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Assistant Director, Project Controls

Employer
Princeton University
Location
New Jersey, United States
Salary
Salary Not specified
Date posted
Apr 29, 2023

Assistant Director, Project Controls

US-NJ-Princeton

Job ID: 2023-16397
Type: Full-Time
# of Openings: 1
Category: Facilities Management and Physical Plant

Princeton University

Overview


The Assistant Director, Project Controls (ADPC) will work closely with University project management staff, Construction Managers, and Facilities stakeholders responsible for project controls deliverables or derive value from project controls reporting and data. The Assistant Director will enforce, maintain and enhance existing project controls standards, lend creative thinking in pursuit of opportunities to improve how project delivery; by providing data rich forecasting, analytics and archiving that enhances the end user experience.

The ADPC will oversee a staff of (3) professionals, each of whom maintain and support a variety of project controls specialties including CPM Scheduling (Primavera EPPM/P6), Virtual Design coordination (BIM (Building Information Modeling): ACC Build), Capital Project Management System (CPMS: PMWeb) and QA/QC/Cx (ACC Build). Some of these applications are new iterations/versions requiring refinement and improved integration. The ADPC will also play a lead in establishing standardized maintenance protocols and in developing improved, customized workflows to suit developing needs.

The Office for Capital Projects is a division within Facilities that establishes the strategic and integrated approaches to developing academic, administrative, and campus life facilities as the University embarks on a multi-year program of major construction and renovation projects, as well as real estate development in this area.



Responsibilities

Scheduling: The University hosts an Oracle P6 EPPM Cloud environment within which all capital construction project schedules are maintained. Construction Managers (CMs) are contracted to execute the work and obligated to maintain all schedule work in the P6 environment. CMs are required to exercise best-in-industry CPM scheduling practices that comply with contractual schedule specifications, elevate monthly (minimum) .XER file updates for review and distribute a variety of standardized reports (.PDF, paper) for team use. A University staff position Project Controls Specialist is responsible for P6 environment maintenance, training and provides support for admin level reporting.

  • Demonstrate industry leading expertise in the Oracle P6 EPPM scheduling environment and provide expert level CPM schedule analysis and reporting across the project portfolio.
  • Engage directly with CM (Construction Manager) scheduling representatives to ensure best-in-class P6 scheduling skillsets are being utilized. Provide training and suppport for admin level reporting.
  • Maintain an accurate and detailed awareness of project statuses across the entire portfolio.
  • Provide timely, clear, and accurate reports and commentary to the Executive Director that describe current statuses, floats paths, risk severity, delay mitigation measures and an informed narrative as to likely outcomes.
  • Maintain the P6 database as a single source of schedule truth as it relates to project and collaborate closely with stakeholders/audiences who benefit for consuming schedule information.
  • Ensure the timely distribution of a variety of monthly reports targeted at internal administrative audiences.
  • Actively solicit participation from other stakeholders who would benefit from expanded use of the P6 data and reporting. Find opportunities for data integration with other stakeholders’ systems.
  • Provide training and developmental support for the Project Controls Specialist to advance career goals.
  • Expand a network of P6 scheduling vendors and consultants that might be used on University projects.

CPMS Development: The University hosts a collaborative project management environment using PMWeb software. This environment supports construction management workflows and the management of documents for all construction projects, while also servicing select departmental administrative functions. The deployment of PMWeb is a recent one and there remains a significant list of product enhancements that need to be developed, tested, and put into production, this position will engage directly with departmental users to prioritize product development needs, identify new enhancements, and directly collaborate with the PMWeb development team in the execution of the work.

    Partner with departmental users to identify, prioritize and sequence the project goals. Engage with the vendor to ensure quality deliverables promptly. Act as the point person for external users in the system to field questions and provide training. Maintain continuous gap analysis between proposed deliverables and project goals, communicate analysis to users, make recommendations to users and establish formal agreement before deliverables are acted upon. Provide standard project management deliverables for quality, budget, and schedule of the final deliverables. Identify and refine the needs for, and architecture of, potential integrations with other department applications. Establish and report clearly on future needs for ongoing maintenance of the systems or its data sources required to maintain the application effectively. Develop a training program and materials for user training. Provides timely, broad-based budgetary, financial planning and status reporting services. Make decisions within policies and procedures and informs others; requires some independent judgement. Coordinates training and implementation and ongoing utilization with external partners on the CPMS system. Monitor CM usage and facilitate accurate information is input in a timely manner. Work with Project team on ensuring scheduling modules are being updated appropriately. Compile feedback and change requests from external users and OCP (Office of Capital Projects) users for the system. Participate in user acceptance training for new modules and updates.

Virtual Design Coordination (VDC)/Building Information Modeling (BIM):

All major projects utilize VDC/BIM modeling for the design, construction coordination and turnover. These processes are managed within a suite of software applications primarily centered around, and integrated with, Autodesk Build (ACC Build). The University hosts ACC Build sites for all projects which capture both the BIM modeling and the QA/QC/Cx workflows generated during project delivery. This creates a transparent environment in which design models are scrutinized /coordinated, construction/as-built models are coordinated and refined to suit for turn-over to operations maintenance users. Oversee the administration, maintenance and quality assurance of content generated in the ACC environment across all projects.

  • Oversee (2) staff (VDC/BIM manager, Project Controls Specialist) to administer the ACC Build environment.
  • Enforce compliance with, and continuously update University BIM specifications, to meet or exceed industry standards especially in support of the University’s initiative to operationalize BIM to Facilities Management (BIM to FM).
  • Maintain quality control standards/practices to ensure the highest level of quality and accuracy in the ACC deliverables.
  • Provide training, administrative support, and manage security/permissions for all users.
  • Engage directly with designers, contractors, and end-users.
  • Report regularly and accurately to the Executive Directors on the state of ACC workflows including areas for improvement based on an advanced technical awareness of software integrations that will improve delivery and use.
  • Partner with University’s Commissioning/QA/QC Manager throughout project delivery to assemble, organize and deliver final turnover deliverables to operations maintenance and engineering staff on all projects; deliverables which are all contained in the ACC Build/PMWeb suite.
General Project Controls Support/Development: Develop and maintain protocols and practices that support advance project controls including the following:

  • CPMS: PMweb: The Capital Project Management System is rooted in a PMWeb software application with necessary integrations to be developed to ACC Build, Primavera, and Maximo. The ADPC shall work with University PMWeb manager on the following:
    • Support the development of new integrations with Primavera, ACC Build, Maximo.
    • Identify and prioritize enhancement requests that require new customized workflows, document management refinement and advanced reporting.
    • Oversee staff of (1) assigned to managing project set-up, user’s activation, permissions, and super-users level maintenance.
  • Enhance the development and maintenance of project progress reporting templates:
    • Schedule reporting, variance reporting, critical path narrative/analysis.
    • Cash flow projections and variance reporting.
    • Workforce projections, actuals, and variance reporting.
    • Risk registers and mitigation tracking.
    • Industrial index averaging material, labor, and cost volatility.
  • Enhance master format building system costs averaging, forecasting and historical tracking.
    • Develop database for master-format based building system costs/sf based on archival project actual data.
    • Develop variance reporting system to compare project forecasts with archival data.
    • Utilize archival database to support facilities finance groups forecasting efforts to forecast planned construction/project costs.
Other duties:

  • Functions as the Department’s representative on committees and task forces of the University, external regulatory agencies, and other organizations in support of the mission and design and construction process.
  • Makes effective presentations to groups with disparate levels of technical knowledge of design and construction.
  • May serve on various University committees.
  • Identifies elements of project design and construction likely to give rise to disputes and claims.
  • During onsite inspections, may perform examinations of installed products.


Qualifications

Essential Qualifications:

  • Bachelor’s degree in engineering, construction management or architecture required.
  • Minimum of 8+ years’ experience as direct manager of project controls teams working concurrently on large, complex projects with diverse project teams from across the Owner, Architect, Contractor spectrum.
  • Experience in project management of software application development and/or integration.
  • Excellent communication (written and verbal) and organizational skills.
  • Strong organizational and time-management skills essential to this position.
  • Requires problem solving, strong leadership and team building skills.
  • Ability to identify process gaps, breakdowns in workflows and create, with the input of stakeholders, alternative solutions that will improve the work product.
  • Demonstrated proficiency in: Primavera P6 EPPM, Autodesk BIM suite (ACC, BIM360 Next Gen, Glue or Field), PMWeb or similar collaborate web-based project management software (Procore, E-Builder, PlanGrid).
  • Preferred Qualifications:

  • Power BI, Python.
  • Graduate level education and/or professional license preferred.
  • Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

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