The Fashion Institute of Technology (FIT), part of the State
University of New York and an internationally renowned college of
art, design, business and technology with a strong emphasis on
liberal arts, invites nominations and applications for an Office
The Fashion Institute of Technology, a part of the State
University of New York, has been a leader in career education in
art, design, business, and technology for nearly 70 years. With a
curriculum that provides a singular blend of hands-on, practical
experience, classroom study, and a firm grounding in the liberal
arts, FIT offers a wide range of outstanding programs that are
relevant to today's rapidly changing industries. Internationally
renowned, FIT draws on its New York City location to provide a
vibrant, creative community in which to learn. The college offers
more than 45 majors and grants AAS, BFA, BS, MA, MFA, and MPS
degrees, preparing students for professional success and leadership
in the global marketplace.
With close ties to industry, FIT draws faculty from the city's
art, business, and design elite, and from the rich academic
community of the region. The college continually seeks creative
faculty members who are passionate about their field and
demonstrate exceptional professional capability in the core
competencies of instruction design, learning enrichment, globalism,
and use of technology, as well as mastery of established and
emerging industry practices.
FIT's Academic Affairs Operations unit oversees all academic
programs and departments. This team supports instructional space
readiness and equipment, curriculum initiatives, faculty hiring and
promotions, research, learning experiences, faculty support,
relevant policy development, and other related programming.
The primary purpose of this position is to support the
day-to-day operations within the Office of Academic Affairs under
the direction of the Associate Vice President and Chief Operations
- Provides high level administrative support. This includes
planning activities, managing calendars and budgets, taking meeting
minutes, processing various expense reports and billing, records
and project management, coordinating meetings/events, procuring
supplies, tracking and following up on shared work orders/helpdesk
related complaints, etc.
- Coordinates the flow and approval of interdepartmental forms
sent to Academic Affairs Operations inbox to include: Actions
Forms, College Business Authorization forms, Expenditure Review
Forms, and others.
- Assists liaisons in Dean's offices.
- Collaborates with stakeholders to advance departmental
- Provide assistance and support to the Administrative
Coordinator of Student Contests and Industry-Sponsored Projects in
preparing college wide FIT Academic Affairs Annual Report (this
includes compiling reports from 47 academic departments, 4 schools
and 13 support units)
- Survey academic space (conducts detailed surveys/assessment of
classrooms) and prepares report
- Prepare Organizational Charts for the Office of AA as well as
supporting departments and schools.
- Build, maintain and update electronic Faculty Release Time
Forms; Winter/Summer Hours forms.
- Greet and direct visitors; promptly and properly responds to
- Maintain and update all webpages.
The preceding description is not designed to be a complete list
of all duties and responsibilities required of the position; other
duties may be assigned consistent with the classification of the
- Associate's degree required.
- A minimum of two (2) years of relevant work experience.
Knowledge, Skills and Abilities:
- Demonstrated proficiency in Microsoft Office Suite
and Google Apps including Drive, Docs, Sheets, Calendar,
Contacts and Sites.
- Ability to maintain a high degree of confidentiality and
- Strong interpersonal and communication skills, especially the
ability to communicate with different audiences ranging from
students to executives.
- Exemplary attention to detail, project management, and critical
- Bachelor's degree preferred.
- Prior experience in budget administration, campus operations,
purchase requisition and invoice processing, monthly credit card
reconciliation, grants operations, accounts receivable processing,
overtime sheet review and processing, and excel spreadsheet
preparation and analysis.
Read Comprehend- Constant; Perform Calculations- Frequent;
Communicate Orally- Constant; Reason & Analyze- Constant;
The position is on campus, primarily in an office
Sit- Constant; Stand- Occasional; Bend- Occasional; Walk-
Occasional; Climb- N/A; Pull- Occasional; Push- Occasional;
Lift<10- Occasional; Lift 10-20- Occasional; Lift over 50- N/A;
The UCE-FIT Collective Bargaining Agreement
(CBA) dictates the compensation, benefits, and
conditions of employment.
Starting Salary: $51,018 per year with step increments
per Salary Schedule 90, after one year of service and
(See Successor Agreement, page 7)
Days/Hours: M-F, 9am-5pm, in person; work schedule subject to
change based on needs of the department.
Review of applications will begin immediately until the position
Successful completion of a background check is required for
appointment to this position once an offer has been made.
In order to be considered for the position, you must submit the
following documents online:
- Cover letter
- Unofficial transcript
- A list of three references with telephone numbers and email
Returning Applicants - Login to your FITNYC Careers
Account to check your completed application.
Please note that due to the high volume of applications we
receive, we are unable to contact each applicant
individually regarding his or her application status.
For more information about FIT, please visit FIT's website at:
Pursuant to Executive Order 161, no State entity, as defined by
the Executive Order, is permitted to ask, or mandate, in any form,
that an applicant for employment provide his or her current
compensation, or any prior compensation history, until such time as
the applicant is extended a conditional offer of employment with
compensation. If such information has been requested from you
before such time, please contact the Governor's Office of Employee
Relations at (518) 474-6988 or via email at email@example.com.
EEO/ Affirmative Action Statement
FIT is firmly committed to creating an environment that will
attract and retain people of diverse racial and cultural
backgrounds. By providing a learning and working environment that
encourages, utilizes, respects, and appreciates the full expression
of every individual's ability, the FIT community fosters its
mission and grows because of its rich, pluralistic experience. FIT
is committed to prohibiting discrimination, whether based on race,
color, national origin, sex, gender, gender identity, religion,
ethnic background, age, disability, marital status, sexual
orientation, military service status, genetic information,
pregnancy, familial status, citizenship status (except as required
to comply with law), or any other criterion prohibited by
applicable federal, state, or local laws. FIT is committed to
providing equal opportunity in employment, including the
opportunity for upward mobility for all qualified
individuals. Applications from minorities, women,
veterans, and persons with disabilities are encouraged.
Inquiries regarding FIT's non-discrimination policies may be
directed to the Affirmative Action Officer/Title IX Coordinator,
The Fashion Institute of Technology is an Equal
Opportunity/Affirmative Action Employer and is strongly and
actively committed to diversity within the community.