ASHS - Clinical Administrative Support

A.T. Still University's Arizona School of Health Sciences (ATSU-ASHS) is seeking non-exempt Clinical Administrative Support on the Mesa, Arizona campus. In collaboration with the Director of Clinical Education, the successful Clinical Administrative Support will contribute to the administrative success of the clinical year through exceptional administrative support.

Duties and Responsibilities:

• Provides administrative support to clinical faculty, staff, and students
• Coordinate scheduling with clinical rotation experience cancellations and schedule changes
• Coordinate the tracking of preceptor paperwork and credentialing
• Assist elective course director with elective clinical rotation experience scheduling and recruitment
• Coordinate category 1 CME awards for PA preceptors annually
• Coordinate category 2 CME awards for PA preceptors as requested
• In collaboration with the Manager of Assessment and Technology, schedule clinical year exams. For formative exams, track for completion and follow-up with appropriate faculty, if necessary. Issue professionalism reports as needed.
• Coordinate clinical year evaluations (preceptor mid-point and final evaluations, end of rotation student evaluations of site). Ensure evaluations are submitted and distributed to student advisor.
• Monitor week one student check-in and follow-up as necessary
• In collaboration with the Director of Clinical Education, monitor Physician Assistant Absence Requests (PAARs). Approve or deny requests based on program policy and guidelines
• Monthly review of all active clinical affiliation agreements and preceptor credentialing (maintain current license and board certification paperwork in learning management system and department files).
• Maintains Preceptor Clinical Support Website
• Work with program manager to purchase and maintain supply of preceptor swag and other team supplies
• Work with the program manager and DPAS awards committee to select preceptor and student awards, create certificates/order plaques
• Participate in and assist with clinical year events including but not limited to: proctoring exams, assisting during clinical team meetings (room and technology set up, taking meeting notes), and clinical year orientation
• Participate in and assist with departmental events and functions including but not limited to: admissions interview days, search committees, graduation, white coat ceremony, and awards banquets
• Participate in Arizona School of Health Sciences Staff Assembly
• Other duties as assigned by Clinical Director and program Chair

The successful candidate must have at least 2 years of administration experience and:

• Has experience in a business, healthcare, or academic office setting
• Demonstrate computer software knowledge in Google Suites, Word, Excel, and PowerPoint with word processing, spreadsheet, database, graphics, and publication skills
• Is able to manage multiple tasks simultaneously in a fast-paced environment
• Can work flexibly within a cohesive team environment
• Exhibits excellent written and verbal communication skills with internal and community affiliates
• Is a self-starter with demonstrated organizational skills, adept at attention to detail with excellent critical thinking, time management and problem-solving skills

ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits.