Administrative Associate, Corporate and Foundation Relations
Administrative Assistant II
Posting Link https://www.ubjobs.buffalo.edu/postings/42014
Posting Detail Information
The Administrative Associate
supports the work of the
Office of Corporate and Foundation Relations
engage external prospects and partners in the local and national
corporate and foundation fields.
The Administrative Associate is responsible for performing various
administrative duties as well as activities that directly enhance
the work of the advancement officers they support, frequently of a
complex and confidential nature. Day-to-day work is mostly
independent with unusual situations referred to others. The
incumbent will support the Corporate and Foundation Relations
advancement team in achieving their fundraising goals.
Outstanding Benefits Package
- In partnership with the Assistant Vice President for Corporate
and Foundation Relations and Corporate and Foundation Advancement
Officers, manages relationships with team’s donors and prospects in
a professional and proactive manner including but not limited to
the coordination of specialized donor cultivation and stewardship
opportunities and special donor-student interactions, such as
campus visits, building tours, donor attendance at signature events
(e.g. commencement, honors convocation and white coat ceremony,
etc.). Supports specialized requests from donors, such as requests
for information, special appointments and impact updates.
- Supports development of briefing materials and leave behinds
(e.g., publications and other UB information relevant to
prospect/donor interest), proposals, correspondence and other
documents as necessary and requested to advance the work of the
advancement officers. Formats and proofreads documents and
- Conducts preliminary prospect research to identify potential
corporate and/or foundation funders that are appropriate for the
project/need at hand. Regularly monitors publications and websites
for potential corporate and foundation related funding
opportunities or changes in the landscape which impact departmental
external donor strategies.
- Tracks and updates, within the alumni/donor database, all
prospect and donor moves, proposals, and contacts on behalf of
advancement officers, often of a sensitive or confidential nature.
Generates and reviews progress reports to facilitate the timely and
accurate tracking of all advancement officer activity.
Working at UB comes with benefits that exceed salary alone. There
are personal rewards including comprehensive health and retirement
plan options. We also focus on creating and sustaining a healthy
mix of work, personal and academic pursuit – all in an effort to
support your work-life effectiveness. Visit our benefits website to
learn about our
The University at Buffalo is SUNY’s most comprehensive public
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challenge and inspire each other to discover, learn and succeed.
Dedicated staff and engaged faculty collaborate to further
knowledge and understanding, and develop tenacious graduates who
are valued for their talents and their impact on global society.
Visit our website to learn more about the University at Buffalo
As an Equal Opportunity / Affirmative Action employer, the Research
Foundation will not discriminate in its employment practices due to
an applicant’s race, color, religion, sex, sexual orientation,
gender identity, national origin and veteran or disability
- Associate’s degree or an equivalent combination of education
- Minimum of 2 years’ experience working in a dynamic
professional office environment.
- Excellent interpersonal skills, including the ability to listen
and interact effectively with donors and high-level
- Good judgement and ability to interact with a diverse group of
people (internal and external).
- Excellent written and verbal communication skills.
- Ability to work independently under general direction.
- Commitment to confidentiality and attention to detail a
- Ability to understand, facilitate, and implement complex
- Strong organizational, multi-tasking and project management
- Technical/digital competence; skilled at building reports and
slide presentations, a command of MS Office tools and programs
$45,000 - $50,000
Additional Salary Information
Special Instructions Summary
Is a background check required for this posting?
Background Check Notification
Human Resources Officer
Deadline for applicants
Open Until Filled
Date to be filled
Number of references required
Reference Cutoff Date
Instructions to Applicant
For more information, click the "How to Apply" button.