Academic Program Administrator

The Institute for Nanobiotechnology (INBT) is seeking anAcademic Program Administrator to provide leadership in the design and implementation of multiple education, training, and outreach programs. This will be a fast-paced, multi-tasking and visible position that is part of a dynamic team of administrative, financial, academic, communications, and programmatic staff that work together in teams and working groups to provide support to the faculty, students, academic participants, and programs of the institute.

This position will include extensive internal and external interaction with faculty, staff, students, participants, and other collaborators of INBT through phone, e-mail, other written correspondence and face-to-face interaction. The position is expected to maintain a high degree of professionalism and trust on the telephone, in person, on zoom, and via electronic communication, and must be able to prioritize and multitask based on changing needs and deadlines. Inter- and intra-office communication and teamwork skills are critical. This position will perform duties of a sensitive and highly detailed, technical nature, exercising administrative judgment and maintaining responsibility for quality of service and discretion.

Specific Duties & Responsibilities:

• Solely responsible for all programmatic and administrative management of all undergraduate, graduate, post-baccalaureate and postdoctoral education, training, and outreach programs.
  • Programs include the NSF Research Experience for Undergraduates (REU) program
  • NIH T-32 training program, a privately-funded post-baccalaureate program
  • Master’s Industry Co-Op program
  • Other multi-university education/outreach programs.
• Program Development:
• Create policies and procedures to administer program (admissions, marketing, acceptance matrix, student policies, and surveys)
• Represent JHU at professional conferences
• Evaluation and assessment of education, training, and outreach programs; create or implement assessment and evaluation tools; identify and respond to specific program needs; recommend and implement policies, activities and action plans
• Create program recruitment and management calendars and timelines
• Build relationships with education and training program officers from funding agencies

Minimum Qualifications (Mandatory):

• Bachelor's Degree required; in Education, Project Management, Human Resources, or related subject preferred.
• Three (3) years of progressively responsible administrative experience in an academic setting.

Preferred Qualifications:

• Master’s Degree in Education, Project Management, or related subject preferred.
• Preference will be given to candidates with experience in administration, management, project management, and assessment of education and training programs.
• Experience working with and advising undergraduate and graduate students.
• Experience with payroll is a plus.

Special Knowledge, Skills, and Abilities:

• Excellent interpersonal, oral, and written communication skills.
• Must take the initiative to build professional relationships with faculty, students, and staff within the institute, division, university as well as federal funding agencies and partner institutions.
• Ability to represent the program effectively and professionally as a representative for all INBT education, training, and outreach programs.
• Strong organizational skills and demonstrated ability to work with flexibility on several tasks simultaneously to meet concurrent deadlines.
• Capacity to work independently and assume responsibility for decisions, consequences and results having an impact on people, costs and/or quality of service.
• Demonstrated experience with database creation, management, and reporting.
• Must be able to maintain confidential information.
• Ability to pivot when changes in organizational requirements arise.
• Ability to work independently with minimal oversight.

Classified Title: Academic Program Administrator
Working Title: Director of Academic Programs
Role/Level/Range: ACRP/03/MC
Starting Salary Range: $45,195 - $62,225 annually (commensurate with experience)
Employee group: Full Time
Schedule: M-F 8.30-5.00
Exempt Status: Exempt
Location: Homewood Campus
Department name: ​​​​​​​Institute for NanoBioTechnology
Personnel area: Whiting School of Engineering

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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