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Grants Writer and Administrator

John Jay College of Criminal Justice
New York City, New York
Salary commensurate with education and experience within the range of $64,649 - $75,465.
Posted Date
Apr 11, 2023

Grants Writer and Administrator


Job ID: 25504

Location: John Jay College

Full/Part Time: Full-Time

Regular/Temporary: Regular




John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) and an internationally recognized leader in educating for justice. Led by President Karol V. Mason, John Jay is a federally designated Hispanic-serving institution. It is ranked third in the nation in Black student success and a top ten institution for promoting student social mobility. John Jay is proud to serve a diverse and dynamic student body of 15,000 students that includes nearly fifty percent students who are first in their family to attend college as well as students who are immigrants, from low-income families, or from other historically underrepresented groups in higher education.


The College participates in the doctoral programs of the Graduate Center of CUNY and offers bachelor’s and master’s degrees both in traditional criminal justice-related fields of study as well as in a robust portfolio of liberal arts and sciences programs that highlight themes of justice across the arts, sciences, humanities, and social sciences. The College seeks staff and faculty members who thrive in multicultural academic environments and are committed to access and excellence in higher education.



The Office of Institutional Advancement (OIA) on behalf of the John Jay College Foundation, Inc. is anchored in a People-First culture that secures sustainable philanthropy, builds transformational relationships, and advances powering partnerships in alignment with John Jay College’s mission, vision, and values. As an integral part of this extraordinary higher education enterprise, OIA is a team-oriented division that upholds collaboration, invests in each colleague’s successes, and endeavors to further cement the College’s identity, innovation, and impact through private support. A key element in this purposeful work is promoting Community Success—an unwavering commitment to student success, faculty advancement, and staff support. OIA raises funds and resources that fuel the achievements of students and support the holistic success of our vibrant academic community.


Reporting to the Director of Foundation and Corporate Relations (DFCR), the Grants Writer and Administrator (GWA) will be an essential member of the Foundation and Corporate Relations team. With a primary focus on advancing the College’s mission, vision, values, and top priorities and in partnership with the DFCR and Associate Director of Foundations and Corporate Relations (ADFCR), the GWA will seek and write grants, curate stewardship efforts, write impact reports, compose compelling narratives that incite long-term donor relationships, and provide administrative functions for this area within the OIA.


Specific responsibilities include:

  • Assist in implementing Foundation and Corporate Relations’ comprehensive plan that successfully identifies, cultivates, solicits, stewards, and reports on contributions from corporations, foundations, and government funders;
  • Provide high-level support to DFCR and ADFCR in identifying and seeking new prospective corporate, foundation, and government sources with a minimum giving capacity of $100,000 and assist in actively engaging the prospect pipeline with help from the Prospect Research team;
  • Write exceptional proposals, reports, letters of interest, and other correspondences to foundation, corporate, and government funders to assist in securing transformational funding for critical programs, initiatives, and/or projects;
  • Build strong relationships with colleagues across campus in various units and departments and serve as the primary liaison to ensure compliance with organizational and funder standards for grants/gifts;
  • Create an internal system for collecting, preparing, and assembling all impact reporting requirements for distribution to the donors;
  • Write and provide timely and compelling impact/stewardship reports to new and existing funders;
  • Assist in implementing a curated and engaging stewardship program for foundation, corporate, and government funders;
  • Remain well-versed with emerging philanthropic trends and best practices in foundation, corporate, and government support;
  • Assist and collaborate with individual giving colleagues in the development of proposals and stewardship reports when appropriate;
  • Meet individual annual fundraising goals and track fundraising activity in Raiser’s Edge.


Until further notice, this is a hybrid position, eligible to work remotely and work in the office, and this position is based in New York, NY.


Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law. Being fully vaccinated is defined for this purpose as being at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.



Bachelor's Degree and four years' related experience required.



  • Strong written and oral communications skills;
  • Experience with budget creation and tracking;
  • Self-motivated with high follow-up and responsiveness;
  • Strong organizational and time management skills;
  • Excellent interpersonal skills;
  • Ability to maintain a high level of professionalism in all circumstances;
  • Willingness to travel and work occasional weekends and evenings.



  • Organizes College grant development programs under management direction.
  • Develops grant proposals to foundations and corporations; writes and edits proposals, including budgets and related materials
  • Researches and identifies grant opportunities that support College programs and initiatives; matches goals and priorities with grant opportunities
  • Tracks grant prospects and submissions; manages grant budgets
  • Assists faculty in writing research grant proposals and reports
  • Compiles and analyzes data to prepare reports for management and funding sponsors
  • Advises faculty and administration of funding opportunities and requirements
  • Performs related duties as assigned.


Job Title Name: Development Grants Specialist



Higher Education Assistant






Salary commensurate with education and experience within the range of $64,649 - $75,465.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.



If you are viewing the job posting on any website other than CUNYFirst, please follow the instructions below:

  • Go to and click on "Employment"
  • Click "Search job listings"
  • Search by job Opening ID number (25504)
  • Click on "more options to search for CUNY jobs"
  • Click on the "Apply Now" button and follow the instructions


Once you have registered or logged in with your user name and password, upload your cover letter, resume, and the names and contact information of three professional references as one document.


In addition to the application, a writing sample is required. Acceptable samples include a proposal, stewardship or impact report, or a grant application.



Open until filled with review of resumes to begin December 15, 2022.



CUNY Job Posting: Managerial/Professional



CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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