Assistant to the Associate Executive Director, Educational Opportunity Center

Posting Details

Position Information

Fiscal Year
2022-2023

Position Title
Assistant to the Associate Executive Director, Educational Opportunity Center

Classification Title
Staff Assistant

Department
Educational Opportunity Center

Posting Number
P230156

Posting Link https://www.ubjobs.buffalo.edu/postings/42157

Employer
State

Position Type

Professional Appointment Term
Term

Salary Grade
SL2

Posting Detail Information

Position Summary

The Assistant to the Associate Executive Director will provide high quality, proactive administrative support to the Office of the Associate Executive Director, as well as other senior leadership as necessary. In this position, you will:

• Support day-to-day operations (procurement, personnel appointment processing, gathering research and statistical data, etc.) and resolve operational issues within the Office of the Associate Executive Director ( AED ) and functional areas as assigned.
• Schedule and oversee logistics for the AED’s appointment and meeting calendar, including coordinating travel arrangements, creating and submitting expense reports, scheduling meetings and preparing meeting materials, and taking minutes during meetings.
• Coordinate information flow by acting as liaison among the Educational Opportunity Center’s ( EOC ) senior administration, unit directors, other EOC employees, UB campus, University Center for Academic and Workforce Development ( UCAWD ), and the public.
• Initiate and prepare correspondence to EOC employees, UB campus offices, and external constituencies and partners, and be able to assist with the creation and modification of various documents (presentations, spreadsheets, etc.).
• Organize, expedite, and follow up on projects initiated by or assigned to the AEDs Office, which will include providing administrative support at EOC events either during or outside of traditional work hours.
• Provide office reception, including responding to telephone calls, opening, reviewing, sorting and distributing mail in accordance with staff assignments and responding to inquiries about program and administrative activities and procedures.

About the EOC
The University at Buffalo Educational Opportunity Center ( UBEOC ) , an adult education enterprise, of the State University of New York, University Center for Academic and Workforce Development ( UCAWD ), with an annual enrollment of 1,940 students, is seeking applications for a Staff Assistant, SL-2. The mission of UBEOC is to produce lifelong learners who are self-directed, empowered, and committed to excellence. Residents of the surrounding Buffalo community are provided a range of services designed to develop the academic and workforce development skills necessary to become self-sufficient. Programs and services are structured to adapt to the needs of our students — as well as to the demands of our community — and serve as first steps toward the attainment of long-term educational and employment skills.

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages .

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo .

University at Buffalo is an affirmative action equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

• The Assistant to the Associate Executive Director must have a minimum of an earned Associate’s degree from an accredited college with 3 years of administrative support experience. A combination of education and experience will be considered in lieu of the degree requirement.
• Ability to prioritize, multi-task, work autonomously, exercise discretion when making decisions, and handle a wide range of questions and situations in an effective, efficient, and professional manner.
• Excellent organizational, interpersonal, and verbal and written communication skills.
• Self-motivated, detailed oriented, work effectively under pressure, and have the ability to effectively present information in one-on-one and group situations.
• Ability to function in a team environment, work across organizational boundaries, and be available to work weekends and evenings if needed.
• Highly proficient in Microsoft Office Suite and have the ability to learn and use web-based information systems.

Preferred Qualifications

• A Bachelor’s degree from an accredited college or university with 1 year of administrative support preferably in an executive office environment.
• Microsoft Certification

Physical Demands

Salary Range
$55,000 - $60,000

Additional Salary Information

Type
Full-Time

Campus
Downtown Campus

Posting Alerts

Special Instructions Summary

Additional Information

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Is a background check required for this posting?
No

Background Check Notification

Contact Information

Contact's Name
Anthony Funigiello

Contact's Pronouns

Contact's Title
Coordinator Institutional Effectiveness

Contact's Email
afunigie@buffalo.edu

Contact's Phone
716-645-1939

Posting Dates

Posted
04/20/2023

Deadline for Internal Applicants
05/04/2023

Deadline for External Applicants
06/07/2023

Date to be filled
07/20/2023

References

Number of References Required
3

Reference Cutoff Date

Instructions to Applicant

For more information, click the "How to Apply" button.