Senior Office Support Assistant - Office of External Relations and Constituent Engagement, 28366

Hiring Department

UMKC's Division of External Relations and Constituent Engagement (ERCE) builds relationships through meaningful engagement and extraordinary moments. As the university’s portal for external relations and outreach, our team:

• forges partnerships and engagement opportunities with community organizations, businesses, and neighborhood associations;
• plans and executes campus-wide special and signature events;
• serves as the university’s liaison to elected officials, civic leaders and government dignitaries;
• manages advisory and leadership boards that advocate and work on behalf of UMKC.

Through the relationships we steward, we create affinity for and commitment to the university’s mission enhancing our work as an urban serving research university.

Job Description

External Relations and Constituent Engagement (ERCE) is seeking an outstanding candidate for a Senior Office Support Assistant. ERCE works with a variety of external constituents to engage them with the campus and with internal groups to foster community connections.

This position will predominantly provide staff support to the Associate Vice Chancellor of External Relations and Director of External Relations. Day-to-day activities consist of supporting our divisional work with various constituent groups, local legislators, and community partners. The division is a fast-paced, fun, team-oriented work environment that values customer service and flexibility.

Job Duties include, but not limited to:

• Provide day-to-day staff support to the Associate Vice Chancellor External Relations and Director of External Relations
• Maintain Board of Trustee records, distribution lists, rosters.
• Organize and assist with planning Board, committee and task force meetings (scheduling, reservations, planning and coordination of services).
• Maintain the Associate Vice Chancellor’s day-to-day calendar.
• Prepare and organize mailings.
• Work with managers and staff in the division to assist as needed.
• Other duties will be assigned for divisional work as needed.
• This position may require infrequent evening and/or weekend hours for certain meetings/events.
• Other duties as assigned.

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

Successful candidates will demonstrate strong interpersonal skills, punctuality, grammar and proofreading skills and the ability to take initiative and work with minimal supervision to complete projects and tasks.

Must be Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.

Experience with various constituent groups and organizing events is a plus.

Full Time/Part Time

This is a full time, benefit eligible position. Hours M-F 8:00AM-5:00PM.

Salary

Up to $24.50/hr, commensurate with education, experience, and internal equity.

Application Deadline

Position will continue to accept and review applications until filled.

Application Instructions

Applicants must combine all application materials (cover letter, resume, and list of three references with contact information) into one PDF or Microsoft Word document and upload as a resume attachment.

Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.).

If you are experiencing technical problems, please call (855) 524-0002.

Equal Employment Opportunity

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Vice Chancellor - Human Resources at 816-235-1621.

Reasonable accommodations may be made to enable individuals with disabilities to perform the duties and functions of this job. If you believe you may have difficulty performing any of the duties or functions of this job, please contact the Office of Affirmative Action at (816) 235-1323.

EEO IS THE LAW

To read more about Equal Employment Opportunity (EEO) please use the following links:

• EEO is the Law English Version
• EEO is the Law Spanish Version
• EEO is the Law Chinese Version

UMKC Statement on Diversity

We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research and engagement.

Benefit Eligibility

Why UMKC?

We offer full benefits that start day one, generous paid time off, paid winter break, and continuing education benefits. Visit our Total Rewards page to learn more.

Also, explore the Total Rewards website to learn more about the rewards package we offer to acknowledge our employees as the university's most important r esource.