Advancement Building and Program Coordinator

Advancement Building and Program Coordinator

Job no: 523607
Work type: Staff
Location: Humboldt
Categories: Unit 9 - CSUEU - Technical Support Services, Probationary, Fundraising & Alumni Relations, Full Time, On-site (work in-person at business location)

Advancement Building and Program Coordinator

Alumni Relations

Job #523607
First Review Date: Sunday, April 30, 2023

Open Until Filled

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

(Job #523607) Administrative Analyst/Specialist 1E, Advancement Building and Program Coordinator, Salary Range: $4,170 - $7,545 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, exempt, 12-month pay plan, permanent position with a one-year probationary period in Alumni Relations. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits.

Position Summary: Under the supervision of the Director of Alumni Relations, the Advancement Building and Program Coordinator will collaborate with the stakeholders using the Humboldt Bay Aquatics Center. This includes internal campus coordination with the departments that use the building as well as the community members using the events space. This would include event set-up, liaison to campus departments that maintain the facility, communication of pertinent information to all occupants of the building and regular reporting of facility use. Additionally, this position will assist with the coordination of the Forever Humboldt Families programming which would include, but not limited to, connecting families with campus resources, coordinating family stewardship programs and family ambassador events.

Key Responsibilities:

25% Humboldt Bay Aquatics Center Events Room Coordination

• Be the main point of contact for all event reservations (internal and external) in the events room (HBAC 203).
• Assure proper event paperwork (insurance, alcohol license, etc.) is on file for all users.
• Coordinate room set-up and tear-down as needed for event room users.
• Hire, train and maintain a pool of student event staff.
• Maintain a high level of communication and coordination with all event inquiries in the reservation system (25Live) for the facility.
• Regularly submit usage reports regarding the events room and its equipment status/needs.

25% Facility Maintenance Coordination

• Create a schedule of annual work orders to keep the facility operating smoothly and safely.
• Regularly assess and communicate the status of the facility to the Facilities -Maintenance department.
• Coordinate the internal use of all space within the building and its regular users.
• Coordinate with facilities to maintain the integrity of the building - exterior and interior.
• Be the main point of contact for university services/utilities regarding the building (Facilities, IT, TNS, etc.).
• Ensure the proper work orders are submitted as maintenance needs arise for all users.

15% Planning and Collaboration

• Act as liaison between Athletics, Recreational Sports, Center Activities and Advancement regarding the building.
• Coordinate the internal use of all space within the building and its regular users.
• Relay pertinent building information to all stakeholders as necessary.
• Contribute to problem solving and solutions for the needs of all stakeholders in the building.

30% Advancement Program Assistance

• Assist with the coordination of the Forever Humboldt Families programming.
• Monitor email and phone communications with families and connect them to campus resources as needed.
• Provide support for family ambassador event.
• Help create a family stewardship program to keep families engaged annually until commencement.

5% Other Duties as Assigned

Knowledge, Skills, and Abilities Associated with this Position Include:

• Excellent interpersonal communication skills, and written and oral communication skills.
• Contribute to maintaining positive office morale, even in the face of high work volume and challenging periods.
• High attention to detail and keen observation of surroundings.
• Ability to draft and compose written correspondence and standard reports.
• Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
• Must work effectively independently as well as within a team environment with attentiveness to detail.
• Confidentiality and discretion essential.
• Ability to work effectively in a large, complex, dynamic, and sophisticated organization.
• Ability to interpret and apply policies, laws and regulations governing facility use.
• Ability to efficiently contribute to multiple projects, set appropriate priorities and meet competing deadlines.
• Use logic and reasoning to identify opportunities for alternative solutions, conclusions or approaches to challenges.
• Ability to lift heavy objects in a safe manner.
• Ability to work independently and cooperatively in a fast-paced, results-oriented environment.
• Ability to maintain confidentiality and exercise good judgment.
• Maintain a high level of customer service at all times, even when handling a high volume of work.
• Ability to instruct and lead event support staff in a manner that creates a positive environment.
• Positive attitude and ability to work in a team setting.
• Strong knowledge of standard office productivity software, including word processing and spreadsheets.
• Ability to communicate effectively and work harmoniously with a wide variety of individuals.

Minimum Qualifications:

• Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Preferred Qualifications:

• Demonstrated knowledge and skills associated with facility coordination and a foundational knowledge of event and constituent programming. This foundation would normally be obtained through a bachelor's degree or equivalent training.
• Demonstrated success working with teams, working with individuals from diverse backgrounds, and in representing an organization in interactions with individuals and groups.
• An undergraduate degree in business administration, communication, or related field.
• Experience working with relational databases.
• Experience working in nonprofits or in higher education.
• Knowledge of reporting.
• Leadership experience.

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

Letter of Interest

Resume or Curriculum Vitae

Contact information for at least three professional references

Application Deadline: The deadline to submit application materials for first review is 11:55 p.m. on Sunday, April 30, 2023.

Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt's Human Resources Office at (707) 826-3626.

Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi'ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu.

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu.

Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code: 1038
Publication Date: April 14, 2023


Advertised: 14 Apr 2023 Pacific Daylight Time
Application Closes: 31 May 2023 Pacific Daylight Time

To apply, visit https://careers.humboldt.edu/hm/en-us/job/523607/advancement-building-and-program-coordinator

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