Executive Assistant to the Dean, Nursing
Wayne State University is searching for an experienced Executive
Assistant to the Dean, Nursing
at its Detroit campus
Wayne State is a premier, public, urban research university located
in the heart of Detroit, Michigan where students from all
backgrounds are offered a rich, high-quality education. Our
deep-rooted commitment to excellence, collaboration, integrity,
diversity and inclusion creates exceptional educational
opportunities which prepare students for success in a global
Essential functions (job duties):
Reporting to the Dean for the College of Nursing and the
University’s Chief Health & Wellness Officer, the Executive
Assistant manages projects on behalf of the Dean, provides varied
confidential, executive administrative support to the Dean in both
of her roles. Oversees and participates in assigned projects and
programs to achieve unit goals and objectives, as well as those
designed to provide and evaluate health services across the campus.
Interfaces with internal and external constituencies. Serves as the
liaison to the Board of Visitors, the Health and Wellness
Leadership Team, senior leadership with the University and major
donors. Functions as the confidential assistant to the Dean.
Collaborate with the Dean in the development, implementation,
management, and evaluation of short and long-term projects,
strategies, and tactics to advance the mission and strategic plan
of the College, the Office of the Dean, and the Division of Health
& Wellness. Develop action plans, establish timelines and
metrics, create reports, evaluate outcomes, benchmark against
peers, and implement changes. Responsible to the dean for
implementation and evaluation of the College Strategic Plan.
Represent the office of the Dean in external and internal meetings.
Composes, finalizes, and distributes communication on behalf of the
Dean, including confidential and extremely sensitive
communications. Takes the lead in preparing agendas, talking
points, presentations, and other briefing materials to ensure the
Dean has needed resources and is prepared for scheduled events,
meeting, and activities. Researches and summarizes relevant
information and collaborates with others. Leverages various digital
and emerging technologies to streamline communications.
Serve as the Dean’s point-of-contact as required, prioritizing, and
responding to oral phone and written communications, including
those of a sensitive and/or confidential nature. Manage and
maintain Dean’s calendar and manages administrative protocols and
systems for the Dean, including travel, expenses, reimbursements,
supplies, etc. in compliance with established policies and
procedures. Edit books and manuscripts written by the Dean, liaise
with journal, prepare bibliographies in correct format, and
Assist in marketing and promoting the College and the Division of
Health & Wellness through outreach strategies and planned
approaches. Creates, develops, and implements assigned special
projects, events, and initiatives for the Dean. Assist in setting
priorities and executing initiatives. Identifies effective online
platforms and in-person venues and locations, on and off campus.
Identifies coordinates and secures all logistical details and
resources in collaboration with all appropriate parties. Conducts
follow up activities on behalf of the Dean. Develops and obtain
approval of the budget for each event, monitors expenditures,
develops, and submits final financial report.
Serves as recording secretary for the Dean’s Executive Committee,
Academic Leadership Committee, Quality Collaborative, and the
Health & Wellness Leadership Committee. Maintain confidential
minutes and prepare and execute action plans.
Supervises student assistants. Assigns tasks and communicates
timelines for completion, provides training and oversight as
Perform other related duties as assigned.
Education Bachelor's degree
Bachelor’s degree in business administration or a related field
from an accredited college or university.
Experience Specialist (minimum 5 years of job-related
Minimum five years in progressively responsible administrative or
office management positions in support of organizational
executives; in higher education preferred.
Demonstrative experience in managing projects.
Prior event planning and experience preferred.
Knowledge, Skills, and Abilities
COMMUNICATION SKILLS: Must have superior interpersonal skills. Must
have the ability to communicate clearly, concisely, and
professionally both orally and in writing. Must possess the ability
to persuade and influence others and present narrative description
of numerical data effectively.
PROBLEM SOLVING SKILLS & ANALYTICAL SKILLS: Works well in group
problem solving situations and develops alternative approaches and
ideas. Able to prioritize requests from multiple constituencies and
to work in complex situations with minimal guidance. Detailed
oriented, with strong organizational skills. Ability to compile and
analyze accounting, financial, statistical, and other quantitative
data. Strong editing and proofreading skills.
FINANCIAL SKILLS: Ability to forecast and audit budgets and
BUSINESS ACUMEN: Understands objectives and mission of various
projects, looks for creative ways to improve process and quality
and can work within deadlines. Manages time effectively to maximize
productivity and holds direct reports accountable for
INTERPERSONAL SKILLS: Able to deal with frequent change, delays, or
unexpected events. Changes approach or method to best fit the
situation and reacts well under pressure.
CUSTOMER SERVICE SKILLS: Exhibits a pleasant, forthcoming demeanor
to customers and responds professionally, promptly, and courteously
to customer requests for service and assistance. Practices
follow-up to ensure customer needs are met and has ability to
manage difficult or emotional customer situations. Sets a
professional, competent tone for the operation of the Dean’s
ORGANIZATIONAL LEADERSHIP: Relates work tasks to key organizational
objectives/vision, exhibits sound and accurate judgment and
provides vision and inspiration to peers and subordinates.
TECHNICAL SKILLS: Highly proficient in Microsoft Office
applications with ability to create presentations in PowerPoint and
building spreadsheets and graphs in Excel. Must have the ability to
learn and adapt to new systems. Familiarity with project management
H15 - College of Nursing
H1501 - Deans Office Nursing
- Regular Employee
- Job type: Full Time
- Job category: Executive
- Compensation type: Annual Salary
- Hourly rate:
- Salary minimum:
- Salary hire maximum:
Normal office environment. Some evening and weekend work
Background check requirements:
- Number of openings: 1
- Reposted position: No
- Reposted reason: None (New Requisition)
- Prior posting/requisition number:
University policy requires certain persons who are offered
employment to undergo a background check, including a criminal
history check, before starting work. If you are offered employment,
the university will inform you if a background check is
Equal employment opportunity statement:
Wayne State University provides equal employment opportunities
(EEO) to all employees and applicants for employment without regard
to race, color, religion, sex, national origin, age, disability or
genetics. The university encourages applications from women, people
of color and other underrepresented people. Wayne State is an
affirmative action/equal opportunity employer.