University Registrar

SUMMARY: 

Reporting to the Vice President for Enrollment Management and serving as a member of the senior leadership team, the University Registrar plays a central role in strategic planning for the Enrollment Management Division and is responsible for strategic leadership of the Registrar’s offices at Montclair State University and at Bloomfield College of Montclair State University (upon completion of the merger) to meet divisional and institutional goals. This vital position provides overall leadership and management of the Registrar’s Offices, facilitating all aspects of student registration, cross-registration, course evaluations, and degree audits, graduation and ensuring compliance with all relevant state and federal laws and regulations.

PRINCIPAL DUTIES AND RESPONSIBILITIES: 

Strategic Leadership

• Directs the Registrar’s Office  functions at both the Montclair State University and Bloomfield College of Montclair State University's campuses (upon completion of the merger). 

• Provides leadership and administrative oversight of the institution's database management and strategic operational supervision of student records and registration, documents, and systems support.

• Develops new technologies to support the university’s evolving needs and constituents.

• Participates in strategic planning activities, including leading and collaborating in university-wide initiatives.

Operations

• Records management: Responsible for graduation evaluation, diplomas, and all academic record functions including transcript services and enrollment verification to National Student Clearinghouse. 

• Oversees collection, classification, management, evaluation, security, integrity, certification, and dissemination of student records in accordance with AACRAO standards, New Jersey guidelines, and University policies and procedures.

• Works closely with the Provost’s office for curriculum development and is responsible for the creation of the class schedule and all registration activities. 

• Develops and implements registration policies and processes in line with changes to academic and enrollment management policies. Identifies best practices related to the areas of academic records and registration.

• Provides professional guidance and leadership related to Family Educational Rights and Privacy Act (FERPA), retention of records, security and management of student records, and information management.

• Recruits, trains, supervises, and evaluates personnel in the Registrar’s Offices of both campuses.

• Serves as the budget control officer for the departments.

Technology and Training

• Leads the strategic implementation of new technologies to be utilized by students, faculty and staff for the Office of the Registrar.

• Oversees the continuous training on new technologies driven by the Registrar’s Office and utilized across all Academic and Administrative units.

• Responsible for the implementation and maintenance of new applications of technology and upgrading/enhancement of existing systems while providing quality assurance and integrity of data. In conjunction with OIT, safeguards academic information, focusing on data integrity, security, information flow, maintenance, developments, and enhancements as well as leverage emerging technology.

• Performs other duties as assigned.

• Management retains the right to add or change job duties at any time.

QUALIFICATIONS:

REQUIRED:

• A Master’s degree from an accredited college or university.

• A minimum of five years of experience as Associate Registrar or University Registrar with progressively responsible experience in successful planning, management, and administration of a Registrar office.

• Expertise in managing academic records and FERPA policy and procedures.

• Comprehensive knowledge of course registration, enrollment and student record keeping policies and practices.

• Demonstrated analytical skills to interpret data, identify trends, and anticipate impacts of proposals on policy and practices. Strong background in the effective use of technology, and the application of complex student information systems.

• Ability to create, implement and evaluate strategic plans, including formulating long and short-term goals, monitoring expenses, allocating resources, assessing outcomes, and the vision to change processes as needed.

• A strong record of professional team building, demonstrated leadership and management ability with experience managing a large and diverse staff.

• Strong working knowledge of Student Information Systems, Degree auditing systems, reporting systems, classroom management systems, class scheduling development systems.

PREFERRED:

• Experience managing a R1/R2 public higher education institution serving a variety of constituents.

• Experience with Student Information System implementation.

• Spanish speaker.

• Experience working with Ellucian Banner, Degreeworks.

PROCEDURE FOR CANDIDACY

Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.