Office Coordinator, Housing Services and Residential Education

Office Coordinator, Housing Services and Residential Education

Job No: 497376
Position Type: full-time
Location: Lewisburg, PA
Categories: Other, Student Affairs, Clerical / Support

The Office Coordinator within Housing Services and Residential Education provides student-centered services and support to the offices of Housing Services and Residential Education within the Division of Student Affairs. Supporting nine professional staff members and supervising a team of student workers, this position answers phone calls, handles student and family member walk-ins and manages a lively, fast-paced, high student traffic environment. This position reports to the Director of Housing Services and the Director of Residential Education.

Job Duties:
Manage the daily front office operations of Housing Services and Residential Education including, but not limited to:
Answer student and parent phone calls in a professional and timely manner.
Respond to inquiries including answering emails and managing walk-ins.
Complete and manage multiple projects simultaneously with similar deadlines.
Operate from a student-centered model that is friendly, welcoming and helpful.
Coordinate and communicate first-year student housing assignments.
Oversee the coordination and management of key distribution, the key database, key cabinets, lock changes and record keeping for lost keys including providing charges to student accounts for lost keys.
Communicate with the Facilities staff concerning maintenance issues in campus housing, following up with work orders and relaying information to central staff as necessary.
Communicate with students regarding facilities work occurring in student rooms and common areas.
Hire, train, supervise and evaluate the student office assistants.
Assist the Associate Director with summer housing including the supervision of summer student assistants, key collection, housing assignments and billing.
Review, filter and disseminate Housing Services and Residential Education mailings, media and promotions, including social media.
Assist in the coordination of the ongoing development of the current information systems and implementation of new system(s).
Utilize department specific systems, University wide systems, and other technology resources including website maintenance.
Coordinate the logistics of Residential Adviser (RA) training and selection including, but not limited to, room reservations and menu development and submission.
Manage the RA Honorariums with the Finance office. Ensure all RAs have completed necessary background checks, including but not limited to follow-up with individuals, tracking and maintaining records.
Coordinate the logistics of RA background checks, including but not limited to scheduling a shuttle to the fingerprinting location.
Schedule meetings and appointments, coordinating schedules and event spaces using University calendaring system and the Events Management System.
Provide primary support to professional staff for expense report creation, submission and monitoring.
Manage the suite's office supplies including tracking usage and ordering replacement products.
Oversee the schedule and upkeep of the office conference room.
Demonstrate a high level of confidentiality, professionalism and integrity.
Perform other duties as assigned.

Minimum Qualifications:
-High School diploma
-Two years of administrative/office management experience
-Proficiency with Microsoft Office and Google drive, with the ability to learn new programs including Enterprise Resource Systems (ERP), reporting systems, and website maintenance
-Demonstrated ability to take initiative and use good judgment
-Demonstrated ability to work both independently and as a member of a team
-Strong written and verbal communication, interpersonal, organizational, time-management skills
-Demonstrated ability to maintain discretion and confidentiality
-Commitment to diversity and inclusiveness

Preferred Qualifications:
-Previous work experience in a higher education setting

Work Type:
This is a full-time staff non-exempt benefit eligible position.

This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.

Salary Range:
This is a staff non-exempt position with a hiring range of $15.99-19.99. The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.

Benefits:

Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):
- flexible scheduling options determined by role;
- medical, prescription drug, vision, dental, life, and long-term disability insurance options
- an outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
- generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
- full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
- a comprehensive employee wellness program including program incentives
- a myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card

To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)

Diversity, Equity & Inclusion:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.



To apply, visit https://careers.bucknell.edu/en-us/job/497376/office-coordinator-housing-services-and-residential-education







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