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Rare Material Cataloging Librarian

University of Kansas
Kansas, United States
Salary Not Specified
Posted Date
May 2, 2023
Job Title

Rare Material Cataloging Librarian



Primary Campus

University of Kansas Lawrence Campus

Job Description

*This position requires working on-site. However, limited remote work may be possible.

Work Schedule: Monday - Friday, 8 am to 5 pm
Professional Responsibilities 70%
  • Follows national and local standards in providing original, complex copy and regular copy cataloging for materials published in a variety of formats and in multiple languages in Spencer Research Library’s collections. Resolves cataloging conflicts, e.g. duplicate records, incorrect holdings, records that do not match items-in-hand, etc.
  • Verifies and/or establishes personal names, corporate names, conference names, geographic names, uniform title headings, and subject headings are in the correct form on the bibliographic record being processed, creates and/or updates authority records in the Libraries’ local system or NACO.
  • Maintains awareness of best practices and emerging standards/technologies related to special collections cataloging.
  • Works collaboratively as part of a team to support cataloging activities, goals, and initiatives.
  • Demonstrates a commitment to advancing diversity efforts and contributes to an inclusive environment.
Research 20% Service 10%
  • Engages in service to the Libraries, the University and to professional organizations by participating in committee work, projects, and other contributory achievements.
(Service and research percentages may not ordinarily be less than 5% each, and will generally total between 10% and 20%)

Req ID(Ex: 10567BR)



The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, genetic information and retaliation in the University's programs and activities. Access to information regarding equal opportunity and diversity worksite posters is available at or you may contact 785-864-4946 or for alternate access options. Any inquiries regarding the non-discrimination policies should be directed to: Executive Director of the Office of Institutional Opportunity and Access,, 1246 W. Campus Road, Room 153A, Lawrence, KS, 66045, (785)864-6414, 711 TTY

Contact Information to Applicants

Tonia Morgan

Position Number


Required Qualifications

  1. Master’s Degree in Library and Information Science from an ALA accredited program by date of appointment.
  2. Minimum of two years’ successful experience in original monograph cataloging.
  3. Demonstrated experience with common cataloging standards, e.g., Resource Description and Access (RDA), Descriptive Cataloging of Rare Materials (DCRM), Library of Congress Subject Headings (LCSH), MARC21 formats, etc.

Employee Class


Advertised Salary Range

Minimum salary $58,000, final determination commensurate with experience



Preferred Qualifications

  1. Knowledge of bibliographic description for rare materials in an academic or research library setting.
  2. Demonstrated proficiency and capability with information technology systems in the context of an academic library, e.g. OCLC, Voyager, RDA Toolkit, Catalogers’ Desktop, etc.
  3. Ability to use common cataloging tools to catalog a variety of bibliographical formats, including but not limited to: monographs, realia, sound recordings, visual materials, etc.
  4. Demonstrated analytical and problem-solving skills.
  5. Strong attention to detail.
  6. Reading knowledge of at least one western European language other than English.
  7. Excellent oral and written communication skills, as evidenced by application materials and interview proces
  8. Demonstrated ability to work independently, collaboratively, and in teams.

Position Overview

*This position requires working on-site. However, limited remote work may be possible.

Work Schedule: Monday - Friday, 8 am to 5 pm

The University of Kansas Libraries seeks a flexible, innovative, and experienced, cataloger for the position of Rare Materials Cataloging Librarian. Reporting to the Head of Cataloging & Archival Processing, the Rare Materials Cataloging Librarian will be a member of the Spencer Cataloging Unit and be responsible for cataloging contemporary and rare books, early printed books, artists’ books, maps, audiovisual materials, etc. for the collections in KU Libraries’ Kenneth Spencer Research Library. The Rare Materials Cataloging Librarian will also contribute to department level formulation of cataloging policies and procedures by active participation in meetings, cataloging activities, and the sharing of expertise and innovative ideas.

The Cataloging & Archival Processing Department of the University of Kansas Libraries is responsible for the cataloging and processing of all resources for the Libraries, including print and electronic monographs, print and electronic serials, maps, multimedia, government documents and archival/manuscript materials. In addition, the Department is heavily involved in the inventory of books and the updating of records associated with materials being moved to the Library Annex. The Department consists of 28 FTE staff members in a variety of classifications along with a large number of student assistants and has offices in both Watson Library and Kenneth Spencer Research Library.

The University of Kansas Libraries support a safe and inclusive environment for all members of our diverse communities at KU. We are committed to building a diverse and pluralistic workforce and strongly encourage applications from diverse candidates. This position will demonstrate a commitment to advancing diversity efforts in the Libraries and contributes to an inclusive environment.

This is a full-time, 12-month, tenure-track faculty position. Rank considerations are based on professional performance, research, and service experience sufficient to qualify for appointment at the rank of Assistant Librarian or Associate Librarian.

See the Libraries Criteria for Academic Ranks document:

Additional information about the Libraries promotion and tenure procedures can be found at the following website:

The University of Kansas offers great benefits to employees with up to 176 hours of paid vacation per year, 96 hours of sick leave earned per year, 9 paid holidays plus one discretionary day, a great retirement program, medical and dental insurance, life and disability insurance, other benefit plan options and state of Kansas discounts offered by various vendors. The University of Kansas also offers employees educational opportunities and is a great place to work!

About Lawrence, KS

The University of Kansas is located in Lawrence, a community of about 95,000. Only 35 miles west of Kansas City and 20 miles east of Topeka, you will never be far from barbecue, jazz, museum culture, and more. Lawrence has a lively downtown and a thriving arts and music scene, and its local government has enacted ordinances supporting equality for all members of its population. Lawrence locals covet the numerous sports and recreational opportunities, local shops, and a wide range of locally-owned restaurants.



Application Review Begins


Anticipated Start Date


Additional Candidate Instruction

A complete online application includes:

  1. Cover letter addressing how you meet the required qualifications.
  2. Resume/CV.
  3. Contact information for three professional references (including at least one previous or current supervisor).
In addition to the materials above, learning about each applicant's contribution and engagement in areas of diversity is an important part of KU's mission. As a result, applicants will be presented the following question at the time of application. The response must be within 4,000 characters or less:
  • Describe your experiences working with people from diverse backgrounds, and explain how those experiences reflect your commitments to diversity, equity, and inclusion.
Application review begins Thursday, June 1, 2023. To ensure consideration, apply no later than Wednesday, May 31, 2023.


Cataloging & Archival Processing, Acquisitions & Resource Sharing and Access Services

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