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Accounts Payable Coordinator

Employer: Georgian Court University
Location: New Jersey, United States
Salary: Salary Not Specified
Posted Date: Apr 6, 2023

Position Type: Administrative, Business & Administrative Affairs, Business & Administrative Support, Financial Affairs
Employment Type: Full Time

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The Accounts Payable Coordinator is a full-time, 35 hour per week exempt position. This position is responsible to perform key daily activities such as customer and vendor resolution, invoice data entry, and review of payment requests to ensure compliance with purchasing/payment policies. This position reports to the Assistant Controller.

Essential Functions

Process invoices/requisitions for payment via manual entry or integration.
Audit incoming vendor invoices for proper math and compliance with purchasing policies. Match invoices with appropriate purchase order.
Ensure proper coding, documentation and signature is present for every invoice.
Audit incoming Amex packets for proper approvals and compliance with purchasing policies and integrate/record payments.
Communicate purchasing policy violations to department supervisors.
Weekly runs open aged trial balance and completes selections for payment.
Work with Student Accounts to process e-refunds & check refunds to students.
Reconciles aged trial balance to GL account balance at end of each month.
Handles all vendor inquiries.
Field departmental questions regarding expenditures.
Sending new vendors W9 form to keep record of tax compliances for 1099's.
Maintains A/P reports and assists auditors for preliminary and year-end work.
File invoices and maintain vendor records. Work to digitize storage of W-9 in vendor record in Dynamics.
Process and distribute 1099's to vendors and related copies/form to IRS and State.
Supports Finance Department with Unclaimed Property follow up, research and filings.
Simple account analysis and reconciliation (exchange accounts)
SGA quarterly book review of proper documentation on all expenditures & evidence of monthly bank recs.
Assist Finance staff with preparation of 990 Independent Contractor schedule.
Responsible for software upgrade planning/testing of the AP module.
Various administrative/accounting duties upon request.

Qualifications

Associates Degree and 2 years of relevant work experience; Accounting background a plus.
Experienced in computerized accounts payable system (preferably Dynamics).
Accounts Payable experience minimum 2 years’ experience.
Ability to organize, prioritize and multi-task
Excellent oral and written communications skills.
Ability to work with a high degree of confidentiality.
Detail oriented with the ability to maintain accuracy while working on a variety of tasks.
Proficient in Excel and MS Word.
Customer service oriented.

***MUST BE US WORK AUTHORIZED***

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