Director of Campus Event Management

Position Details

Position Information

Budget Title
SENIOR STAFF ASSOCIATE

Campus Title
Director of Campus Event Management

School/Division
Finance and Management, Division of

Department
Finance and Management Office

Staff Sub-Type
Staff & Administration

Salary Level
SL5

Salary Range
High 60's - Mid 70's

Position Effort
Full-Time

If Part-Time, enter FTE:

Is this a temporary position?
No

If Temporary, enter End Date:

Position Summary

SUNY Cortland’s director of campus event management will lead and review the services and operations associated with planning and hosting events at the university. This newly created position will work with both campus constituents and external clients from initial inquiry through event execution, providing guidance and exceptional customer service. The director will develop a marketing plan to promote university facilities to external clients and manage contracts for all events hosted at SUNY Cortland. This position will communicate office policy and procedures as well as lead partnerships with university leadership, faculty, students and external clients. Reporting to the vice president for finance and management, this role will supervise three event managers, two venue coordinators, one event media specialist and an office assistant. The Campus Event Management Office will lead high-level events including Commencement, Honors Convocation and others requested by the President’s Office.

SUNY Cortland offers many attractive event-related features thanks to a central location, high quality of facilities and unique partnerships. The university’s 191-acre campus has transformed recent years, with more than $350 million invested in new construction and renovations of academic buildings, recreation space and student residences. The university also has hosted several high-profile events, from elected official visits to high school state championships to professional sport team training.

SUNY Cortland stands out as a top public university of approximately 6,700 students located in the geographic center of New York state. One of 13 medium-sized comprehensive universities in the State University of New York system, the Red Dragon community prides itself on being a popular destination for students and employees alike. Cortland offers strong academics across nearly 70 majors, one of the NCAA’s most decorated Division III athletics programs and a high quality of campus life. The university has enjoyed financial stability thanks to steady enrollment and strong reputations in several areas. The university also recently was ranked among the top 15% in the nation on College Factual’s 2023 Best Colleges list — highest among its peers.

Major Responsibilities

• Lead the day-to-day operations of the Campus Event Management Office, which includes planning, communicating and assessing the services associated with all events.
• Manage revocable permits, billing and scheduling of all campus facilities not associated with the university’s academic course schedule.
• Coordinate the maintenance schedule in conjunction with Facilities Operations Services staff for all facilities assigned to the office.
• Supervise the seven-person office staff, volunteers, subcontractors and vendors required to execute all aspects of scheduled events.
• Work with university partners to develop a marketing plan in an effort to promote SUNY Cortland facilities to external clients.
• Manage the scheduling software associated with event management.
• Manage the office budget and all facilities assigned to the Campus Event Management Office
• Promote SUNY Cortland facilities to external organizations.

Functional and Supervisory Relationships

The director will report directly to the university’s vice president for finance and management. This position will supervise three event coordinators, two venue coordinators, an event media specialist and a support staff member.

Required Qualifications

• Bachelor’s degree
• Minimum of five years’ experience planning events
• Willingness and ability to work outside of standard university hours to support operational needs
• Valid driver’s license

Preferred Qualifications

• Master’s degree
• SUNY experience
• Experience planning events in higher education
• Event marketing experience
• Demonstrated customer service experience
• Experience supervising staff and students
• Experience with technology related to scheduling systems, communication or customer relationship management ( CRM )
• Professional experiencing managing social media

EEO Statement

The State University of New York at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/ EEO / ADA ) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university.

Job Close Date

Posting Detail Information

Posting Number
S22148

Review Start Date
05/15/2023

Open Until Filled
Yes

Quick Link for Direct Access to Posting
https://jobs.cortland.edu/postings/7371

Special Instructions

Special Instructions to Applicant

Special Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please share your understanding of diversity, equity, and inclusion and briefly describe your commitment to treating others, at all levels of the organization with fairness and respect.
   
   (Open Ended Question)
   
   
2. * Do you have a bachelor's degree?
   • Yes
   • No
3. * Are you willing and able to work during weekend and evening hours as needed?
   • yes
   • no
4. * Do you have a valid drivers license?
   • Yes
   • No

Documents Needed to Apply
Required Documents

1. Curriculum Vitae or Resume
2. Cover Letter
3. Professional References Contact Info. ONLY (minimum of 3)

Optional Documents