Scholarship Manager

Official Title: Scholarship Manager
Business Title: Scholarship Manager
Employment Class: Non-Instructional Academic Staff
FTE: 1.0
Compensation: $49,700 - $71,000
FLSA Status: Exempt
Terms of Employment: Fixed Term - Renewable, Annual
Position Summary: UW Oshkosh provides a competitive benefits package for all benefit-eligible positions. Click here for more details.
Responsibilities

• Oversees scholarship activities to ensure appropriate use of resources to align with and accomplish recruitment and retention goals and meet donor intent, as well as ensure compliance with policies and regulations
• May assist with budgetary oversight for the school/college
• Provides support in the administration of the school/college component of the electronic scholarship system including the application, awarding process, and donor communication
• Assists with the training and support for units and students in use of the scholarship system
• Works with internal stakeholders to identify issues and work towards solutions to problems as they arise in all levels of scholarship activities including student application processes, application review, scholarship awarding, account reconciliation, and donor communication and outreach
• Builds strong relationships with campus partners, academic departments, Human Resources, Business Services, and external stakeholders to ensure effective practices in scholarship activities
• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees

Detailed Responsibilities:

Manage scholarship administration and donor stewardship for new and existing scholarship funds (50%):

• Provide information to donors contemplating the establishment of new funds
• Work with donors and departments to create and/or finalize criteria for scholarships
• Draft scholarship fund agreements, ensuring scholarship criteria are in compliance with all University, Foundation, state, and federal policies and regulations, and ensure they are signed by all parties
• Calculate available scholarship funding prior to launch of the annual scholarship cycle and disseminate available award information to departments, providing updates as additional funding becomes available
• Secure contributions from scholarship donors for annual, non-endowed awards and to supplement earnings on endowed funds
• Build strong relationships with campus partners to effectively administer scholarship funds according to donor fund agreements and in compliance with University, Foundation, state, and federal regulations
• Oversee and/or participate in the selection process for several scholarships
• Provide stewardship to scholarship donors, including but not limited to communicating award status, facilitating recipient thank-you letters, and answering any questions the donor has on their recipients or funds
• Reconcile scholarships awarded against actual disbursements and account charges. Initiate the University billing process on behalf of the Foundation.
• Promote scholarship opportunities to students and staff
• Develop and administer scholarship policies and procedures
• Develop scholarship reports for donors, publications, and other purposes as needed
• Identify potential scholarship-related story ideas to feature on the Foundation and Advancement websites
• Work with University Marketing and Communications on project requests for marketing materials promoting donors, award recipients, and scholarships

Administer Blackbaud Award Management scholarship system (35%):

• Create new award opportunities and maintain existing scholarship opportunities to ensure applications and review committees stay accurate and up to date
• Monitor scholarship applications and selection to ensure scholarships are awarded consistently and according to terms documented in donor fund agreements
• Process scholarship award offers in Blackbaud Award Management and oversee awarding levels to help ensure students aren’t over awarded aid. Provide detailed award information to the Financial Aid Office for disbursement.
• Provide scholarship software training to departmental contacts and other internal stakeholders
• Monitor scholarships@uwosh.edu email account. Assist students and staff with scholarship questions and concerns.
• Assist students, staff, and other users with login and other technical issues, contacting Blackbaud to resolve issues as necessary
• Perform annual cycle management to prepare the scholarship system for the upcoming scholarship cycle

Administer Blackbaud Stewardship Management system (10%):

• Research and prepare scholarship donor bios for posting in the scholarship system
• Manage the post-acceptance process to ensure recipient information is accurate and available to disseminate to donors
• Import fund information and generate fund reports for donors
• Review and publish all fund reports and recipient information to donors and notify via email, or download and mail reports according to donors’ communication preferences
• Maintain donor contact information within the stewardship system and ensure accuracy with Raiser’s Edge
• Assist donors with login and other technical issues, contacting Blackbaud to resolve issues as necessary

Qualifications
Required:

• Bachelors Degree
• Proficiency with Microsoft Office Suite
• Strong documented skills in the areas: customer service, written and oral communication, teamwork, attention to detail
• Manage multiple tasks and effectively organize work to meet deadlines
• Demonstrated commitment to diversity, equity, and inclusion

Preferred:

• Donor relations experience
• Higher education or non-profit experience
• Experience in a position that required confidentiality, discretion and strong ethical character

To Apply:

Applicants must submit the following documents using the online application:

Resume, Cover Letter, Contact Information of 3 Professional References

For questions regarding your application and additional options to apply, contact Human Resources at recruitment@uwosh.edu or 920-424-1166.

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by Monday, May 15 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

DEI Statement
Diversity drives innovation, creativity, and progress. At the University of Wisconsin Oshkosh, the culture, identities, life experiences, unique abilities, and talents of every individual contribute to the foundation of our success. Creating and maintaining an inclusive and equitable environment is of paramount importance to us. This pursuit prepares all of us to be global citizens who will contribute to the betterment of the world. We are committed to a university culture that provides everyone with the opportunity to thrive.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact afaction@uwosh.edu or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/ , or call UWO Police Department, at (920) 424-1212 for a paper copy.