School of Law
$17.64 per hour with the potential for a
higher entry rate dependent on experience
The screening committee will review all eligible applications
submitted until the position is filled
The Office Coordinator is responsible for
providing high-level administrative support to the Admissions,
Professional Development, and Marketing offices, which includes
supporting the management staff. This position also serves as the
point of contact for all patrons contacting the SOL Admissions,
Marketing, and Professional Development offices and frequently
interacts with prospective and current students. The Office
Coordinator performs various administrative activities requiring
advanced/specialized knowledge and skills. The work requires
in-depth knowledge of program policies, procedures, and information
systems to communicate and process information. The Coordinator
must understand or be capable of understanding the FERPA imposed
duty to maintain the confidentiality of protected student
information and maintain the confidentiality of all employee
The Office Coordinator is the first point of contact for patrons
visiting or contacting the Offices of Admissions, Professional
Development, and Marketing and is responsible for delivering
exemplary customer service when greeting individuals and when
responding to inquiries regarding the admissions or application
processes. The Office Coordinator will determine which inquiries
require more in-depth assistance and refer them to the appropriate
The Office Coordinator is responsible for providing administrative
assistance to multiple members of management, which currently
includes the Assistant Dean for Admissions, the Director of
Admissions, the Assistant Dean for Professional Development, the
Assistant Director of Professional Development, and the Director
and Assistant Director of Marketing and Communications and their
associated offices. This administrative support includes but is not
limited to the following essential functions.
Collecting, sorting, opening and distributing mail, managing
calendars, scheduling appointments and meetings, answering phones,
and assisting visitors.
Drafting correspondence including letters, memos and other
documents, reviewing and controlling the incoming/outgoing
Organizing and coordinating consultations, tours and class visits
for prospective students with SOL admissions staff, student
ambassadors and others to facilitate productive campus
Assist with event planning, operational commitments and
Coordinate with employers and students all aspects of OCI events
each semester. Prepare and materials for events; confirm
arrangements to assist with OCI, including room reservations and
set up, event food and beverage, and parking. Utilize Symplicity
for planning and scheduling.
Merge letters, work with UMAPS to make printing arrangements, stuff
envelopes and perform other tasks necessary to complete mailing
projects. Assemble handouts; prepare nametags and related
Invite and register students, alumni and faculty; confirm
arrangements to assist with recruiting receptions, lunches, and
related special events.
Assemble, ship and track receipt of materials for off-site
recruitment events to support recruiting efforts and ensure the
availability of recruiting materials.
Working with the Assistant Dean for Admissions, Director of
Admissions, or SOL Marketing, design and send all promotional
emails for recruiting or services to prospective and admitted
students, current students, and graduates.
Register for attendance at recruitment fairs and events make travel
arrangements, and travel to recruitment events as necessary to
assist the Assistant Dean for Admissions and Director of Admissions
with prospective students.
Serve as the School of Law liaison to MINK.
Assist the Admissions, Professional Development, and Marketing
offices with “First Week” items as assigned.
Monitor and replenish office supplies as needed. Organize and
prepare the first week of class materials.
Organize and coordinate communication with students participating
in the on-campus interview (oci) process each semester.
Coordinate daily operations of the application process, and
maintain efficiency, accuracy, and confidentiality of the
application process from initial stages to actual enrollment.
Download new applications from all electronic sources and enter
information into the appropriate software program to establish and
update prospective students’ database records and resolve software
issues that arise. Transmit data electronically to LSAC to ensure
the availability of student records as required by the standardized
law school application process. Produce first response letters and
other acknowledgment letters as appropriate for signature to
facilitate timely communication with applicants. Generate
Credential Assembly Service reports and check all file requirements
to confirm files are complete for committee review. Determine
applicant status to ensure appropriate processing of applicant
materials and reporting. Communicate with applicants to confirm
receipt of their materials or request additional/missing
information to ensure applications are completed on a timely basis.
Review applicant records relative to established admissions
standards and assign a review status for each file prior to
consideration by the Admissions Committee.
Identify and establish communication with prospective students and
generate correspondence to encourage consideration of Washburn
University SOL with data provided through website downloads, phone
calls, email and personal contact.
Query prospect and applicant data to compile specialized reports in
response to requests from Admissions, Professional Development, and
Marketing staff and the Admissions Committee for statistical data
for a variety of reporting and survey processes.
Record receipt of all fees, fee waivers, and seat deposits received
and submit to the Business Office in accordance with University
policy and procedures. After reviewing receipts and purchase
documentation, complete and submit payment vouchers and related
payment documents to facilitate budget tracking.
Perform job-related duties as assigned or as appropriate.
- Bachelor’s degree OR a combination of post-secondary education
and additional administrative support experience equivalent to a
- Proficient in Microsoft Office software (Excel, Word,
- Proven effective communication abilities and customer service
skills with the demonstrated ability to interact professionally,
and establish and maintain professional relationships with key
stakeholders within or outside of the University.
- Demonstrated ability to manage varying and competing tasks with
multiple stakeholders in a rapidly changing office environment with
- Proven effective organizational skills with the proven ability
to perform and prioritize multiple tasks successfully with
impeccable attention to detail.
- Demonstrated experience providing meeting or event
- Proficiency in using Zoom for videoconferencing.
- Demonstrated proactive approaches to solving problems and
making appropriate decisions.
- Proven ability to work effectively as part of a diverse team,
as a resourceful team player with the ability to be effective
Special Instructions to Applicants:
- Experience providing administrative support at the collegiate
- Admissions or financial aid experience.
- The interview process may require completing skills assessments
to determine proficiency in the software and skills needed to
perform the position's essential functions. If additional testing
is required, the information will be provided to candidates
selected for interviews.
Full time Hourly Mon-Fri 8am-5pm
Background Check Required