The Graduate School of Biomedical Science (GSBS) is seeking a Lead
Coordinator, Program Management to manage all aspects of the
graduate program by providing administrative leadership in
planning, organizing, and implementing programs. The Lead
Coordinator will provide administrative leadership and academic
support in the attainment of accreditation and recognition of
academic excellence. Candidates should have a strong work ethic,
with the ability to work collaboratively and productively with
institutional and external programs, partners and stakeholders.
They should demonstrate the ability to use independent judgement to
solve problems with diplomacy and discretion, including management
of issues with a sensitive and/or confidential nature and possess
the ability to maintain and foster professionalism and respect in
all interactions with Baylor community members (including executive
leadership, faculty, students, staff, and other trainees) and
external individuals and teams.
This position is eligible to work a hybrid schedule with 3 days
onsite and 2 days remote if desired.
• Manages day-to-day operations and curricular activities for
graduate program, including monitoring degree plan compliance and
student progress to degree, drafts academic remediation plans,
develops and ensures compliance with individual academic plans and
transitions for individual students. Advises faculty on academic
requirements and provides coaching and guidance on professionalism,
communication and mentor-mentee relationships.
• Advises graduate students and faculty and ensures compliance with
the policies of the GSBS and the Graduate Program. May represent
graduate programs on GSBS and College committees.
• Collects and analyzes outcome data and prepares reports.
Participates in and provides recommendations for maintenance of
• Advises potential applicants on Baylor College of Medicine
academic programs and application procedures. Organizes committee
review of applications, provide input into applicant selection,
develops program and manages recruitment events directing the
efforts of faculty and students. May represent GSBS and graduate
programs at recruitment events locally, regionally and
• Provides individual counselling to graduate students regarding
academic, professional and personal matters. Identifies students in
distress and works with student and GSBS team to develop and
implement personalized plans. Develops and manages all onboarding
events for incoming students ensuring students successfully make
the academic and social transition to graduate school and
integration in the Baylor College of Medicine research
• Manages the administrative functions for all annual events and
processes, including annual program retreat, advises faculty on
administrative matters, prepares and manages program budget,
independently researches academic and administrative issues, and
presents options to program directors.
• Manages salary reimbursement agreements for remote students which
includes serving as point of contact for external stakeholders,
develop budget, developing BRAIN proposals, tracking receivables,
and annual renewals.
• May manage training grant preparation, budget preparation,
outcome data and write portions of the grant. Conducts training
grant pre-award and post-award management of students and prepares
NIH grant progress reports.
- Bachelor's degree; four years of relevant work experience
accepted in lieu of degree.
- Two years of relevant experience.
- Bachelor’s degree in Education or Business Administration.
- Four years of relevant work experience in an academic
- Exceptional interpersonal skills, with commitment to excellence
in individual and team performance.
- Outstanding oral and written communication skills.
- Superior organizational skills and efficiency, with strong
attention to detail.
- Administrative expertise in higher education setting.
- Ability to meet critical deadlines and handle multiple projects
Baylor College of Medicine requires employees to be fully
vaccinated -subject to approved exemptions-against
vaccine-preventable diseases including, but not limited to,
COVID-19 and influenza.
Baylor College of Medicine is an Equal Opportunity/Affirmative
Action/Equal Access Employer.