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Payroll Specialist I

Lasell University
Massachusetts, United States
Salary Not specified
Posted Date
Apr 10, 2023

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Position Type
Faculty Positions, Business & Management, Accounting & Finance
Employment Level
Employment Type
Full Time

Payroll Specialist I

Lasell University, located in Newton, MA, invites applications for the position of Payroll Specialist.

The Payroll Specialist is responsible for ensuring the complete, compliant, accurate and timely execution of pay cycles, collection of time and attendance data, preparation and issuance of tax filings and W-2's, and reconciliation of payroll-related data in the University's general ledger. The Payroll Specialist also provides administrative and financial reporting support to the CFO and Finance Department.

This is a salaried, full-time position, working 35 hours per week. The salary range for this position is $60K-70K per year.

Lasell University is a private, coeducational institution offering undergraduate and graduate programs of study. Founded in 1851, Lasell is one of the oldest Universities in greater Boston. The University's educational philosophy of “Connected Learning,” integrates the liberal arts and professional programs offering Lasell students both on- and off-campus hands-on learning experiences.

Lasell University is situated approximately 15 minutes from downtown Boston and 2 minutes from routes 95/128 and the MA Turnpike.

Remote Work Tier:



Reporting to the Assistant Controller, the Payroll Specialist must be a self-starter, and will be responsible for the following functions which include, but are not limited to:
  • Ownership and responsibility for all activities required to plan, organize and administer payroll activities to ensure accuracy, timeliness and compliance with all regulations.
  • Coordinates payment of garnishments and union dues.
  • Collaborates with the Controller to establish policies, procedures, and operations consistent with current laws and university policies, while maintaining a system of internal controls to ensure the proper disbursement and recording of the university's payroll.
  • Leads the investigation and resolution of complex problems requiring in-depth knowledge of payroll processing, University policies, and payroll related regulations.
  • Maintains current knowledge of payroll laws, procedures, calculations, union contracts, adjustments
  • Provides day to day management and administration of all components of payment/settlement processing to ensure completeness, accuracy and timeliness of payroll payments in accordance with University policy and IRS regulations.
    Prepare and process all payroll related journal entries and related account reconciliations including the quarterly 941 reconciliation
  • Lead collaboration with Finance and Human Resources to reconcile General Ledger payroll and benefits accounts, must have a good understanding of double entry accounting.
  • Ensures compliance with federal, state, and local payroll, wage, and hourly laws
  • Maintains training and up-to-date knowledge of payroll processing and reporting system
  • The Payroll Specialist frequently interacts with members of the Lasell University community to answer payroll related questions, and as such should possess excellent communication and customer service skills
  • Provides administrative and financial reporting support to the CFO as needed
  • Supports the Finance Department and performs other duties as assigned.


  • Bachelor's Degree in Accounting, Finance, Business or a related field preferred.
  • Excellent knowledge of Federal and State compliance requirements with regards to payroll.
  • Minimum of 5 years' increasingly progressive experience in a financial area, including payroll.
  • Experience in higher education or not-for-profit organizations is preferred; knowledge of 403(b) regulations is a plus.

Other Skills/Requirements of the Job
  • Experience with Paycom preferred.
  • Proficiency in Microsoft Office including Excel, Word, Outlook and Powerpoint is required.
  • Excellent organizational and analytical skills.
  • Must have excellent communication skills, and be able to effectively communicate with all levels of the organization.
  • Must be able to work independently and collaboratively with all levels of the community, and successfully manage multiple projects and deadlines.
  • Sensitivity to confidentiality is required.

  • Competitive salary
  • Comprehensive benefits package including:
  • Medical
  • Dental
  • Vision
  • Retirement
  • Tuition benefits
  • Generous time off
  • Hybrid/remote work options

Interested candidates should upload a letter of interest, resume and the information of three (3) references using the forms below. Review of resumes will begin immediately, and applications will be accepted until the position is filled.

Lasell University requires all employees to be vaccinated and to provide the documentation upon the start of employment. Lasell also provides individuals the opportunity to request a medical or religious exemption.

Lasell University is committed to equal opportunity in every aspect of hiring and employment. Lasell proactively reviews its policies and practices to assure that decisions with respect to every dimension of employment are made without regard to age, color of skin, disability, gender expression and identity, genetic predisposition, marital status, national origin, race, ethnicity, religion, sex, sexual orientation, veteran's status, status as a victim of domestic violence, and all other protected groups and classes under Federal and State Laws and executive orders.

To apply, visit


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