Assistant Director of Facilities Planning and Construction

Description

Merged Promotional & Open Competitive

ASSISTANT DIRECTOR OF FACILITIES PLANNING AND CONSTRUCTION

WELCOME TO SANTA MONICA COLLEGE! We invite you to join our Facilities Planning and Construction team as the Assistant Director of Facilities Planning and Construction. This individual will serve as a project manager for multiple large-scale construction projects, and will spend the vast majority of the workday at the construction site providing day-to-day management over construction and architectural design activities. This position is scheduled to work 12 months per year .

What You Will Bring to the College
Our ideal candidate will possess significant project management experience overseeing large-scale new construction projects in a Community College, K-12, or State agency that is subject to the Division of the State Architect (DSA). Experience should include the full-scope of construction management and construction administration activities, including day-to-day oversight of construction contractors, project/program managers, and architects. The individual will possess proven experience efficiently managing large-scale DSA projects from start to finish, as well as an understanding of relevant laws, regulations, design and construction principles, and trends pertinent to this role. Additionally, the selected individual will demonstrate resourcefulness and the ability to independently research, analyze, and identify solutions to a variety of construction-related issues.

Why Work at SMC?
At SMC, you will work beside a diverse group of individuals who leverage their combined talents and passions to accomplish something great. No matter what department you are in, or what job you have, your contributions will be critical to helping our students fulfill their dreams - landing that new job, or breaking through the cycle of poverty.

Some details about us:

• We are currently the number one transfer college to UCLA, USC, the University of California system, and Loyola Marymount University
• We are committed to sustainable practices and are accessible via environmentally-friendly transportation options, including the Expo Line and Big Blue Bus.
• We are one of the select community colleges in California approved to award a Bachelor's degree. SMC currently awards a Bachelor's degree in Interaction Design.

Please visit www.smc.edu/aboutsmc to learn more about us and why we are Proud to Be SMC!

Benefits
We value our employees as individuals, and recognize the value of work-life balance, the health of you and your family, and professional development. We offer a variety of benefits and perks to support new members of our team, including:

• 16 paid holidays*
• 24 paid vacation days*
• 12 paid illness days*
• Fully paid medical, dental, and vision-care coverage (including eligible dependents)
• Membership in the California Public Employee Retirement System (CALPERS)
• 5% increase in base pay for every 5 years worked with SMC, up to 35 years of service.
• Free access to the Employee Assistance Program (EASE).
• Free Big Blue Bus access and monthly incentives for eligible employees through the Sustainable Transportation Incentive Program

*Holidays, vacation, and illness days listed above assume a 12-month schedule. Vacation and illness days are prorated for other work schedules.

Salary Placement
New Employees: Generally, new employees start at the first step on the salary schedule. A new permanent classified employee may request a higher salary placement based on recruitment issues and/or additional training and experience which greatly exceeds the minimum requirements. Please note that salary placement above the third step requires additional approvals by Santa Monica College executive staff.

Current Employees: Upon promotion, the new salary for a current, permanent employee is based on Merit Rule 12.2.8. In accordance with this rule, employees are entitled to at least a one-step (5%) salary increase, and may be eligible for advanced step placement in accordance with established criteria.

About the Selection Process

The selection process will consist of a Qualifications Appraisal interview (weighted 100%), possibly preceded by a Training & Experience Evaluation-Scored Questionnaire (pass/fail). Candidates must be successful on all test parts to be placed on the eligibility list. The eligibility list created from this recruitment will be used to fill any vacancies that occur during the one year life of the eligibility list, including permanent and temporary positions.

Prior to completing your Training and Experience Evaluation-Scored Questionnaire, please review our Tips for Completing a Training & Experience Evaluation (Download PDF reader) to learn more about this process.

Santa Monica College reserves the right to modify the stated test parts and weights prior to the administration of any test.

Communication for this recruitment will be via e-mail. You must check your e-mail on a regular basis to be informed of your status for this recruitment.

The Santa Monica Community College District is committed to the principles of equal employment opportunity. All qualified applicants for employment, as well as District employees, shall have full and equal access to employment opportunity. No person shall be subjected to unlawful discrimination in any program or activity of the District. The District's Board Policy 3120 (Equal Employment Opportunity and Nondiscrimination in Employment) may be accessed at: http://bit.ly/smc-hr-bp3120 .

Equity Statement
'Santa Monica College encourages candidates that are equity-minded to apply. SMC is a minority-serving, Hispanic-serving institution. We actively seek to attract candidates from minority groups that value equity, diversity, and inclusion. Equity, diversity, and inclusion are built into the culture at SMC, and are an essential component of the work that we do. SMC is committed to racial and socioeconomic diversity as it is a reflection of our student population and we strive to hire candidates that share this commitment.'

Examples of Duties

Coordinates all phases of major projects, from inception to close-out; meets regularly with project managers and other college representatives; represents the District during construction phases through meetings with project managers, contractors, construction inspectors, and other construction professionals; serves as Construction Manager and Project Manager in the absence of an external project consultant.

Assists the Director of Facilities Planning in the coordination of projects funded by construction bond.

Oversees and reviews the work of architects and other consultants.

Assists the Director of Facilities Planning in planning and directing the activities of the Facilities Planning and Development Department, which include the areas of facilities planning and design, facilities renovation and improvement, facilities construction, and facilities funding and budget.

Prepares, writes and assists in the development of construction plans and drawings, bid documents and specifications for new construction and remodel projects; prepares compliance documentation and reports related to facilities and capital outlay project proposals.

Assists with the selection and supervision of architects, engineers, planning and design consultants, project managers, construction managers, inspectors, and/or other applicable professionals.

Prepares correspondence, reports and presentations regarding assigned facilities programs of the District including Board agenda items.

Supports and maintains the department website and project management information system, including updating forms and modifying existing workflows, to communicate construction-related matters with all stakeholders.

Represents the Facilities Planning Department on designated matters at District-wide meetings.

Serves as a resource to the State Chancellor’s Office staff, the Division of the State Architect, other state and local agencies, District staff, and the community regarding facilities issues.

Assists in the development of the Facilities Master Plan.

Coordinates efforts with various city and state offices, agencies and groups to obtain timely action on matters such as building permits, zoning changes and environmental impact reports.

Coordinates the District-wide program of facilities utilization analysis, long-range facilities planning, real estate planning, facilities design, scheduled maintenance, hazardous materials removal, and other related programs for which the District may receive funding.

Assumes responsibility for the business operations of the department in the absence of the Director of Facilities Planning.

Monitors the maintenance of budgets and schedules for all assigned projects to ensure timely claiming of funds from the state. Monitors college, district and project specific facilities expenditures to ensure appropriateness, accuracy and completeness.

Participates in the preparation and the submission and tracking of the Capital Outlay Program, Scheduled Maintenance Program, Hazardous Materials Removal Program, Five Year Capital Construction Plan, Space Inventory, and the other state or federal programs.

Examples of essential duties are descriptive and not restrictive in nature, and are generally listed in descending order of importance.

Minimum Qualifications

Education Requirement:
Bachelor' s degree in Business, Architecture, Engineering or a closely related field.

Experience Requirement
Four years of responsible experience in facilities construction project and planning management that includes managing facilities design, budget preparation, construction oversight, and technology implementations. Construction management experience that involved working with the California Division of the State Architect is required.

Education/Experience Equivalency:
Experience and/or education of the same kind, level, and amount as required in the minimum qualifications may be substituted on a year-for-year basis.

Licensure and/or Certification:
Possession of a valid driver license. Access to an automobile. Licensure as an Architect by the California Architects Board is preferred.

Supplemental Information

For additional information about our employment process, please visit our FAQ page and click on 'current employees' (for existing, permanent SMC employees) or 'job applicants' (for external applicants).