The Transfer Coordinator is the primary point of contact in the
Registrar's Office for information related to the transfer of
credit and ensures the accurate evaluation and posting of transfer
credit from all sources. The Coordinator will ensure that correct
information regarding course equivalences is provided on the SU
website, articulation agreements, ARTSYS/Quottly, and the Transfer
Equivalency System (TES). The Coordinator will implement
participation with TES and maintain the efficient operation of the
database system. The Coordinator applies best practices to develop
processes and procedures for evaluating transfer credit and
updating transfer equivalences and keeps current with AACRAO best
practices to recommend and implement new transfer policies and
initiatives. The Coordinator works in collaboration with the
Director of Transfer Admissions and the Vice Provost for Outreach,
and serves as a member of the Registrar's Office team to support
events and initiatives as assigned.
Bachelor’s degree plus two years of progressively responsible
experience in a Registrar’s Office, or equivalent combination of
education and experience. Knowledge of transfer student processes
as well as experience working with student information systems
(e.g. Ellucian Colleague) and systems such as TES or Transferology
- Highly organized with focus on detail, accuracy, reasoning,
problem-solving skills, and efficient workflow.
- Ability to maintain and process confidential and sensitive
- Exceptional technical skills and demonstrated proficiency using
Ellucian Colleague (or other data information systems), Excel,
Word, and PowerPoint.
- Ability to work independently and as a member of a team.
- Knowledge and understanding of academic rules and
- Ability to research and troubleshoot challenges regarding
- Knowledge of student record confidentiality issues and
expertise in interpretation and enforcement of University, state,
and federal regulations (e.g. FERPA).
- Excellent interpersonal and cultural competency skills,
commitment to modeling inclusive behavior and promoting a culture
of belonging, and demonstrated ability to communicate and work
collaboratively and effectively with a wide range of constituencies
in a diverse community.
- Experience managing projects, including software system
implementations, integrations, and migrations.
- Ability to communicate effectively, in writing and verbally,
with undergraduate students, working adults, faculty and staff,
administrators, parents, as well as external and internal reporting
- Excellent planning and team-building skills.
- Ability to manage multiple responsibilities, set priorities,
meet deadlines, and maintain accuracy and attention to detail.
- Sound professional judgment, flexibility, willingness to learn
and implement new technologies, and the highest standards of
professional ethics and integrity.
Light work: Exerting up to 20 pounds of force occasionally and/or a
negligible amount of force constantly to move objects. Sitting
standing, walking; talking; hearing; keyboarding and repetitive
motions. Close visual acuity. Subject to inside environmental
- Serve as the University’s expert and primary point of contact
in the Registrar’s Office for information related to the transfer
- Ensure the accurate evaluation and timely posting of transfer
credit from all sources, including accredited institutions;
examinations; portfolio review, study abroad, etc., for new,
continuing, and transfer students.
- Implement the Transfer Equivalency System (TES), including the
public facing website and serve as the university’s administrator
and trainer in use of the TES.
- Maintain the University’s system of record for course
equivalences, including updating course equivalencies as required
via the curriculum approval process and other relevant
- Finalize the ARTSYS/Quottly integration and ensure accuracy of
- Monitor and facilitate the review and completion of student
requests for transfer course review submitted through Quottly and
- Collaborate with Admissions, the Center for Student Success,
and other relevant stakeholders to maintain accuracy of data and
reports for students identified as needing credit evaluation.
- Lead the effort to create and implement procedures for academic
departments and programs to approve equivalency changes.
- Maintain consistency and compliance for transfer credit and
credit for prior learning.
- Assist with determining the transferability and applicability
of credit from other institutions.
- Serve as the University representative with community colleges
and other institutions regarding the transferability and
applicability of credit from other institutions to SU.
- Review transfer student academic records for community college
reverse transfer agreement eligibility.
- Collaborate on transfer and articulation agreements between
other institutions and SU, and regularly review agreements to
- Regularly review policies and procedures related to transfer
credit evaluation and recommend changes as warranted.
- Maintain, update, and process regular reports including, but
not limited to, repeated coursework, dual enrollments, and
- Assist the Academic Evaluator with transfer credit data entry
and evaluation, as needed, especially during peak periods.
- Pursue professional development opportunities including, but
not limited to keeping current with AACRAO transfer credit best
- Remain informed on current legislation and MHEC regulations
regarding transfer credit and how it impacts SU policy and
- Ensure excellent customer service and manage correspondence of
transfer credit communications for students, faculty, advisors,
staff, and others.
- Represent the University on transfer-related committees
(internal and external) as requested.
- Serve as a member of the Registrar’s Office team to support
events and initiatives as assigned. (e.g. information sessions, new
student orientations, and open houses)
Open Until Filled:
To be considered for this position please visit our web site and
apply on line at the following link: stevenson.peopleadmin.com
EOE/AA Employer of