STAFF ASSISTANT II (EOP&S)
San Jose/Evergreen Community College District
Close/First Review Date:
San Jose City College
The Staff Assistant II (EOP&S) reports to the Division Dean of
Counseling at San Jose City College. The work schedule is 12 months
per year; 20 hours per week; Monday - Thursday ; 9:00 a.m. - 2:00
The Staff Assistant II (EOP&S) position is grant funded and
contingent upon yearly funding.
This position is represented by the California School Employees
Association (CSEA), Chapter 363.
Under the general supervision of a department supervisor, manager
or academic staff member performs routine but somewhat varied
clerical and general typing duties following standard procedures in
support of the operations, preparation and maintenance of a variety
of records and reports, or academic professional staff of an
administrative or program office.
DUTIES AND RESPONSIBILITIES
1. Perform routine but varied clerical duties requiring knowledge
of general departmental and college practices and procedures.
2. Receive, screen, review and verify a variety of correspondence,
documents or applications.
3. Maintain office files, reports, logs and a wide variety of
4. Search for, compile and post data for a variety of
5. Provide a central source of information on the activities of the
6. Receive, screen and/or direct visitors and telephone calls
coming to the office and deliver messages.
7. Assist in the planning and carrying out the activities and
procedures of the office.
8. Combine and type data from various source materials.
9. Type letter, reports, course and curriculum outlines, minutes of
meetings, orders, notices, statistical data and a variety of other
miscellaneous papers, forms, and documents of average difficulty
from either clear copy or rough draft with a high degree of speed
10. Correctly utilize technical terms and foreign or unusual
11. Maintain records, check data and prepare standard
12. Proof and check work for completeness, accuracy, format; make
changes as recommended.
13. Code, enter, retrieve and maintain computerized student,
financial, employee and program activity records using computer
terminal or micro-processor.
14. Keep records of expenditures, maintain and monitor budget
accounts for assigned budget categories.
15. Receive specific instructions when performing non-routine
16. Answer telephone and provide information in accordance with
department, program or district policy.
17. Arrange and schedule meetings, notify participants, reserve
meeting, assist and prepare materials needed.
18. Maintain accurate and detailed calendar of events, due dates
and schedules as they relate to assigned programs and
19. Screen mail and respond to routing inquiries using standardized
20. Resolve routing problems/questions, referring unusual cases to
21. Prepare various forms to relieve supervisor of routing
personnel, budget and payroll functions.
22. Perform cashiering duties, receive and receipt cash payments
and prove balance on cash receipts. Order and maintain stock of
office supplies as necessary.
23. Perform other related duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES
1. Proper telephone techniques and etiquette.
2. Modern office methods, procedures and equipment including
micro-computers, computer terminals and related software.
3. Proper English usage, spelling, grammar, and punctuation.
4. Record-keeping principles and procedures.
5. Policies, procedures, organization and operating details of the
department to which assigned.
6. Writing and composition of business letters.
Skills and Ability to:
1. Understand and follow oral and written instructions.
2. Operate office machines including a computer and applicable
3. Prepare and deliver oral presentations, research and report
4. Perform routine clerical work without supervision.
5. Meet schedules and time lines.
6. Work independently with little direction and work effectively in
7. Communicate effectively both orally and in writing.
8. Establish and maintain cooperative and effective working
relationships with others.
EDUCATION AND EXPERIENCE
1. Education equivalent to completion of the twelfth grade.
2. One year of experience performing general office clerical
1. Bilingual abilities, desirable.
District’s Diversity Requirements
- Demonstrated sensitivity, knowledge and understanding of the
diverse academic, socioeconomic, gender identity, sexual
orientation, cultural, disability, and ethnic background of groups
historically underrepresented, and groups who may have experienced
- Success integrating diversity as appropriate into the major
duties outlined in the job description and in the duties listed in
the District’s hiring policy; or demonstrated equivalent
transferable skills to do so.
$23.02 - $28.10 Hourly Salary (Range 54: Classified Salary Schedule
Fiscal Year 2022-2023). Starting placement is generally at Step
Excellent fringe benefit package includes a pension, medical,
dental, vision, EAP (employee assistance plan) and life insurance
for employee and eligible dependents, and income protection.
Voluntary plans include supplemental life insurance, Flexible
Spending Accounts, 403b and 457 Deferred Compensation Accounts.
Classified employees also receive vacation, 12 sick leave days and
20 paid holidays.
To be considered for this position please visit our web site and
apply on line at the following link: https://sjeccd.peopleadmin.com/
About San Jose/Evergreen Community College District
The District is represented by dedicated and talented employees who
are passionate about providing our student population with the best
educational experience possible. The District recognizes that
cultural diversity in the academic environment promotes academic
excellence; fosters cultural, racial and human understanding;
provides positive roles models for all students, and creates an
inclusive and supportive educational and work environment for its
employees, students, and the community it serves.
As of fall 2017, with enrollment of approximately 18,500 per
semester, and an extremely diverse student population
(Hispanic/Latino 44%, Black/African-American 4%, Asian/Pacific
Islander 32%, American Indian/Native American 0.5%, White/Caucasian
11%) attaining educational goals reflecting 45% - AA Degree and
Transfer to a 4-Year College/ University, the District’s emphasis
on student success makes it a recognized educational leader in the
The District encourages a diverse pool of applicants to serve as
colleagues to an existing diverse group of managers, supervisors
and confidential staff consisting of 29 % Hispanic/Latino, 13%
Asian/Pacific Islander, 7% Black/African American, 23%
White/Caucasian, and as well as encouraging applications from all
qualified, outstanding applicants.