Administrative Assistant to the Dean of Students
Other, Student Affairs, Clerical / Support
Reporting to the Dean of Students, the Administrative Assistant
provides high-level administrative, technical and project support
to sustain the role of the Dean of Students and the operation of
the Dean of Students Office in a detailed, confidential and
responsible manner. The Administrative Assistant will also provide
administrative support to the Associate Dean for Health, Wellness
and Conduct and other team members in the Dean of Students Office.
The position requires a motivated individual who can respond to and
manage multiple competing priorities. This Administrative Assistant
must be able to work autonomously, be adept at prioritizing work
and be able to work with highly confidential material and
information. The Administrative Assistant must also use independent
judgment on Dean of Students matters, operate from a
student-centered lens, and be able to manage information of a
sensitive and private nature with empathy and care.
Manage and lead all aspects of
confidential and complex actions and projects on behalf of the Dean
of Students and other Dean of Students team members. Items include
but are not limited to, operations of the Office and workflow
management; preparation of confidential documents related to
student conduct; managing calendars for the Dean of Students and
Associate Dean; assisting in student policy/procedure development
or revision; problem solving, fact-finding, and background
research; data collection and analysis; special events planning;
and ensuring timely responsive correspondence with a variety of
constituents including students, parents and family members, staff,
faculty, Trustees and alumni.
Triage, manage and direct phone calls, in person and email
communication regarding student matters, with students, parents and
family members, faculty and staff, visitors and other key
constituencies typically involving highly sensitive and
Provide high-level support for the Dean of Students, including
meeting arrangements and travel for University and Dean of Students
Manage projects, keeping track of initiatives and ensuring their
Manage and compose written communication on behalf of the Dean of
Students to students, parents and families and other
Prepares, distributes, stores, inputs, retrieves and handles highly
confidential records and reports for the Dean and Associate Dean,
including but not limited to student records and conduct
Communicate and schedule community conduct board panels for student
conduct cases and correspond with involved parties.
Manage the studentconduct@
inbox to receive and review conduct outcome completion.
Support executive meetings by taking and maintaining minutes as
requested, facilitating timely distribution of materials and
providing follow up support to address outstanding issues.
Collaborate with appropriate internal and external offices and
service providers, in consultation with the Dean for work
Develop, implement and assess office systems and procedures.
Coordinates record retention for the office.
Respond to inquiries about students from external agencies.
Follow all applicable laws and policies related to student records
including FERPA and CLERY.
Actively contribute to Bucknell's efforts to foster a diverse and
inclusive campus community through intercultural competence.
Support and promote the University's DEI and sustainability efforts
to protect, maintain, and increase the long-term viability and
resilience of the University's employees, environmental,
social, and economic support systems.
Performs other duties as assigned or required.
Some evening work may be required.
High School Diploma/GED
Three years of high-level administrative experience
Excellent written and verbal communication skills
Excellent problem solving and organizational skills
Computer proficiency with word processing, spreadsheets, google
docs, powerpoint, excel, etc.
Demonstrated ability to maintain strict confidentiality and
exercise good judgment in the discharge of all duties
Demonstrated commitment to working in and creating a
student-centered office environment that is inclusive and welcoming
to all students and constituencies
Proficiency with quantitative data and knowledge of financial
Proven ability to work on multiple projects simultaneously and
flexibly in a deadline-driven environment
Demonstrated ability to work effectively under pressure and with
Ability to relate tactfully and diplomatically to a wide range of
constituencies, including students, parents and families, staff and
faculty and Trustees
Demonstrated information-gathering skills
Interest in continuous professional development and willingness to
A proven collaborator who can work effectively within a complex and
experience in an educational setting
This position is a full-time, benefits eligible, non-exempt staff
This role is not budgeted for visa sponsorship at this time, all
candidates must be authorized to work in the US at the time of
submission of the application.
This is a staff non-exempt position with a hiring range of $17.03 -
21.29 (NE08). The offer rate will be based on a review of the
candidate's credentials compared to the qualifications of the
position, internal equity, and our overall compensation
Eligible full- and part-time employees are compensated beyond base
salary through our total rewards package that includes (but is not
- flexible scheduling options determined by role;
- medical, prescription drug, vision, dental, life, and long-term
disability insurance options
- an outstanding 10% employer contribution to your retirement plan
(no contribution requirement for non-exempt positions)
- generous paid time off, including vacation and sick time, a
community service day, and 19 paid holidays (including two full
weeks off for Winter Break!)
- full-time and part-time members of the faculty and staff are
eligible for tuition remission for themselves. Additionally,
full-time members of the faculty and staff are eligible for tuition
remission for their spouse/spousal equivalent and are eligible for
various tuition programs for their children. Credit for full-time
benefits eligible employment at other institutions of higher
education will be applied to waiting periods.
- a comprehensive employee wellness program including program
- a myriad of other benefits, including parental leave, an employee
assistance program, fitness center membership, and the power of
your Bucknell ID card
To learn more about Bucknell's benefits, click
! (*Eligibility criteria and waiting periods may
Diversity, Equity & Inclusion:
is committed to fostering an environment that embraces diversity,
equity and inclusion, and seeks candidates who will contribute to a
climate that supports the growth and development of a diverse
campus community. We endeavor to enhance our capacity to value and
capitalize on the cultural richness that diversity brings. We
encourage all individuals to apply and do not discriminate in
admissions, employment, educational programs and/or activities on
the basis of race, color, national or ethnic origin, age, religion,
disability, pregnancy, sex/gender, gender identity and/or
expression, sexual orientation, marital or family status, military
or veteran status, or genetic information.
To apply, visit https://careers.bucknell.edu/en-us/job/497356/administrative-assistant-to-the-dean-of-students