Office Coordinator, Recruitment and Admissions

Position Title: Office Coordinator, Recruitment and Admissions

Department: Admissions

Advertised Pay: $17.64/hr base with a potential for a higher rate commensurate with experience

Campus Location: Washburn University

The screening committee will review all eligible applications submitted by April 20, 2023

Position Summary: The Office Coordinator is responsible for providing elevated administrative support and coordination for multiple Enrollment Management (EM) offices, with a particular focus upon Recruiting and Admissions. This position requires a high level of service, effective communication skills, the ability to exercise good judgement in a variety of situations, and exceptional organizational and administrative skills. The Office Coordinator is responsible for streamlining office procedures to support the holistic student lifecycle of undergraduate students. The Office Coordinator serves as a liaison among various EM offices, EM Directors and other staff, along with academic departments, Facilities and particularly the Center for Student Success and Retention.

Essential Functions:
The Office Coordinator provides the following essential functions for Recruiting and Admissions, New Student Orientation and Transitions, University Registrar and Financial Aid.

• Contributes to a working environment that is team-oriented, anticipatory, supportive, and collaborative

• Establishes and maintains a professional, welcoming environment and displays the proper decorum for the office in speech, demeanor, manners, and professional attire Demonstrates the ability to establish and maintain cooperative relationships with those contacted in the course of work

Meeting Coordination
• Coordinate staff meetings, and contribute to planning, scheduling, and leading.
• Organize and schedule meeting space, and catering, notify participants, prepare meeting materials, take meeting notes, and provide follow-up information.
• Coordinate campus advisory meetings connected to the holistic student lifecycle of undergraduate students. Assist the directors with planning the agenda, creating minutes, and co-facilitating meetings.

Special Projects, Programs, and Initiatives
• Organize and assist department team members and other university department representatives to facilitate the successful recruitment and onboarding of undergraduate students.
• Plays a coordinating role in pre-college programming (eg: CEP, Senior Academy, Finnup Scholars).
• Plays a coordinating role while assisting the Campus Visit & Event Coordinator.

Event Management
• Works closely to help coordinate and execute daily personalized visits, group visits, and other visitation events and all aspects of New Student Orientation and Transfer Student Orientation.
• Monitors online registrations and enrollment.
• Identifies and reserves facilities and makes other arrangements to ensure sufficient space is available to accommodate all participants and that the site is adequately prepared and equipped (e.g., technology, menu planning, seating arrangements).

Administrative Support and Coordination
• Monitor, reconcile and assist with fiscal administration. Areas of responsibility include budgets, funding, travel, and purchasing.
• Provide reception and administrative assistance for the office and respond to all visitors, requests, and inquiries, or refer individuals to other staff or departments as appropriate.
• Responsible for handling and/or overseeing the completion of all clerical, and administrative support activities. Provide accurate, current, and relevant information about department initiatives and programs. Deliver high-level administrative support for the directors. Schedule appointments and maintain electronic calendars to facilitate scheduling.
• Serve as the liaison with the Directors and other staff to facilitate and schedule meetings and discussions as requested.
• Contribute to process development to impact the efficiency of the workflow (e.g., create flow charts, and databases).
• Contribute to quality assurance and improvement for the departments.
• Onboard, train, and supervise student employees.

Perform additional job-related duties as assigned or as appropriate

Required Qualifications:
• Bachelor’s Degree or a combination of post-secondary education and additional administrative support experience equivalent to a degree.
• Demonstrated effective customer service, analytical, and organizational skills.
• Proven ability to work effectively with students, parents, faculty and staff from diverse backgrounds in support of an inclusive and welcoming environment.
• Demonstrated effective organization, time and event management and collaboration skills.

Preferred Qualifications:
• At least 6 months of employment expertise comparable to the position.
• Experience with ERP and CRM software in an educational environment.

Special Instructions to Applicants:
The interview process may require completing skills assessments to determine proficiency in the software and skills needed to perform the position's essential functions. If additional testing is required, the information will be provided to candidates selected for interviews.

Full time Hourly Mon-Fri
Background Check Required