Budget Analyst III, Office of Research & Creative Scholarship

Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at https://umjobs.silkroad.com/ for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College. Do not apply through Indeed.com or use easy apply through Indeed.com * .

The Office of Research and Creative Scholarship invites applications for a Budget Analyst III to oversee:

Grant Support:

This position provides comprehensive support for federal and private grants management for individuals submitting grant proposals through the Office of Research and Creative Scholarship (ORCS). This individual will work with centers that report up to ORCS. They will accurately conduct reasoning, interpretation and accounting/budgeting information using spreadsheets, and reports.

This includes, but isn’t limited to:

• Reviewing grant budgets, assisting with the preparation of grant budgets, and working with the Principal Investigator (PI) throughout the life cycle of the grant.
• Reviewing grant expenditures and ensuring expenses are within budget and grant guidelines.
• Preparing contracts like Letters of Appointment, Graduate Student contracts, faculty contract adjustments and staff compensation instructions based upon project needs and coordination with the employee’s academic department. This must be done in concert with the Budget Director.

The position shall establish and maintain productive working relationships and act as a liaison for, positively representing ORCS through effective interaction with the public, the sponsored programs office, academic departments, campus administrators, faculty, staff and students.

Financial & Administrative Support:

The individual in this position is responsible for, but not limited to:

• Accurate completion of personnel forms, either in U-Approve or in paper format if the form isn’t available in U-Approve or EPAF.
• Processing payroll via Griz Time Online (GTO) for staff and students.
• Redistributing and reconciling University of Montana credit cards (pro card).
• Procurement transactions and invoices will be processed and submitted into GrizMart.
  • Position may have approval authority depending on the level of transaction.
• Assisting in completing accurate Request and Authorization to Travel forms and Travel Expense Reports for travelers within ORCS.
• Depositing to UM Treasury for various debts that may come in.
• Lab Animal Resources support and billing.
• UM Foundation reimbursements, when needed.

This individual will work in a campus office environment with three other staff members and the Vice President of ORCS and the Associate Vice President of Research for Global Change & Sustainability.

This position requires incumbent to develop a working knowledge of the Cayuse grants management system.

Required Skills:

• Proficiency with Microsoft programs like Word, Excel and PowerPoint.
• Demonstrated competence in completing multiple complex tasks with attention to detail and accuracy.
• Ability to organize and prioritize work with multiple deadlines while also paying attention to detail.
• Knowledge of grant funding, grant rules and grant guidelines from both federal and private sponsors.
• Knowledge of financial management and spreadsheets.
• Ability to course correct any budget or expense items that fall outside of the grant parameters.
• Professional written, verbal and interpersonal skills.
• Ability to work both independently and as part of a team.

Minimum Required Experience:

• Bachelor’s degree in a relevant field and two (2) years prior experience or an equivalent combination of education and experience.

Preferred Qualifications:

• Knowledge of the University of Montana financial systems.

About the Office of Research and Creative Scholarship and UM :

UM’s Office of Research and Creative Scholarship supports research-driven student success through fostering an environment where research, scholarly activities, entrepreneurship and economic development thrive and advance the educational and research mission of the university.

The University of Montana is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

• University of Montana
• Video: Mission First, People Always
• UM on YouTube

Position Details:

Position Title: Budget Analyst III

Position Number: New

Department: Office of Research and Creative Scholarship

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.

Salary: $23.435/hr

Union Affiliation: FOCUS-MFPE

Probationary Period: Six months minimum

Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.

How to Apply:

Priority Application Date: Thursday, May 4, 2023 by 11:59 PM (Mountain Time)

Complete applications received by this date will be guaranteed consideration. To receive full consideration, candidates are required to submit all of the following materials. Position will remain OPEN UNTIL FILLED .

Please submit the following application materials** via the UM Jobs portal and by clicking "New Resume/CV" button. Please do not apply through Indeed.com*.

A complete application Includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. Detailed Resume – listing education and describing work experience.
3. Professional References – names and contact information for three (3) professional references.

* Applying through Indeed.com or easy apply through Indeed.com may result in submission of an incomplete application. Applications may be removed from full consideration if they are not complete with materials listed above under the "How to Apply" section. It is the responsibility of the applicant to ensure complete application materials are submitted and received by the date listed above.

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular