The Accounts Payable Coordinator is a full-time, 35 hour per
week exempt position. This position is responsible to perform key
daily activities such as customer and vendor resolution, invoice
data entry, and review of payment requests to ensure compliance
with purchasing/payment policies. This position reports to the
Process invoices/requisitions for payment via manual entry or
Audit incoming vendor invoices for proper math and compliance
with purchasing policies. Match invoices with appropriate purchase
Ensure proper coding, documentation and signature is present
for every invoice.
Audit incoming Amex packets for proper approvals and compliance
with purchasing policies and integrate/record payments.
Communicate purchasing policy violations to department
Weekly runs open aged trial balance and completes selections
Work with Student Accounts to process e-refunds & check
refunds to students.
Reconciles aged trial balance to GL account balance at end of
Handles all vendor inquiries.
Field departmental questions regarding expenditures.
Sending new vendors W9 form to keep record of tax compliances
Maintains A/P reports and assists auditors for preliminary and
File invoices and maintain vendor records. Work to digitize
storage of W-9 in vendor record in Dynamics.
Process and distribute 1099's to vendors and related
copies/form to IRS and State.
Supports Finance Department with Unclaimed Property follow up,
research and filings.
Simple account analysis and reconciliation (exchange
SGA quarterly book review of proper documentation on all
expenditures & evidence of monthly bank recs.
Assist Finance staff with preparation of 990 Independent
Responsible for software upgrade planning/testing of the AP
Various administrative/accounting duties upon request.
Associates Degree and 2 years of relevant work experience;
Accounting background a plus.
Experienced in computerized accounts payable system (preferably