Accounts Payable Coordinator
- Employer
- Georgian Court University
- Location
- New Jersey, United States
- Salary
- Salary Not Specified
- Date posted
- Apr 6, 2023
View more
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support, Financial Affairs
- Employment Type
- Full Time
Job Details
- The Accounts Payable Coordinator is a full-time, 35 hour per
week exempt position. This position is responsible to perform key
daily activities such as customer and vendor resolution, invoice
data entry, and review of payment requests to ensure compliance
with purchasing/payment policies. This position reports to the
Assistant Controller.
Essential Functions
- Process invoices/requisitions for payment via manual entry or integration.
- Audit incoming vendor invoices for proper math and compliance with purchasing policies. Match invoices with appropriate purchase order.
- Ensure proper coding, documentation and signature is present for every invoice.
- Audit incoming Amex packets for proper approvals and compliance with purchasing policies and integrate/record payments.
- Communicate purchasing policy violations to department supervisors.
- Weekly runs open aged trial balance and completes selections for payment.
- Work with Student Accounts to process e-refunds & check refunds to students.
- Reconciles aged trial balance to GL account balance at end of each month.
- Handles all vendor inquiries.
- Field departmental questions regarding expenditures.
- Sending new vendors W9 form to keep record of tax compliances for 1099's.
- Maintains A/P reports and assists auditors for preliminary and year-end work.
- File invoices and maintain vendor records. Work to digitize storage of W-9 in vendor record in Dynamics.
- Process and distribute 1099's to vendors and related copies/form to IRS and State.
- Supports Finance Department with Unclaimed Property follow up, research and filings.
- Simple account analysis and reconciliation (exchange accounts)
- SGA quarterly book review of proper documentation on all expenditures & evidence of monthly bank recs.
- Assist Finance staff with preparation of 990 Independent Contractor schedule.
- Responsible for software upgrade planning/testing of the AP module.
- Various administrative/accounting duties upon request.
- Associates Degree and 2 years of relevant work experience; Accounting background a plus.
- Experienced in computerized accounts payable system (preferably Dynamics).
- Accounts Payable experience minimum 2 years’ experience.
- Ability to organize, prioritize and multi-task
- Excellent oral and written communications skills.
- Ability to work with a high degree of confidentiality.
- Detail oriented with the ability to maintain accuracy while working on a variety of tasks.
- Proficient in Excel and MS Word.
- Customer service oriented.
Company
Georgian Court University: History, Culture and Academic Excellence
Founded and sponsored by the Sisters of Mercy of New Jersey, Georgian Court University is located in residential Lakewood, New Jersey, on a magnificent 156-acre estate formerly belonging to financier George Jay Gould. The campus is conveniently situated 60 miles from New York and Philadelphia and only 10 miles from the beautiful Jersey Shore. Bordering Lake Carasaljo, the site is a National Historic Landmark with magnificent statuary, beautiful architecture and lush gardens, making it a truly breathtaking and inspiring place to learn, study, and live. After a long history as a women's college with coeducational graduate programs and undergraduate evening programs, Georgian Court became a fully coeducational as of Fall 2013. All degree and certificate programs during the day and evening are now open to both women and men.
Open to students of all faiths, Georgian Court University provides comprehensive liberal arts education in the Roman Catholic tradition with a special concern for women. The university offers a curriculum that is broad enough to be truly liberal, yet specialized enough to provide in-depth preparation for careers or further study.
The unique Georgian Court University atmosphere is one of a small college ambiance in a technologically advanced, highly esteemed university setting. Centered around the core values of the Sisters of Mercy, the university offers an extremely safe and nurturing campus environment with individualized attention and guidance.
The Georgian Court faculty is committed to teaching and individual mentoring, with an outstanding 92% holding doctorates or terminal degrees in their field. They are dedicated and caring educators and experts in their respective industries, while demonstrating public service and a personal affinity to our core values-respect, integrity, justice, compassion, and service.
Georgian Court University offers more than 30 undergraduate degrees, 10 graduate degrees, and a variety of certificates in a wide range of areas through our three schools:
- The School of Arts & Sciences
- The School of Business
- The School of Education
Benefits of a Georgian Court University education include:
- Small classes, with a student-to-faculty ratio of 15:1
- Personalized education-faculty members readily available for mentoring
- All classes taught by faculty members, not graduate assistants
- Inclusive core values of respect, integrity, justice, compassion, and service
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