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Executive Officer

Job Details

Job Summary

The Weatherhead Center for International Affairs facilitates the production of pathbreaking social science research on international, comparative, transnational, and global issues. Our community of scholars consists of over 400 affiliates from multiple social science disciplines and includes both Harvard faculty and students drawing from nine of Harvard's schools as well as visitors to Harvard from all over the world. We house several dynamic research programs, initiatives, and clusters; host conferences, seminars, and workshops; and provide competitive fellowships to global scholars and research funding to Harvard faculty and students.

Auto req ID

62417BR

Job Code

359057 Admin Dept/Program Admin

Department Office Location

USA - MA - Cambridge

Business Title

Executive Officer

Sub-Unit

Social Sciences

Salary Grade

057

Time Status

Full-time

Union

00 - Non Union, Exempt or Temporary

Basic Qualifications

Master's degree required in international affairs, the social sciences, or area studies. Five to seven years of administrative experience in academia, business, or government required.

Additional Qualifications and Skills

PhD strongly preferred. Must be able to work independently and flexibly. Must possess imagination, enthusiasm, strong interpersonal, communications, and organizational skills and the ability to represent the Harvard Academy publicly. Must be able to work with a variety of constituents both internal and external to the Harvard Academy community. Strong writing and editing skills required. Accuracy and attention to detail essential. Familiarity with Harvard and/or peer institutions helpful.

Additional Information

We are unable to provide visa sponsorship for this position.

All formal written offers will be made by FAS Human Resources.

Department

Weatherhead Center for International Affairs

Pre-Employment Screening

Education, Identity

Job Function

General Administration

Position Description

Under the general direction of the Harvard Academy Chair, the Executive Officer is responsible for the overall administration of the Harvard Academy for International and Area Studies. Organizes and directs the Harvard Academy Scholar selection process including managing and updating the online application system, prescreening 400+ Scholar applications, organizing selection meetings and interviews, and negotiating the terms of and processing of Scholar appointments and visas. Works on site and serves as anchoring physical presence in the Academy’s suite of offices and at Academy-organized events. During the academic year, monitors the work of the Scholars, evaluates and processes all requests for research and travel funds, organizes Harvard Academy seminars and conferences, including Scholars’ author’s conferences and academic conferences for Senior Scholars, current Scholars, and former Scholars. In partnership with the Academy’s Program Coordinator, staffs and executes a number of program breakfasts, dinners, and other events per year to foster community and advance scholarship. Throughout the year, plans the Academy budget with the Chair and Weatherhead Center staff, manages the Harvard Academy’s finances, including hiring, managing, and paying research assistants, and works with the Chair in conceiving, organizing, and directing Harvard Academy fundraising programs as an active participant in grant proposals. Prepares Harvard Academy annual report and contributes to Weatherhead Center publications. Administers the physical premises and the functioning of the office including negotiating for space, ordering furniture and computers, and serving as editor of the Harvard Academy website and point person for Scholar IT needs. Builds and maintains internal, web-based directory of current and former affiliates and promotes their scholarly work, awards, and accolades on social media. Collaborates closely with the Executive Director of the Weatherhead Center as a senior colleague in scholarly assessment and decision-making. Other duties as required.

School/Unit

Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Working Conditions

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

Benefits

We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:
  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format

On-Site

Company

 Harvard FAS

The Faculty of Arts and Sciences is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s PhD. programs (the Graduate School of Arts and Sciences, founded in 1872). The 40 academic departments and more than 30 centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

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