Financial Specialist, School of Medicine

Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU’s sponsored research, the School of Medicine is internationally recognized for patient care and education. All full-time university staff are eligible for VCU’s generous benefits package that includes: competitive health benefits, paid annual and holiday leave, retirement planning and savings options, tax-deferred annuity and cash match programs, Virginia Retirement System (VRS), professional development & certifications, tuition waiver, parental leave, caregiving leave and community service leave. Learn more about VCU’s benefits here: https://hr.vcu.edu/careers-at-vcu/why-work-at-vcu/

The Department of Family Medicine and Population Health and the Center on Society and Health are leaders
in education and research. We are looking for a full‐time Financial Specialist to join our team to provide dayto‐
day operational support across all financial transactions.

Department of Family Medicine and Population Health seeks to be a leader in helping the people of Virginia and beyond achieve improved access to health care, improved health equity, and improved health outcomes. Our vision is a world where all people are able to live healthier and happier lives through access to the best, most appropriate primary care and public health services that are grounded in the science of both family medicine and epidemiology.

The Center on Society and Health is an academic research center that seeks to raise awareness about the importance of factors outside of health care—such as education, income, neighborhood and community conditions, and public policy—that shape health outcomes and to explore ways to improve population health and wellbeing. The values the Center brings to this work include a commitment to equity—opening the doors of opportunity for all members of society—and to partnerships that work across sectors to help stakeholders discover aligned incentives and together achieve meaningful impact.


Finance Specialists perform entry-level professional work requiring an in-depth knowledge of one or more specialized functional areas which may include finance, accounting, procurement, budget, or treasury. Their work involves initiating and maintaining accounting records and files pertinent to the receipt and disbursement of authorized funds; supplying accounting information and reports to a supervisor and/or executive management team; providing monthly reports and information for all accounts concerning allowed expenditures, commitments and balances; preparing and/or reviewing procurement, travel, petty cash, deposits, and other fiscal documents; monitoring budgets to determine trends or needs for adjustment; and assisting faculty in the development and preparation of budgets for funding proposals. They may work independently or as a member of a team. They work under general supervision, making complex decisions independently and referring unprecedented issues to an upper-level manager. Finance Specialists typically report to a manager or director or in some units may report to an administrator.


Core Responsibilities

• Execute all fiscal transactions and maintain a high level knowledge in areas related to procurement, travel,reimbursements, Banner finance, and other fiscal areas.
• Perform monthly reconciliations for all Banner indexes, including payroll, and review with appropriate Directors for approval; reconcile revenue from tuition as needed.
• Determine and execute appropriate budget entries to appropriately fund operations
  Serve as the primary point of contact for faculty and staff for questions on fiscal transactions and provide a high level of proactive customer service related to fiscal coordination.
• Serve as the primary point of contact for faculty and staff for questions on fiscal
  transactions and provide a high level of proactive customer service related to fiscal coordination.
• Prepare and deliver both regular and ad hoc reports on expenditures compared to
  budget, analysis of expenditure type, and projections of future expenditure needs.
• Assist with the budget development process, including revenue projection and
  expense allocations
• Demonstrate a commitment to risk assessment (considering cost, benefit, and
  impact) and risk management
• Train and serve as Fiscal Support for departments

• Bachelor's degree and 1-3 years of relevant experience or equivalent combination of education, training, and experience

Minimum Hiring Standards

• Bachelor's degree
• Outstanding work ethic and excellent attendance record.
• Demonstrated ability to work independently and with a team.
• Excellent organizational skills, with the proven ability to multitask, troubleshoot and prioritize tasks.
• Demonstrated experience working in and fostering a diverse faculty, staff and student environment or commitment to do so as a staff member at VCU

Preferred Qualifications

• Degree in Accounting or Finance related area is preferred.
• Experiences using financial recordkeeping and/or procurement software systems such as Banner
• Finance or VCU Real Source and VCU’s travel policies.
• One to three years in administrative support role preferably with financial experience or equivalent
  combination of education, training, and experience.

Position will remain open until filled.

Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education and employment without regard to race, color, religion, national origin, age, sex, political affiliation, veteran status, genetic information, sexual orientation, gender identity, gender expression, or disability.

The School of Medicine continuously strives for our workplace and learning environment to reflect the demographic and social milieu of the communities we serve. All qualified applicants are encouraged to apply.

Salary Range: $48,000 ‐ $54,000

Department: 1585

Employment Type: UF - University Employee FT
Restricted Status: No
FTE: 1
Exemption Status: Non-Exempt

University Job Title: Financial Specialist 1-3 (18211-18213)

ORP eligible: NO

Contact Name: Tina Rust

Contact Email: rustk@vcu.edu

Contact Phone: 804-628-9350