hate expressions, or disrespect. We are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, religious beliefs, abilities, ages, gender identities, sexual orientations, socio-economic status, cultural traditions, family statuses, and military backgrounds. FGCU strives to hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our University stronger. The University community recognizes the importance of a diverse and inclusive institution and holds these ideals as paramount for the current and future success of the institution.

We seek colleagues who promote and embrace diversity, equity, and inclusion. We encourage individuals from diverse backgrounds to apply for this position as we believe that our University will grow and move forward through a commitment of equality for all.

Job Description

Typical duties include but are not limited to:

• Provides high level support of day-to-day business operations including finance, human resources, procurement, budgets, contracts, and accounts payable.
• Monitors assigned account balances and budget activity to ensure sufficient funds for program requirements. Initiates budget transfers, amendments, and accounting adjustments.Initiates and/or approves human resources transactions, including hires, job edits, compensation changes, Period Activity Pay, and employee separations.
• Initiates and/or approves procurement transactions including requisitions, receipts, p-cards, spend authorization requests, and expense reports.
• Researches and responds to questions and issues regarding finance, budget, human resources, or procurement transactions for assigned departments and/or college. Escalates complex issues to leaders within department.
• Assists with special projects as assigned such as year-end closeout, data validation, mass data corrections, etc.

Other Job Duties:

• Other job-related duties as assigned.

Additional Job Description

Required Qualifications:

• High school diploma or equivalent.
• Six years of relevant full-time experience in accounting, bookkeeping, payroll, finance, or budgeting.
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, and Outlook).

Preferred Qualifications:

• Bachelor’s degree from an accredited institution in Accounting, Business Management, Finance, or closely related field.
• Work experience in a higher education setting.
• Experience with Workday Finance and HCM modules.

Knowledge, Skills & Abilities:

• Knowledge of basic bookkeeping, budget, human resources, and/or procurement principles.
• Knowledge of or ability to learn Workday Finance and HCM modules.
• Skill in completing assignments accurately and with attention to detail.
• Ability to thrive in an organization that values the diversity of its student body and workforce and actively promotes equity and inclusion.
• Ability to work successfully as both a member of a team and independently with minimal supervision.
• Ability to take initiative to plan, organize, coordinate and perform work in various situations when numerous and diverse demands are involved.
• Ability to accurately prepare and maintain records, files, and reports.
• Ability to collect, analyze, organize and present complex financial data in a meaningful manner.

Pay Grade: 15

Applications received prior to May 19th, 2023 , will be given priority consideration.

FGCU is an EOE AA /F/Vet/Disability Employer.