VICE CHANCELLOR, ADMINISTRATIVE SERVICES

VICE CHANCELLOR, ADMINISTRATIVE SERVICES

San Jose/Evergreen Community College District

Close/First Review Date: 05/14/2023

Campus Location: District Office

Position Description:
POSITION SUMMARY

The Vice Chancellor of Administrative Services reports to the Chancellor at the District Office. This is a full time, 12 months per year, executive management position.

POSITION PURPOSE

Reporting to the Chancellor and serving as a member of the Chancellor's Cabinet, the Vice Chancellor of Administrative Services is the Chief Fiscal Officer, bearing executive responsibility for the development, approval and control of the District budget. The position plays a leadership role in both short-term and long-range strategic planning.

NATURE AND SCOPE

The Vice Chancellor of Administrative Services is responsible for overseeing the operations for District Police/EMS, Purchasing, Accounting, Budget and Payroll, Plant Planning, Facilities and Maintenance, Bond implementation and public/private ventures and auxiliary services.

As the Chief Fiscal Officer, the Vice Chancellor of Administrative Services is responsible for budgetary and financial accountability for the District. The position provides vision and leadership for the development and implementation of complex business policies and procedures that comply with District policy, state and federal laws and are in support of the District Mission and Vision.

DUTIES and RESPONSIBILITIES

1. Work closely with the Chancellor, College Presidents, other administrators and staff at all stages of the budget process, ensuring compliance with applicable laws and regulations.

2. Exercise continuous budget controls to ensure proper expenditure of authorized funds in accordance with strategic priorities.

3. Provide expert advice to assist the Chancellor in establishing budget priorities.

4. Develop and make presentations to the Governing Board that explain financial status.

5. Work collaboratively with shared-governance groups, building consensus, in developing and implementing a District budget which balances the academic needs of the colleges with available funding.

6. Direct, supervise and evaluate assigned staff while establishing and maintaining a climate that encourages the development and retention of competent staff, high level morale, and achievement of district goals.

7. Compile, analyze and utilize data to develop budget projections and models.

8. Assist in the negotiation and implementation of academic and classified collective bargaining contracts.

9. Serve as representative of the District to governmental agencies, civic groups and community.

10. Recommend, develop, coordinate, and implement business policies and procedures in compliance with state and federal law.

11. Maintain financial records and audit trails in accordance with District and State policy; confer with external and internal auditors in the performance of a variety of fiscal and operational audits; communicate findings and oversee necessary adjustments.

12. Provide high-level supervision and oversight of the business operations of the District, including accounting, budget, payroll, warehousing and central receiving, parking, risk management, and purchasing.

13. Work closely with Human Resources to develop and deliver related employee services such as payroll and benefits.

14. Participate with other chief business officers to gather, assess and provide input on pertinent information from the State Chancellor's Office that has potential to impact the district.

15. Develop and implement department strategies, business practices, and processes to continually improve the operation and execution of services.

16. Direct and manage grants and investments, bond activities and public/private ventures ensuring informed, responsible decision-making that focuses on appropriate return on investment.

17. Ensure timely completion of state and federal mandated reports.

18. Develop and oversee master plan for land use, facility planning, bid development, and construction activities including new construction, renovation, and maintenance.

19. Direct security and safety on all facilities and grounds.

20. Perform other related duties as assigned.

EMPLOYMENT STANDARDS

Knowledge of:

1. Educational institution operations, related laws, regulations, public policies, business and administrative practices; Educational and governmental accounting and audit standards and practices.

2. Knowledge of public/private ventures.

3. Complex information systems.

4. Federal and state laws and regulations pertaining to public higher education.

5. Federal and State Labor Laws.

6. Business management, leadership, supervision.

7. District Policies and Procedures.

Skills and Abilities to:

1. Effectively communicate critical budgetary issues to the Trustees, leadership groups, the colleges, and the general community;

2. Communicate effectively both orally and in writing, including writing complex proposals and producing written market-oriented material.

3. Demonstrated ability to effect innovative solutions to management and operational issues.

4. Ability to analyze a wide variety of technical, business, and fiscal issues.

5. Skills to organize, direct, oversee, and lead multi-unit and diverse activities.

6. Proven ability to implement sound business practices and administrative service delivery.

7. Ability to function and communicate effectively in a multilingual/multicultural setting.

Required Qualifications:
EDUCATION AND EXPERIENCE

1. Master’s degree from an accredited institution with major coursework in business, accounting, finance, management or related field, and five years of related management experience;

OR

2. Bachelor’s degree from an accredited institution in business, accounting, finance, management or related field, and a Certified Public Accountant (CPA) license, and five years of related management experience;

OR

3. Bachelor’s degree from an accredited institution in business, accounting, finance, management or related field, and seven years of progressively responsible and relevant management experience in a large organization.

Desired Qualifications:
Preferred Qualifications

1. California Community College administrative experience including: overall supervision of the business operations, including accounting, budget, payroll, warehousing and central receiving, parking, risk management, and purchasing.

2. Experience with public/private ventures.

3. Experience with entrepreneurial approaches to fund development.

4. Experience working with oversight Boards and collaborative governance structures.

5. Bilingual abilities, desirable.

District’s Diversity Requirements

• Demonstrated sensitivity, knowledge and understanding of the diverse academic, socioeconomic, gender identity, sexual orientation, cultural, disability, and ethnic background of groups historically underrepresented, and groups who may have experienced discrimination.
  
• Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the District’s hiring policy; or demonstrated equivalent transferable skills to do so.
  
  Salary Range:
  $272,035 - $314,913 Annual Salary (Executive 2022-2023 Salary Schedule). Starting salary placement is generally at Step 1.
  
  Benefits:
  Excellent fringe benefit package includes District paid medical, dental, vision, EAP (employee assistance plan) and life insurance for employee and eligible dependents, and income protection. Voluntary plans include supplemental life insurance, Flexible Spending Accounts, 403b and 457 Deferred Compensation Accounts. Manager and Supervisor positions also include 22 vacation days, 20 holidays, 12 sick leave days and 6 administrative leave days per year.
  
  To be considered for this position please visit our web site and apply on line at the following link: https://sjeccd.peopleadmin.com/
  
  About San Jose/Evergreen Community College District
  The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.
  
  As of fall 2017, with enrollment of approximately 18,500 per semester, and an extremely diverse student population (Hispanic/Latino 44%, Black/African-American 4%, Asian/Pacific Islander 32%, American Indian/Native American 0.5%, White/Caucasian 11%) attaining educational goals reflecting 45% - AA Degree and Transfer to a 4-Year College/ University, the District’s emphasis on student success makes it a recognized educational leader in the State.
  
  The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse group of managers, supervisors and confidential staff consisting of 29 % Hispanic/Latino, 13% Asian/Pacific Islander, 7% Black/African American, 23% White/Caucasian, and as well as encouraging applications from all qualified, outstanding applicants.
  
  
  
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