Title III/FUTURE Act Administrative Assistant I

Responsibilities

The Title III / FUTURE Act Administrative Assistant II, assists the Title III Activities Manager in the program administration and implementation of Title III FUTURE Act grant. The Program Assistant is responsible for performing various specialized tasks in support of the Title III Part F program. Assist the Manager with maintenance of records, responding to inquiries, preparing reports, maintaining databases, and providing assistance to potential, and current Title III project directors to ensure accountability to University and Federal regulations. This position reports to the Title III Activity Manager.

ESSENTIAL JOB FUNCTIONS

• Receives information in various forms and determines their appropriate method of processing

• Assist the Manager in requesting and compiling data regarding the Annual Performance Report from Activity Directors

• Prepares documents / fliers / quarterly newsletter for review by Executive Director and Manager for uploading to the website

• Arranges required meetings with appropriate University senior level personnel to discuss and update agency-required policies such as Conflict of Interest in Research, Intellectual Property, Scientific Misconduct, Responsible Conduct of Research.

• Collects, extracts, and enters data from and to university systems in cooperation with the data warehouse and IR offices.

• Maintains a filing system with archives of completed reports, Title III Grant Award Notices (GANs), budget modifications, approved No Cost Extensions (NCEs) along with other pertinent files and documents pertinent to terms and conditions of grant awards. Records are both paper and/or electronic.

• Assists the Manager in updating and maintaining Time and Effort reports for all personnel serving on Title III grant accounts.

• Maintains up-to-date Title III equipment inventory for equipment purchased by grant funds ascertaining any transfers, disposals and conducting periodic inspections.

• Assists the Title III Manager in overseeing events logistics: Plans, coordinates and organizes meetings, workshops, webinars, seminars, conferences, retreats, and other ad-hoc events for the Title III office.

• Attends national and regional Title III meetings, technical assistance workshops and conferences as necessary to remain current.

• Conducts special projects and assignments as directed by Executive Director and Activities Manager.

• Supervises work-study students; prepares work assignments, schedules, time sheets and reports.

Qualifications

A Bachelor’s degree or equivalent and a minimum of two years of professional experience related to duties and responsibilities specified in the posting. Equivalent amounts of job-related experience may be substituted for the education requirement. The ability to work effectively under pressure, be proactive, demonstrate initiative, and promote teamwork is a key asset in the role. To perform this job successfully, an individual must have intermediate to advance skills using Microsoft Office Suite (Word, Excel, and PowerPoint). Must have ability to work constructively, collaboratively, and diplomatically with many diverse individuals and groups both within and outside the University. Must possess excellent written and oral communication skills. Performs administrative work of a confidential nature as requested. Must begin to acquire expert knowledge of federal circulars, Uniform Guidance, & EDGAR regulations relevant to US Department of Education and Title III Compliance.

Supplemental Information

Finalists for this position are subject to a background check. Employment is contingent upon the successful completion of a background investigation including criminal history and identity check

To apply, please include a cover letter, resume, JCSU application, contact information for three professional references, and unofficial transcript(s). (Official transcripts will be required of the finalist).