Administrative Assistant to the Dean of Students

Administrative Assistant to the Dean of Students

Job No: 497356
Position Type: full-time
Location: Lewisburg, PA
Categories: Other, Student Affairs, Clerical / Support

Reporting to the Dean of Students, the Administrative Assistant provides high-level administrative, technical and project support to sustain the role of the Dean of Students and the operation of the Dean of Students Office in a detailed, confidential and responsible manner. The Administrative Assistant will also provide administrative support to the Associate Dean for Health, Wellness and Conduct and other team members in the Dean of Students Office. The position requires a motivated individual who can respond to and manage multiple competing priorities. This Administrative Assistant must be able to work autonomously, be adept at prioritizing work and be able to work with highly confidential material and information. The Administrative Assistant must also use independent judgment on Dean of Students matters, operate from a student-centered lens, and be able to manage information of a sensitive and private nature with empathy and care.

Job Duties:
Manage and lead all aspects of confidential and complex actions and projects on behalf of the Dean of Students and other Dean of Students team members. Items include but are not limited to, operations of the Office and workflow management; preparation of confidential documents related to student conduct; managing calendars for the Dean of Students and Associate Dean; assisting in student policy/procedure development or revision; problem solving, fact-finding, and background research; data collection and analysis; special events planning; and ensuring timely responsive correspondence with a variety of constituents including students, parents and family members, staff, faculty, Trustees and alumni.
Triage, manage and direct phone calls, in person and email communication regarding student matters, with students, parents and family members, faculty and staff, visitors and other key constituencies typically involving highly sensitive and confidential information.
Provide high-level support for the Dean of Students, including meeting arrangements and travel for University and Dean of Students events.
Manage projects, keeping track of initiatives and ensuring their advancement.
Manage and compose written communication on behalf of the Dean of Students to students, parents and families and other constituents.
Prepares, distributes, stores, inputs, retrieves and handles highly confidential records and reports for the Dean and Associate Dean, including but not limited to student records and conduct history.
Communicate and schedule community conduct board panels for student conduct cases and correspond with involved parties.
Manage the studentconduct@ inbox to receive and review conduct outcome completion.
Support executive meetings by taking and maintaining minutes as requested, facilitating timely distribution of materials and providing follow up support to address outstanding issues.
Collaborate with appropriate internal and external offices and service providers, in consultation with the Dean for work projects.
Develop, implement and assess office systems and procedures.
Coordinates record retention for the office.
Respond to inquiries about students from external agencies.
Follow all applicable laws and policies related to student records including FERPA and CLERY.
Actively contribute to Bucknell's efforts to foster a diverse and inclusive campus community through intercultural competence.
Support and promote the University's DEI and sustainability efforts to protect, maintain, and increase the long-term viability and resilience of the University's employees, environmental,
social, and economic support systems.
Performs other duties as assigned or required.
Some evening work may be required.


Minimum Qualifications:
High School Diploma/GED
Three years of high-level administrative experience
Excellent written and verbal communication skills
Excellent problem solving and organizational skills
Computer proficiency with word processing, spreadsheets, google docs, powerpoint, excel, etc.

Other Qualifications:
Demonstrated ability to maintain strict confidentiality and exercise good judgment in the discharge of all duties
Demonstrated commitment to working in and creating a student-centered office environment that is inclusive and welcoming to all students and constituencies
Proficiency with quantitative data and knowledge of financial processes
Proven ability to work on multiple projects simultaneously and flexibly in a deadline-driven environment
Demonstrated ability to work effectively under pressure and with interruptions
Ability to relate tactfully and diplomatically to a wide range of constituencies, including students, parents and families, staff and faculty and Trustees
Demonstrated information-gathering skills
Interest in continuous professional development and willingness to learn
A proven collaborator who can work effectively within a complex and diverse organization


Preferred Qualifications:
Administrative/office experience in an educational setting

Work Type:
This position is a full-time, benefits eligible, non-exempt staff position.

This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.

Salary Range:
This is a staff non-exempt position with a hiring range of $17.03 - 21.29 (NE08). The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.

Benefits:

Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):
- flexible scheduling options determined by role;
- medical, prescription drug, vision, dental, life, and long-term disability insurance options
- an outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
- generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
- full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
- a comprehensive employee wellness program including program incentives
- a myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card

To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)

Diversity, Equity & Inclusion:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.



To apply, visit https://careers.bucknell.edu/en-us/job/497356/administrative-assistant-to-the-dean-of-students







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