Earlham College is a Top 100 National Liberal Arts College located
in Richmond, IN, a small city that's just a short drive away from
several major metropolitan areas including Dayton, Cincinnati,
Indianapolis and Chicago.
Richmond and Earlham have a symbiotic relationship. Through
research, studies, internships and volunteering, Earlhamites offer
Richmond expertise and service as Richmond offers our students the
chance to gain valuable, real-world experience. Our community
assumes no religious affiliation but follows Quaker principles and
practices, which include respect for persons, integrity, a
commitment to peace and justice, simplicity, and consensus-based
community decision-making. Earlham is committed to and proud of
being a diverse and inclusive place most clearly visible in our
student body: 20% of our student body are international, coming
from 60+ nations in 2022, and 24% are domestic students of color.
Faculty and staff also bring tremendous diversity to the College;
many have lived and worked outside the United States, and they make
a point of drawing on those experiences in their interactions with
students. Additionally, Earlham makes it a priority to serve as a
safe and welcoming place for LGBTQ+ communities and has a four-star
rating on the Campus Pride Index. Our community is characterized by
respect for every person and a commitment to social justice. Equity
and inclusion are central to Earlham's institutional priorities and
our leadership is committed to widening the path to an Earlham
Earlham College is seeking a Senior Administrative Assistant to
Provost/VP for Academic Affairs to join our team!
Summary: The Senior Administrative Assistant to the Provost/Vice
President for Academic Affairs provides primary support for the
Office of Academic Affairs, in addition to the Provost/VPAA, the
Associate Academic Dean for Faculty (AADF) and Associate Academic
Dean for Students (AADS)
- Provide administrative support: answer and direct questions to
and from faculty, staff, students, campus guests, and others as
necessary via phone, email, virtual medium, and in person. Also
create, reformat, proofread, photocopy, and scan documents
- Manage the Office of Academic Affairs including filing work
requests, updating student resources, getting and sending mailing
and packages, ordering supplies and specialty equipment
- Maintain the schedules for the Provost/VPAA, AADF, and AADS
including teaching faculty, student meetings, and the department
calendar of events.
- Organize travel, lodging, meals, registrations, meetings, etc.
for the Provost/VPAA, AADF, AADS
- Create and manage all Academic Affairs associated
- Assist with collecting and preparing materials for the Academic
Affairs Committee portion of the Board book (Fall and Spring).
- With leadership from the AADF, manage the Academic Professional
Development Funds process .
- Manage approval process including soliciting and receiving
materials, scheduling meetings, and maintaining all relevant files
for the Academic Professional Development Committee.
- With leadership from the AADF, manage the National Conference
Travel Fund, Faculty Start-up Funds, teaching faculty funds and
- Support the faculty evaluation process including soliciting and
- scheduling meetings, and maintaining all relevant files.
- Organize and track all academic year operational and
discretionary budgets for the Office of the Academic Affairs.
- Assist in coordinating interviews with teaching faculty
- Maintain financial records and files and assist with processing
financial transactions across the Academic Affairs budgets.
- Organize departmental gatherings including assisting with All
Employee Retreat, New Faculty Orientation teaching faculty
retirement gatherings, and other gatherings as requested.
- Coordinate and maintain correct teaching faculty, division,
department, and program data on the Earlham College website.
- Coordinate scheduling of department review meetings, relevant
conference attendance to support accreditation processes.
- Maintain a professional and friendly atmosphere.
- Perform other duties as assigned to support Earlham
- High school diploma or GED is required. Associate degree and
two years of experience working in a post-secondary academic
environment or Bachelor’s degree is highly preferred.
- Computer training in Microsoft Office applications (Word and
Excel), and ability to learn other computer software programs;
facility with basic HTML for web pages, email and calendar.
- Able to work with minimal supervision, ability to multitask and
handle multiple competing priorities.
- Able to work with people from around the world.
- Ability to track and manage budgets.
- Ability to work with multiple academic and administrative
departments, programs and committees across campus.
- Excellent oral and written communication skills.
- Excellent phone etiquette skills to maintain a friendly
- Demonstrated sensitivity to confidential matters with both
students and teaching faculty.
- The review of applications will begin immediately and
continue until the position is filled.
Earlham College is an equal opportunity employer committed to
building a diverse community, one that reflects the makeup of
society at large and that particularly welcomes and supports
individuals from groups that have been historically marginalized
because of factors such as race, ethnicity, sex, gender identity,
gender expression, sexual orientation, socioeconomic class, and
physical ability. The College strongly encourages applications from
women and people of color. As an institution with a Quaker
identity, the College also solicits applications from members of
the Religious Society of Friends (Quakers).
Earlham's Work Authorization Policy
Earlham utilizes E-Verify
to confirm employment eligibility for all
newly hired employees within the United States.