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Administrative Assistant for Institutional Advancement

Earlham College
Indiana, United States
Salary Not Specified
Posted Date
May 1, 2023

Earlham College is a Top 100 National Liberal Arts College located in Richmond, IN, a small city that's just a short drive away from several major metropolitan areas including Dayton, Cincinnati, Indianapolis and Chicago.

Richmond and Earlham have a symbiotic relationship. Through research, studies, internships and volunteering, Earlhamites offer Richmond expertise and service as Richmond offers our students the chance to gain valuable, real-world experience. Our community assumes no religious affiliation but follows Quaker principles and practices, which include respect for persons, integrity, a commitment to peace and justice, simplicity, and consensus-based community decision-making. Earlham is committed to and proud of being a diverse and inclusive place most clearly visible in our student body: 20% of our student body are international, coming from 60+ nations in 2022, and 24% are domestic students of color. Faculty and staff also bring tremendous diversity to the College; many have lived and worked outside the United States, and they make a point of drawing on those experiences in their interactions with students. Additionally, Earlham makes it a priority to serve as a safe and welcoming place for LGBTQ+ communities and has a four-star rating on the Campus Pride Index. Our community is characterized by respect for every person and a commitment to social justice. Equity and inclusion are central to Earlham's institutional priorities and our leadership is committed to widening the path to an Earlham education.

Earlham College is seeking an Administrative Assistant for Institutional Advancement to join our team!

The Administrative Assistant for Institutional Advancement provides specific support for the Earlham Campaign, the Directors of Annual Giving and Alumni Engagement and serves as the frontline receptionist for the office.

Essential Functions:
  • Serve as front-line ambassador for the Institutional Advancement Office, including but not limited to welcoming office visitors and serving as the primary person answering the main office phone, and monitoring office email account.

  • Support the needs of the Campaign, Annual Fund, and Alumni Engagement as they relate to the preparing and processing of mailings, event and meeting planning and reservation management.

  • Provide staff support for Campaign events, Alumni Council meetings, regional events, Homecoming and Reunion Weekend, Earlham Day, and other campus events.

  • Provide support for donor stewardship by assisting with the processing and mailing of endowed fund reports and student scholarship bios.

  • Serve as a point person for the alumni software EC Connect, approving users, sending reminders, and other duties as needed.

  • Daily management of the office mail, including distribution, stamping and recording of all checks prior to the receipting process

  • Manage multiple calendars and meeting scheduling for multiple administrative faculty in the IA office.

  • Manage the IA Office supply inventory and place orders as needed.

  • Perform duties such as word processing, filing, answering the telephone, processing mail, and scheduling appointments, etc.

  • Additional duties as assigned

  • A high school diploma or GED certification is required.
  • Computer training in Microsoft Office applications, Excel and ability to learn other computer software programs; facility with basic HTML for web pages, and email. Familiarity with Banner is preferred.
  • Must be able to work with minimal supervision, ability to multitask handling several responsibilities at one time with potentially conflicting deadlines.
  • Must be able to work with people from around the world, including those with limited skills in English.
  • Excellent oral and written communication skills.
  • Excellent phone etiquette skills to maintain a humane and friendly atmosphere. Demonstrated sensitivity to confidential matters.
  • Be a positive example and resource to all Earlham Students
The review of applications will begin immediately and continue until the position is filled.

To Apply
  • Please submit the following application materials through our Earlham Careers Portal
  • Cover letter - Please address your thinking and experience with matters of Diversity, Equity and Inclusion, as it relates and specifically pertains to this position.
  • Resume
  • List of Three References with Contact Information
Earlham College is an equal opportunity employer committed to building a diverse community, one that reflects the makeup of society at large and that particularly welcomes and supports individuals from groups that have been historically marginalized because of factors such as race, ethnicity, sex, gender identity, gender expression, sexual orientation, socioeconomic class, and physical ability. The College strongly encourages applications from women and people of color. As an institution with a

Quaker identity, the College also solicits applications from members of the Religious Society of Friends (Quakers).

Earlham's Work Authorization Policy

Earlham utilizes E-Verify to confirm employment eligibility for all newly hired employees within the United States.

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