Framingham State University was founded in 1839 for a singular
purpose - meeting a public need to promote the public good. At our
founding as the nation's first public normal school, that need was
for comprehensively educated public school teachers who would, in
turn, promote an educated citizenry. FSU continues to offer
exceptional teacher education programs and, while we are proud of
our roots as a teachers' college, we have grown far beyond them.
Public need continues to evolve and FSU right along with it. Our
students and alumni are making waves in the fashion industry,
designing nutrition plans for professional athletes, writing for
major media and news organizations, and working for Fortune 500
companies right here in Framingham. FSU is unapologetically a
public institution offering accessible, affordable educational
opportunities that integrate an academically challenging liberal
arts education with workforce preparation programs, in a highly
personalized teaching environment. Our programs have expanded but
our purpose and commitment to public education for the public good
At FSU, we are deeply committed to inclusive excellence and
strive to promote a culture of antiracism, encouraging a
challenging yet collaborative learning environment, and providing
culturally relevant education. FSU is designated as an emerging
Hispanic-Serving Institution by the Hispanic Association of
Colleges and Universities and also belongs to the Howard Hughes
Medical Institute (HHMI) Inclusive Excellence community, providing
national leadership in science education and exploring strategies
that will lead to more inclusive science education. We are honored
that our commitment earned FSU six Higher Education Excellence in
Diversity (HEED) Awards from INSIGHT Into Diversity. We encourage
applications from those who share our commitment to promoting a
diverse, welcoming, and inclusive community.
FSU currently enrolls about 3,000 undergraduate and 1,000
graduate and professional students, offers 39 undergraduate majors,
and enrolls 41% BIPOC students in our undergraduate programs.
Ideally situated between Boston and Worcester, FSU and the
surrounding area are steeped in history, achievement, and
innovation and provide access to urban hotspots, verdant
landscapes, natural and cultural amenities, and diverse
Our founding motto, LIVE TO THE TRUTH, was said at the end of
each class by beloved first principal, Cyrus Peirce, who sought to
discover and teach "truth in theory and principle...truth in spirit
and motive...truth in manner and form...truth intellectual and
truth moral." Early leaders found this motto "speaks of sincerity
of spirit...of intensity of effort, of resolution to succeed, of
joy in achievement." LIVE TO THE TRUTH aptly reflects our past and
our pledge for the future as it continues to guide our institution
in practice and endeavor. If you share in this quest for truth and
a commitment to living it fully, make the next chapter of your
career the best chapter at Framingham State University.
Learn more about our career opportunities at
The Administrative Assistant I will provide administrative
support in connection with assigned unit activities such as office
services, records control, agency personnel services, maintain
liaisons with others, review and analyze data concerning assigned
activities, etc. for the Office of Institutional Effectiveness.
For full class specifications, please view Administrative
Supervision Received: Reports directly to the Assistant
Vice President for Strategic Planning, Assessment and Accreditation
and the Associate Director of Institutional Research.
Supervision Exercised: Supervises contractors & work
study students, when applicable.
- Schedule, organize, and coordinate meetings (take minutes as
- Oversee event planning and all arrangements within.
- Handle staff travel reimbursements, general encumbrances,
requisitions, invoices, and payments.
- Oversee and coordinate mailings (mass mailings and email
- Help maintain web pages for areas of supervisors.
- Reviews and analyzes data concerning assigned unit activities
in order to improve work methods, determine progress, and revise
established procedures and/or to provide information to
- Assist with creating reports, data validation, formatting and
proofreading documents and data.
- Assist with collecting various types of data from departments,
faculty, staff and students
- Coordinate and complete all external guidebook and marketing
- Respond to inquiries in order to provide information concerning
assigned unit activities.
- Perform related duties such as compiling data for use in
reporting assigned unit activities.
- Scrub course/faculty and student information from multiple data
types including qualitative and quantitative.
- Data entry and document creation and coordination.
- Scan, index and maintain electronic documents and reports.
- Participate in development of new processes and implementation
of new systems.
- Enter responses from studies and surveys into appropriate
- Order supplies and maintain inventory.
Minimum Entrance Requirements:
Applicants must have at least (A) two years of full-time, or
equivalent part-time, experience in office management, office
administration, business administration or business management, the
major duties of which included one or more of the following
functions: purchasing, personnel management, budgeting, accounting,
data management, organizing events, records management, work
simplification, grants management, contract administration or
program management, (B) any equivalent combination of the required
experience and the substitutions below.
I. An Associate's or higher degree with a major in business
administration, business management or public administration may be
substituted for the required experience.*
II. An Associate's or higher degree with a major other than in
business administration, business management or public
administration may be substituted for a maximum of one year of the
*Education toward such a degree will be prorated on the basis of
the proportion of the requirements actually completed.
Experience with Banner, Qualtrics, Canvas, Adobe creative suite,
and basic HTML.
This is a full-time, non-exempt, benefits-eligible position in
the American Federation of State, County, and Municipal Employees
(AFSCME) bargaining unit with a title of Administrative Assistant
I. The bi-weekly pay rate is $1,820.73 (grade 15, step 1).
It is the policy of Framingham State University that all
employees be vaccinated against COVID-19 before they begin
employment. Proof of the COVID-19 vaccine is required of all
individuals hired by FSU, to be verified after a verbal offer of
employment has been accepted, and before employment begins.
Prospective employees may submit a request for a medical or
religious exemption to the COVID-19 vaccination requirement to
Framingham State University conducts criminal history and sexual
offender record checks on recommended finalists prior to final
employment for all positions.
Framingham State University is an equal opportunity/affirmative
Members of underrepresented groups, minorities, women, veterans,
persons with disabilities, and all persons committed to diversity
and inclusive excellence are strongly encouraged to apply.
Candidates must apply online by submitting:
- Cover Letter,
- Equity and Inclusion Statement (optional),
- Names and contact information for three (3) professional
*The Equity and Inclusion Statement is an opportunity for
candidates to discuss professional skills, experience and/or
willingness to engage in activities that would enhance the
university's efforts to promote a diverse, equitable, and inclusive
community. Equity and inclusion statements will be considered as
part of a transparent and comprehensive review of candidate
For full consideration, application materials must be received
by May 14, 2023. However, applications may continue to be reviewed
until the position is filled.
Framingham State University only accepts application materials
through our online application system. We are unable to accept
application materials through mail, email, fax, or hand delivery.
If you experience technical issues with the online application
process, please submit a helpdesk ticket.
Framingham State University understands that persons with
specific disabilities may need assistance with the job application
process and/or with the interview process. For confidential
assistance, please contact the Human Resources Office at
508-626-4530 or firstname.lastname@example.org.