**This is an on-site position. Remote workers will NOT be
Academic Program Specialist
Mission: St. Thomas University, a student-centered,
Catholic university with rich cultural and international diversity,
dedicated to educating leaders who contribute to the economic and
cultural vitality of the regions they serve.
Position Summary: The Academic Program Specialist
position is a full-time employment opportunity. Reporting to the
Program Specialist will recruit, advise, schedule students and
faculty, and manage the operational needs of the nursing programs.
As the champion for the nursing program, this administrative
position will be responsible for delivering a highquality student
learning experience evidenced through enrollment growth, retention,
and a streamlined student-centered process, as herein
Requirements: Candidates for this position must hold a
minimum of a master's degree in educational or organizational
leadership, from an accredited institution. Additionally,
candidates must have training or experience using technology to
streamline processes, optimize communication, and have a history of
working with diverse populations of adult learners. Professional
field experience is highly desirable.
The candidate will revitalize, supervise, and market the online
accelerated programs and prelicensure pathway degree as detailed in
the following duties and responsibilities that consist of
recruiting, advising, and managing the operational needs of the
1. Provide support for online program publicity and recruitment
in concert with Admissions, Financial Aid, Registration, Marketing,
2. Responsible for meeting the new student recruitment goals for
the nursing programs.
3. Assist in developing a collaborative working relationship
with the community, private industry, and government leaders to
offer the nursing programs.
4. Establish a marketing campaign to promote the nursing
programs to external organizations including education, business,
industries, and government agencies within the global community,
and ensure proper follow up.
5. Participate, organize, or deliver information sessions as
needed at the University and off-site locations for the nursing
6. Follow up on new leads developed through the University's
marketing campaign for the nursing programs.
7. Support alumni and current student involvement in recruitment
and general orientation programs and activities.
Provide "entry" and "exit" interviews with nursing students.
Work with the Director of the Student Success Center to assist
students in developing a degree program outline and plan for
completion of coursework and degree requirements.
Ensure the resolution of student issues in a prompt manner.
Work with the Registrar and Director of the Student Success
Center to ensure continuing and re-entry students are advised and
registered according to degree completion plans.
Registers, troubleshoots, and resolves admissions and
registration issues for customers and other areas of the
Motivate students to complete the nursing program according to
Program Coordination and Development
Undertake program coordination and professional development
activities to establish and maintain an effective quality assurance
structure and process for the nursing program.
Assist with the recruitment and assignment of online and
on-ground faculty and adjunct faculty pool. Review adjunct
candidate qualifications with the Program Director, Chief Nursing
Officer, Chairperson if appropriate and the Dean for a credential
approval for the adjunct to teach a specific course.
Participate in the periodic evaluation on the effectiveness of
the nursing program, recruitment, and outreach efforts.
Participate in the process of leading faculty through program
assessment and assist in using that data to revise the curriculum
in a cycle of continuous improvement.
Work with appropriate staff to update and maintain the nursing
Work with appropriate staff to hire faculty as needed for the
Assist in faculty assessment in the nursing program.
Maintain a deep knowledge of assigned STU nursing programs and
Work a flexible schedule to meet the needs of the students and
the University (peak registration and weekends if needed
occasionally), including some evening per week and extended hours
during peak registration.
This position operates in a professional office environment.
This role routinely uses standard office equipment such as
computers, phones, photocopiers, filing cabinets and assorted
office equipment/machines. Flexible work schedule required;
overnight travel, evening and weekend work required. Traveling is
required and incumbent must have access to dependable travel
Routine assignments are performed independently following
University and departmental policies and procedures.
No supervisory responsibility, but, incumbent may train and
direct work of college work-study students.
Master's degree required (exceptions can be made based on level
Demonstrated success supporting adult learners through academic
Experience in marketing, public relations, and cultures as
applied to student recruitment preferred.
Ability to communicate effectively, both orally and in writing.
Bilingual (English/Spanish/Creole) helpful, but not required.
Familiarity with personal computers and software (e.g., MS
Word/Excel/Access) and experience with mainframe systems
Professional appearance and demeanor.
Strong attention to detail and organizational skills needed to
accomplish several ongoing assignments simultaneously.
Must be able to work under pressure, meet established deadlines
and exercise tact when dealing with difficult people on the
telephone or in person.
Position requires extensive travel and irregular work hours.
Must have a willingness to work a flexible schedule and commit to
evenings/weekends for special events and/or emergencies.
Works regularly with information requiring utmost discretion and
integrity. Physical requirements are within the normal bounds of an
office environment but may include occasional lifting, carrying,
pushing/pulling up to 20 pounds.
St. Thomas University is an equal opportunity employer.
After 1 year of continuous full‐time service, employees are
eligible to enroll in STU’s bachelor and master courses,
tuition‐free. The program will cover a maximum timeframe of 125% of
credit hours attempted toward the degree program. Employees may
enroll in STU’s doctoral program, with a 40% tuition discount,
under the same conditions.
St. Thomas University is a Catholic university sponsored by the
Archdiocese of Miami committed to academic and professional success
guided by its Catholic identity. All employees are therefore
expected to respect the teachings of the Roman Catholic Church and
support the University’s religious mission. All employees hereby
acknowledge their familiarity and support of the religious
affiliation, mission and values of St. Thomas University.
Equal Employment Opportunity
St. Thomas University is an equal opportunity employer that
promotes a diverse and inclusive organization. It is the policy of
the University to fill each vacancy with the candidate who
represents the best fit for the position and to promote and
transfer employees from within whenever possible and practical.
Employment decisions are made on the basis of the candidate’s
personal capabilities, qualifications, and ability to assist the
University in fulfilling its mission without discrimination. With
regard to the latter, the University’s program of recruiting
employees for mission aims to inform prospective employees of the
University’s mission and to help them and hiring personnel
determine how they will support and contribute to the University’s
St. Thomas University is an E-Verify® Employer. E-Verify® is an
Internet-based system that allows an employer, using information
reported on an employee's Form I-9, Employment Eligibility
Verification, to determine the eligibility of that employee to work
in the United States. STU will utilize E-Verify® to verify
employment eligibility for all newly hired employees.
Job Type: Full-time
Pay: $42,000.00 per year
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Tuition reimbursement
- Vision insurance
- Monday to Friday
- Weekend availability
Ability to commute/relocate:
- Miami Gardens, FL 33054: Reliably commute or planning to
relocate before starting work (Required)
Work Location: In person