Administrative Secretary

Schedule Information: Monday through Friday 8:00 a.m. - 4:30 p.m

Hours per Week: 37.5

Benefits: Health, Dental, Life & Disability; Sick, Vacation & Holiday Pay; Personal Business; Harper Tuition Waivers; and Professional Expense

Work Conditions: Work is primarily indoor and sedentary in nature.

Duties of Position: Provides secretarial and administrative support and coordinates the operational details of the Hawks Care and Counseling Services Center.

Provides secretarial and administrative support for the Hawks Care Resource Center. Types and prepares letters, memos, reports, meeting minutes, and other materials as needed. Composes independent replies to routine correspondence. Opens and distributes incoming mail and prepares outgoing mail for the Center.

Serves as receptionist for the Hawks Care Resource Center; greets visitors and answers telephones. Screens telephone calls; takes and distributes messages. Provides information about programs, services, policies and other general College information. Handles initial concerns and makes referrals to appropriate resources as needed.

Schedules appointments and maintains the calendars for the Hawks Care Resource Center's counselors andstaff. Coordinates meetings as needed.

Monitors and processes transactions affecting the Hawks Care Resource Center's budget accounts. Maintains records and prepares expenditure reports for the Hawks Care Resource Center Manager.

Develops, organizes, maintains and ensures confidentiality of the Hawks Care Resource Center's hard copy and computerized files and records including the Standards of Academic Performance Program, student and Hawks Care Resource Center personnel records.

Trains and provides direction to student aides and clerical support staff working in the Hawks Care Resource Center. Assists in the hiring and evaluation of student aides and front desk staff.

Prepares various reports, and gathers and compiles statistics for special reports as requested.

Maintains inventory of supplies and orders supplies as needed. This includes office supplies, equipment, reference materials,food pantry, and print materials. Creates forms and other materials for the office and committees as needed.

Provides computer support to the Hawks Care Resource Center staff, trouble shooting, problem solving and working with IT to maintain properly functioning computer systems to support academic advising.

Coordinates printing and distribution of Hawks Care Resource Center materials.

Organizes and assists with special projects as needed.

Performs related duties as assigned.

Educational Requirements: High School graduate or equivalent with specialized training in office skills. Associate degree preferred.

Experience Requirements: Minimum of three years of progressively responsible secretarial/office experience and demonstrated administrative skills. Proficiency in word processing, spreadsheet and database applications required. Proof reading skills and bookkeeping/accounting experience preferred.

Application Review Date: Applications are accepted until the position is filled though priority will be given to applications received on or before April 25, 2023.

Requir ed Documents: ***A resume and cover letter are required to complete the application process***

* Official transcripts required upon hire
* Employment is contingent upon Criminal Background Check.
* Employment sponsorship is not available.

Harper College is an Equal Opportunity Employer. We strive to create an inclusive learning and working environment where individual differences and identities are respected, valued and embraced. We encourage women, people from historically underrepresented groups, individuals with disabilities and veterans to apply.

Harper College is an Equal Opportunity Employer. We strive to create an inclusive learning and working environment where individual differences and identities are respected, valued and embraced. We encourage women, people from historically underrepresented groups, individuals with disabilities and veterans to apply.

Advertised: April 11, 2023 Central Daylight Time
Applications close: